Disclosure of Annual Expenditures for Travel, Hospitality and Conferences 2012
As required by the Treasury Board Directive for the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Public Works and Government Services Canada (PWGSC) for the fiscal year ending March 31, 2012. It also provides explanations on the variance from the previous fiscal year in each of these areas.
This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.
Expenditures on travel, hospitality and conferences incurred by PWGSC are related to supporting the departmental mandate and the government’s priorities.
PWGSC's mandate is to be a common service agency for the Government of Canada's various departments, agencies and boards; its services enables other government departments and agencies to provide their programs and services to Canadians. The department provides support services for:
- procurement;
- office accommodation and facilities;
- architectural and engineering services;
- construction, maintenance and repair of public works and federal real property; and
- linguistic, information technology, telecommunications, industrial security, consulting and auditing services.
The Minister of PWGSC is also the Receiver General for Canada and has the authority for the administration of services related to benefits, superannuation, pension plans, and the disbursement of pay to federal employees. The Minister is also responsible for maintaining the Public Accounts of Canada.
Total annual expenditures for Travel, Hospitality and Conferences of Public Works and Government Services Canada are summarized below:
| Expenditure Category | Expenditures for the year ending March 31, 2012 (a) |
Expenditures for the previous year ending March 31, 2011 (b) |
Variance (a – b) |
|---|---|---|---|
| Travel – Public Servants | $18,295 | $22,132 | ($3,837) |
| Travel – Non-Public Servants | $1,709 | $2,192 | ($483) |
| International Travel by Minister and Minister’s Staff | $26 | $27 | ($1) |
| Total Travel | $20,030 | $24,351 | ($4,321) |
| Hospitality | $221 | $338 | ($117) |
| Conference Fees | $290 | $251 | $39 |
| Total | $20,541 | $24,940 | ($4,399) |
Significant variances compared to the previous fiscal year
This section is used to provide a brief explanation of significant variances from the previous year’s annual expenditures for each category.
Travel:
- Public Servants: Compared to fiscal year 2010-2011, departmental travel expenditures by public servants decreased mainly due to:
- Cost reduction measures put in place to reduce spending on Travel, such as: the implementation of videoconferencing throughout the Department; establishment of expenditure ceilings; and close monitoring of monthly travel expenditures by the departmental management committee.
- Reduced funding resulting from program closures and sun-setting programs such as: the wind-down of Consulting and Audit Canada in 2011-2012; G8/G20; as well as the termination of the Accelerated Infrastructure Program in 2010-2011.
- The creation of Shared Services Canada in fiscal year 2011-2012 and the transfer of a portion of PWGSC’s travel budget to this new organization.
- Non-Public Servants: Compared to fiscal year 2010-2011, departmental travel expenditures by non-public servants decreased mainly due to:
- Cost reduction measures put in place to reduce spending on Travel, such as: the implementation of videoconferencing throughout the Department; establishment of Salary Ceilings; and close monitoring of monthly travel expenditures by the departmental management committee.
- Program closures, such as Consulting and Audit Canada in 2011-2012 where external consultants were previously engaged by PWGSC.
- Minister and Minister’s Staff: Compared to fiscal year 2010-2011, international travel expenditures by the Minister and her staff were slightly reduced from an already low level.
Hospitality: Compared to fiscal year 2010-2011, departmental hospitality expenditures decreased mainly due to:
- Cost reduction measures put in place in 2011-2012 to reduce the hospitality-related costs associated with management and operational activities.
- The creation of Shared Services Canada in fiscal year 2011-2012 and the transfer of a portion of PWGSC’s hospitality budget to this new organization.
Conference Fees: Compared to fiscal year 2010-2011, departmental conference fees expenditures increased only slightly, due to regular fluctuations in operating requirements for national and regional conferences.
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