Departmental Standard Procurement Documents

This Web site contains standard procurement documents for Public Works and Government Services Canada (PWGSC) contracting officers to use when preparing legal documents such as contracts, standing offers and supply arrangements.

Since June 2004, PWGSC has been working to standardize its contracting documents through its "plain language" initiative. By developing standard procurement documents, the Department is helping to make the process more efficient by:

• ensuring the language used in these documents is simpler and more consistent;
• eliminating redundancies and contradictions; and
• introducing a common look and feel for procurement documents.

PWGSC is in the process of drafting new templates and updating existing ones. For this reason, the information on the site is constantly evolving.

Table of Contents

1. Introduction
2. Purpose
3. Background – The Importance of the Initiative for the Department
4. Consultation
5. Policy Implication
6. Objectives and Types of Procurement that are Concerned
7. Procurement Documents and Procedures
   1. Low Dollar Value (LDV)
      1. LDV Template
      2. Procedures for Using the LDV Template
      3. 2003 Standard Instructions - Goods or Services - Competitive Requirements - (LDV)
      4. 2004 Standard Instructions - Goods or Services - Non-competitive Requirement - (LDV)
      5. 2029 General Conditions - Goods or Services (Low Dollar Value)
   2. Medium Complexity
      1. Medium Complexity Template
      2. Procedures for Using the Medium Complexity Template
      3. 2003 Standard Instructions - Goods or Services - Competitive Requirements
      4. 2004 Standard Instructions - Goods or Services - Non-competitive Requirement
      5. 2010A General Conditions - Goods (Medium Complexity)
      6. 2010B General Conditions – Professional Services (Medium Complexity)
      7. 2010C General Conditions – Services (Medium Complexity)
   3. Higher Complexity
      1. Higher Complexity Template
      2. Procedures for Using the Higher Complexity Template
      3. 2003 Standard Instructions - Goods or Services - Competitive Requirements - Higher Complexity
      4. 2003-1 Supplemental Standard Instructions – Telecommunications
      5. 2004 Standard Instructions - Goods or Services - Non-competitive Requirement - Higher Complexity
      6. General Conditions 2030, 2035 and 2040
      7. Supplemental General Conditions 1028, 1029, and 4001 to 4008
   4. Request for Standing Offers (RFSO)
      1. RFSO Template
      2. Procedures for Using the RFSO Template
      3. 2006 Standard Instructions - Request for Standing Offers - Goods or Services - Competitive Requirements
      4. 2007 Standard Instructions - Request for Standing Offers - Goods or Services - Non-competitive Requirement
      5. 2005 General Conditions - Standing Offers - Goods or Services
   5. Request for Supply Arrangements (RFSA)
      1. RFSA Template
      2. Procedures for Using the RFSA Template
      3. 2008 Standard Instructions - Request for Supply Arrangements - Goods or Services
      4. 2020 General Conditions – Supply Arrangement - Goods or Services
8. Security Requirements for PWGSC Bid Solicitations
   1. Information for PWGSC Contracting Officers
   2. Instructions for Bidders
9. Analysis of Standard Instructions and General Conditions
   1. New General Conditions – version 08-01 dated 2008-05-12
      1. Comparison of 2010 with 2010A, 2010B & 2010C
      2. Comparison of 9601 with 2030
      3. Comparison of 9624 with 2040
      4. Comparison of 9676 with 2035
      5. Comparison of 2030 with 2010A - for goods
      6. Comparison of 2035 with 2010B – for services
   2. History of Standard Instructions and General Conditions
      1. Origin of Standard Instructions 2003
      2. Origin of Standard Instructions 2006
      3. Origin of General Conditions 2029 (LDV)
      4. Origin of General Conditions 2010 (Medium Complexity)
      5. Origin of General Conditions 2005 (Standing Offer)
   3. Comparative Charts of General Conditions
      1. Comparison of 9601-10 with 2029 and 2010
      2. Comparison of 9601 with 2029 and 2010
      3. Comparison of 9624 with 2029 and 2010
      4. Comparison of 9676 with 2029 and 2010
      5. Comparison of 9403 and 9403-5 with 2003 and the General Conditions (effective May 25, 2007)
10. Frequently Asked Questions
11. Synopsis of Changes
12. Next Steps
13. For More Information