The Compliance Verification System - Inspector Role

This image is a flow chart indicating the role of Inspectors in the Compliance Verification System.

At the top of the image, beginning on the left side is a box that says:

• Inspector determines which verification tasks to perform.

This box has two arrows coming from and going to it. Below the first image, the arrow on the left points towards a box that says:

• Task Tracking Table. Notes tasks due according to national frequency.

The second arrow also located below the first image points towards a box that says:

• Verification action worksheet. Notes last time task was completed and what was assessed.

Going back to the top where the first image is located there is an arrow that points to a box located to the right of this image that states:

• Inspector identifies the written programs and records to be requested from the operator.

There is an arrow from this box that points to a box to the right that states:

• Inspector conducts the described task, which can include observation, inspection, interviewing and documentation review.

This box has two arrows coming from and going to it. Below this image, the arrow on the left points towards the first box that says:

• Annex A - Tasks Reviews the task to determine how to gather information and determine compliance.

The second box says:

• Verification Worksheet Records information gathered to determine compliance.

Going back to the top there is an arrow coming from the third box going to a fourth box that says:

• Based on information gathered, inspector assigns either an Acceptable or Unacceptable level of compliance.

There is an arrow from the fourth box that points to a fifth box that says:

• Inspector communicates the results to the operator.

This box has two arrows coming from and going to it. Below this image, the arrow on the left points towards the first box that says:

• Verification Report Used to communicate any items requiring correction, other than CARs. This report is auto generated from the Verification Worksheet.

There is an arrow below this box that points to another box that says:

• After at least 30 days, Inspector follows up on the Verification Report to determine issues were resolved.

This box has two arrows coming from and going to it. The first box says:

• If acceptably resolved, the Inspector initials and dates the Verification Report.

The second box says:

• If actions are not acceptable, Inspector notes on the Verification Report that related task needs to be completed at the establishment.

The second box has an arrow leading to a final box that says:

• After subsequent completion of the related task issues remain, a CAR maybe issued.

Going back to the top of the image where the fifth box that says:

• Inspector communicates the results to the operator.

Remembering that this box has two arrows coming from and going to it, the second arrow pointing below to the right says:

• Corrective Action Request (CAR) used to communicate any items with an unacceptable compliance rating and outlines actions required.

There is an arrow coming from this box that points to another box that says:

• Inspector reviews all written action plans submitted by the operator within 7 calendar days.

There is an arrow from this box that points to a second box that says:

• Inspector seeks support from Supervisors, FSEP Specialists and Program Specialists, if needed.

Connected to the two previous boxes is an arrow that leads to a diamond box that says:

• Inspector determines if action plan is Acceptable or Unacceptable.

From this Diamond box there are two arrows that point to two Action Plans. The first Action Plan box located to the left of the diamond says:

• Action plan is acceptable

There is a box located directly under this one that says:

• Within 30 days, Inspector follows up on the CAR to determine if issues were resolved.

There are two arrows that point to separate boxes that stem from the above. The first says:

• If acceptably resolved, the Inspector closes the CAR.

The second box says:

• If actions are not acceptable, the Inspector notes on the CAR Follow-Up section that it is not closed.

A final box is connected to the second box that says:

• Inspector proceeds to enforcement actions as per the Meat Hygiene Manual of Procedures.

Going back up to the Diamond box, from this Diamond box there are two arrows that point to two Action Plans. The second box located to the right says:

• Action plan is Unacceptable

From this box there is an arrow pointing to a final box that shows another arrow pointing back to the diamond box, says:

• Notice of Unacceptable Action Plan Used to specify which parts of the action plan are unacceptable. Operator submits a revised Action Plan.

A box separate from this entire diagram says:

• Inspector can, at any point, submit a Task Comment Submission Form to suggest improvements to the process.