Agenda - January 16, 2013

Shaping procurement together

1:00 pm – 3:30 pm (Place du Portage, Phase III, 11A1-101)

Agenda

Welcome and opening remarks
(1:00 pm – 1:10 pm)

Lead

• Tom Ring,
  Assistant Deputy Minister, Acquisitions Branch
• Hicham Adra,
  President, Ardan Fitzroy Enterprises
  Co-Chairs, Supplier Advisory Committee (SAC)

Introduction of the members of the supplier advisory committee
(1:10 pm – 1:30 pm)

Lead

• All

Discussion: smart procurement
(1:30 pm – 2:10 pm)

Overview of the pillars of Smart Procurement (Engagement, Effective Governance, Use of Third Parties and Leveraging the Spend), how it is being implemented, and what these changes mean for suppliers.

Points for consideration:

1. What is industry's reaction to Smart Procurement as an overall direction, including some recent initiatives, such as the Canadian Innovation Commercialization Program and the National Goods and Services Procurement Strategies?
2. How can we do supplier engagement better:
   1. Early Engagement: At what points during the procurement process is engagement of greatest value to suppliers?
   2. Leveraging engagement activities: How can we increase their value to suppliers? Are there any barriers to suppliers in the current approach?

Lead

• Tom Ring,
  Assistant Deputy Minister, Acquisitions Branch
• Shereen Benzvy Miller,
  Director General, Office of Small and Medium Enterprises and Strategic Engagement, Acquisitions Branch

Discussion: integrity framework
(2:10 pm – 2:50 pm)

Overview of the Public Works and Government Services Canada (PWGSC) integrity measures and its application on procurements being issued by the Acquisitions Branch

Points for consideration:

1. Are there still things we could do to improve the process for applying this policy?
2. From an industry perspective, what are the risks of the measures we have put in place?
3. Do you have any suggestions on how these clauses could be improved?
4. Are there impediments for your organization to comply with these measures?

Lead

• Joelle Paquette,
  Director, Policy, Risk, Integrity, & Strategic Management Sector (PRISM), Acquisitions Branch
• Micheline Nehmé,
  Director General, Forensic Accounting Management Group
• Sean Neil,
  Quality Assurance Manager, Special Investigations Directorate Departmental Oversight Branch (DOB)

Update: Public Works and Government Services Canada small and medium enterprise study
(2:50 pm – 3:10 pm)

Present results and highlights of the not-yet-released study

Lead

• Shereen Benzvy Miller,
  Director General, Office of Small and Medium Enterprises and Strategic Engagement, Acquisitions Branch
• Tara Hartley,
  Director, Barrier Analysis and Reduction Directorate, Office of Small and Medium Enterprises and Strategic Engagement, Acquisitions Branch

Forward agenda:
(3:10 pm – 3:20 pm)

• SME Study – Action Plan
• E-procurement / Digital Procurement
• Military Leveraging
• Other topics of interest to members?

Lead

• Tom Ring,
  Assistant Deputy Minister, Acquisitions Branch
• Hicham Adra,
  President, Ardan Fitzroy Enterprises
  Co-Chairs, Supplier Advisory Committee (SAC)

Roundtable & closing remarks
(3:20 pm – 3:30 pm)

Lead

• Tom Ring,
  Assistant Deputy Minister, Acquisitions Branch
• All