Checklists for security assessment applications
Use these checklists to ensure that you are meeting all of the requirements for completing security assessment applications.
Checklist for security assessment application of authorized individuals or an owner with 20% or more voting shares or interests
The authorized individual or owner must include the following documentation when submitting a security assessment application to the Controlled Goods Program:
- completed security assessment application
- two pieces of government-issued identification (at minimum one must be photo identification)
- proof of citizenship (for example, birth certificate, passport, permanent resident card)
- proof of residence (for example, driver's licence, government-issued document with address)
- fingerprint criminal record check report or criminal record check report
Checklist for a security assessment application of a designated official
The designated official must include the following documentation when submitting a security assessment application to the Controlled Goods Program:
- completed security assessment application
- two pieces of government-issued identification (at minimum one must be photo identification):
- proof of citizenship (for example, birth certificate, passport, permanent resident card)
- proof of residence (for example, driver's licence, government-issued document with address)
- fingerprint criminal record check report
- submit the fingerprint criminal record check report directly to the Controlled Goods Program. This report is available from your local police station, Royal Canadian Mounted Police office or private accredited fingerprint company
- consult the list of accredited fingerprint companies
- in rural or remote areas, where fingerprinting services are not available, designated officials will need to submit an original Royal Canadian Mounted Police C216-C fingerprint identification form with the security assessment application
- the form will be forwarded to the Royal Canadian Mounted Police for processing, possibly causing delays in the completion of the security assessment
- Royal Canadian Mounted Police C216-C fingerprint identification form is available from your local police station or Royal Canadian Mounted Police office
- submit the fingerprint criminal record check report directly to the Controlled Goods Program. This report is available from your local police station, Royal Canadian Mounted Police office or private accredited fingerprint company
- certificate of good conduct from each country where the individual has resided for six consecutive months or more
- résumé (optional)
Checklist for security assessment application of employees, officers or directors who will examine, possess or transfer controlled goods (conducted by a designated official)
The designated official needs to collect the following documents to complete a security assessment of employees, officers or directors who examine, possess or transfer controlled goods:
- completed security assessment application
- two pieces of government-issued identification. At least one must be photo identification
- proof of citizenship (for example, birth certificate, passport, permanent resident card)
- proof of residence (for example, driver's licence, government-issued document with address)
- fingerprint criminal record check report or criminal record check report processed through the Canadian Police Information Centre
- credit check report (may be requested by designated official)
- certificate of good conduct from each country where the individual has resided for six consecutive months or more
Note
This documentation is not submitted to the Controlled Goods Program, but must be kept on file. Only in high-risk cases does this documentation need to be sent to the Controlled Goods Program.
The Royal Canadian Mounted Police is phasing out their name-based criminal record check process in favour of a system that uses electronic fingerprints to identify individuals. For security assessments applications of designated officials submitted to the Controlled Goods Program, electronic fingerprints are already mandatory for criminal records checks.
For security assessment applications of authorized individuals and owners, as well as for security assessments of employees by their company’s designated official(s), the Controlled Goods Program recommends that electronic fingerprints be used to conduct criminal record checks.