Booking spaces at Library and Archives Canada,
395 Wellington Street, Ottawa

The Events and Conference Management (ECM) team of Public Works and Government Services Canada (PWGSC) is committed to providing clients with the professionalism and experience required to meet event and meeting requirements.

In this section, you will find information on common client inquiries, as well as reservation instructions.

• Availability of Events and Conference Management Services
• Priority of Use
• Hours of Operation
• Fees
• Departmental Support Process and Template
• Experience

Availability of Events and Conference Management Services

Services from the ECM team at the Library and Archives Buildings located at 395 Wellington Street, Ottawa, are available to all federal government departments, Crown corporations and non-government community organizations wishing to use these spaces for their regular business.

As of January 1, 2012, ECM will be responsible for the management of the ground floor spaces located at 395 Wellington Street, Ottawa. These spaces, which consist of the main lobby, auditorium, adjacent foyer and boardrooms (Room 154 and 156) will remain available to non-government users who have obtained departmental support of their request for the use of these spaces. It should be noted that Exhibition Rooms A, B and C will no longer be available for use at this time.

Priority of Use

Access to this ECM facilityis on a first–come, first-served basis.

Hours of Operation

The normal hours of operation for all ECM services are from 8:00 a.m. to 4:30 p.m. Clients wishing to continue their event beyond these hours are required to notify the Reservations Office in advance. Individual rooms may be locked to secure conference material at the client's request.

Fees

• January 1, 2012:

  Non-government community organizations will continue to have access to the spaces at 395 Wellington at no charge. However, any technical services, equipement and/or catering required, as well as overtime incurred, will be charged to the client.

• January 1, 2013:

  Market-based charges for the space will be progressively implemented in 2013.

  Any technical services, equipement and/or catering required, as well as overtime incurred, will be charged to the client, in addition to the room rates. Quotes pertaining to rates can be obtained by calling the Reservations Office at 613-990-6700.

Departmental Support Process and Template

Non-government organizations wishing to reserve ground floor space, can send this template letter to the Reservations Office. The letter will then be sent to a federal department whose mandate is related to the activity. Once departmental support has been approved, the Reservations Office will finalize the organization’s booking.

Experience

The ECM group has been helping clients with the planning and coordination of events and conferences for over 30 years as part of their mandate. ECM has hosted numerous federal/provincial, national/international and protocol events and conferences.