National Film Board
Public Accounts of Canada 2020 Volume III—Top of the page Navigation
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Statement of management responsibility including internal control over financial reporting
Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2020, and all information contained in these statements rests with the management of the National Film Board (the "Board"). These financial statements have been prepared by management using the Government's accounting policies, which are based on Canadian Public Sector Accounting Standards. They have been approved by the Board of Trustees.
Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Board's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the Board's Departmental Results Report, is consistent with these financial statements.
Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.
Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the Board and through conducting an annual risk-based assessment of the effectiveness of the system of internal control over financial reporting (ICFR).
The system of internal control over financial reporting (ICFR) is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.
The Board is subject to periodic Core Control Audits performed by the Office of the Comptroller General and uses the results of such audits to comply with the Treasury Board Policy on Internal Control.
A Core Control Audit was performed in 2016–2017 by the Office of the Comptroller General of Canada (OCG). The Audit Report and related Management Action Plan are posted on the departmental web site at www.onf.gc.ca.
The Office of the Auditor General, the independent auditor for the Government of Canada, has expressed an opinion on the fair presentation of the financial statements of the Board which does not include an audit opinion on the annual assessment of the effectiveness of the Board's internal controls over financial reporting.
Approved by:
Claude Joli-Coeur
Government Film Commissioner
Luisa Frate, CPA, CA
Director General, Finance, Operations and Technology
(Chief Financial Officer)
Montréal, Canada
July 9, 2020
Statements of authority provided (used) (unaudited) for the year ended March 31
(in thousands of dollars)
2020 | 2019 | |||
---|---|---|---|---|
EstimatesLink to footnote 1 | Actual | EstimatesLink to footnote 1 | Actual | |
Cost of operation | (negative 66,756) | (negative 69,621) | (negative 74,568) | (negative 67,062) |
Items not requiring use of funds | – | 4,025 | – | 3,721 |
Operating source (use) of funds | (negative 66,756) | (negative 65,596) | (negative 74,568) | (negative 63,341) |
Items requiring use of funds | ||||
Net capital acquisitions | – | (negative 10,201) | – | (negative 7,591) |
Net other assets and liabilities | – | (negative 112) | – | 435 |
Project financed by the revolving fund | – | (negative 4,327) | – | – |
Authority provided (used) | (negative 66,756) | (negative 80,236) | (negative 74,568) | (negative 70,497) |
Annual voted authority (used) | – | (negative 75,797) | – | (negative 70,932) |
Revolving fund legislative authority provided (used) | – | (negative 4,439) | – | 435 |
Reconciliation of unused authority (unaudited) as at March 31
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Credit balance in the accumulated net charge against the Fund's authority | (negative 4,780) | (negative 9,792) |
Net other assets and liabilities requiring use of revolving fund | (negative 112) | 435 |
Net legislative revolving fund authority used, end of year | (negative 4,892) | (negative 9,357) |
Revolving fund legislative authority limit | 15,000 | 15,000 |
Unused legislative revolving fund authority carried forward | 10,108 | 5,643 |
Independent Auditor's Report
To the Minister of Canadian Heritage
Report on the Audit of the Financial Statements
Opinion
We have audited the financial statements of the National Film Board (the "Board"), which comprise the statement of financial position as at 31 March 2020, and the statement of operations and departmental net financial position, statement of change in departmental net debt and statement of cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies.
In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Board as at 31 March 2020, and the results of its operations, changes in its net debt, and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.
Basis for Opinion
We conducted out audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the "Auditor's Responsibilities for the Audit of the Financial Statements" section of our report. We are independent of the Board in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Responsibilities of Management and Those Charged with Governance for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal controls as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is responsible for assessing the Board's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Board or to cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the Board's financial reporting process.
Auditor's responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements.
As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgement and maintain professional skepticism throughout the audit. We also:
- Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and preform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, international omissions, misrepresentations, or the override of internal control.
- Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Board's internal control.
- Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.
- Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Board's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Board to cease to continue as a going concern.
- Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
Report on Compliance with Specified Authorities
Opinion
In conjunction with the audit of the financial statements, we have audited transactions of the National Film Board coming to our notice from compliance with specified authorities. The specified authorities against which compliance was audited are the National Film Act and the by-laws of the National Film Board.
In our opinion, the transactions of the National Film Board that came to our notice during the audit of the financial statements have complied, in all material respects, with the specified authorities referred to above.
Responsibilities of Management for Compliance with Specified Authorities
Management is responsible for the National Film Board's compliance with the specified authorities named above, and for such internal control as management determines is necessary to enable the National Film Board to comply with the specified authorities.
Auditor's Responsibilities for the Audit of Compliance with Specified Authorities
Our audit responsibilities include planning and preforming procedures to provide an audit opinion and reporting on whether the transactions coming to our notice during the audit of the financial statements are in compliance with the specified authorities referred to above.
Tina Swiderski, CPA auditor, CA
Principal
for the Auditor General of Canada
Montréal, Canada
July 9, 2020
Statements of financial position as at March 31
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Liabilities | ||
Accounts payable and accrued liabilities (note 4) | 7,231 | 8,422 |
Accrued salaries | 2,717 | 2,373 |
Vacation pay and provision for salary revisions | 3,866 | 3,813 |
Deferred revenue | 614 | 603 |
Lease obligation for tangible capital assets (note 5) | 2,591 | 108 |
Employee future benefits (note 6) | 4,024 | 3,653 |
Total net liabilities | 21,043 | 18,972 |
Financial assets | ||
Due from Consolidated Revenue Fund | 8,004 | 10,233 |
Accounts receivable (note 7) | 2,912 | 2,177 |
Deposits | 129 | 110 |
Total net financial assets | 11,045 | 12,520 |
Departmental net debt | 9,998 | 6,452 |
Non-financial assets | ||
Prepaid expenses | 477 | 358 |
Inventory | 50 | 84 |
Tangible capital assets (note 8) | 26,341 | 16,704 |
Total non-financial assets | 26,868 | 17,146 |
Departmental net financial position | 16,870 | 10,694 |
Approved by Board of Trustees:
Claude Joli-Coeur
Government Film Commissioner and Chairperson,
National Film Board of Canada
Keith Clarkson
Chair, Finance and Audit Committee
July 9, 2020
Statement of operations and departmental net financial position for the year ended March 31
(in thousands of dollars)
2020 Expected results |
2020 | 2019 | |
---|---|---|---|
Expenses (note 11a) | |||
Audiovisual production | 36,964 | 37,416 | 35,403 |
Accessibility and audience engagement | 24,944 | 26,102 | 24,122 |
Internal services | 10,020 | 11,141 | 11,725 |
Total expenses | 71,928 | 74,659 | 71,250 |
Revenues (note 11b) | |||
Audiovisual products | 2,705 | 2,766 | 2,562 |
Partnerships and pre-sales | 2,367 | 2,220 | 1,560 |
Other revenues | 100 | 52 | 66 |
Total revenues | 5,172 | 5,038 | 4,188 |
Net cost of operations before government funding and transfers | 66,756 | 69,621 | 67,062 |
Government funding and transfers | |||
Net cash provided by Government of Canada | 68,891 | 78,026 | 69,177 |
Change in due from Consolidated Revenue Fund | – | (negative 2,229) | 1,755 |
Net revenue of operations after government funding and transfers | (negative 2,135) | (negative 6,176) | (negative 3,870) |
Departmental net financial position, beginning of year | 10,694 | 10,694 | 6,824 |
Departmental net financial position, end of year | 12,829 | 16,870 | 10,694 |
Statement of change in departmental net debt for the year ended March 31
(in thousands of dollars)
2020 Expected results |
2020 | 2019 | |
---|---|---|---|
Net revenue of operations after government funding and transfers | (negative 2,135) | (negative 6,176) | (negative 3,870) |
Change due to tangible capital assets | |||
Acquisition of tangible capital assets | 6,175 | 9,771 | 7,498 |
Acquisition of assets under capital leases | – | 2,913 | 130 |
Amortization of tangible capital assets | (negative 3,507) | (negative 2,679) | (negative 1,998) |
Loss on disposal of tangible capital assets | – | (negative 368) | (negative 194) |
Total change due to tangible capital assets | 2,668 | 9,637 | 5,436 |
Change due to inventories | – | (negative 34) | (negative 11) |
Change due to prepaid expenses | – | 119 | (negative 385) |
Net change in department net debt | 533 | 3,546 | 1,170 |
Department net debt, beginning of year | 6,452 | 6,452 | 5,282 |
Department net debt, end of year | 6,985 | 9,998 | 6,452 |
Statement of cash flows for the year ended March 31
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Operating activities | ||
Net cost of operations before government funding and transfers | 69,621 | 67,062 |
Non-cash items | ||
Amortization of tangible capital assets | (negative 2,679) | (negative 1,998) |
Loss on disposal of tangible capital assets | (negative 368) | (negative 194) |
Change in employee future benefits | (negative 652) | (negative 492) |
Recognition of deferred revenues | 603 | – |
Charge for doubtful accounts | (negative 26) | – |
Utilization of prepaid expenses | (negative 236) | (negative 525) |
Changes in statement of financial position | ||
Changes in accrued salaries | (negative 344) | (negative 262) |
Change in vacation pay and provision for salary revisions | (negative 53) | 1,005 |
Cash received related to deferred revenue | (negative 614) | (negative 147) |
Cash used related to employee future benefits | 281 | – |
Change in accounts payable and accrued liabilities | (negative 380) | 765 |
Change in accounts receivable | 761 | (negative 1,483) |
Change in deposits | 19 | 45 |
Cash used related to prepaid expenses | 355 | 140 |
Change in inventory | (negative 34) | (negative 11) |
Cash used in operating activities | 66,254 | 63,905 |
Capital investing activities | ||
Cash used to acquire tangible capital assets | 11,342 | 5,179 |
Cash used in capital investing activities | 11,342 | 5,179 |
Financing activities | ||
Lease payments for tangible capital assets | 430 | 93 |
Cash used in financing activities | 430 | 93 |
Net cash provided by Government of Canada | 78,026 | 69,177 |
Notes to the financial statements for the year ended March 31, 2020
1. Authority and purpose
The National Film Board was established in 1939 under the National Film Act and is the agency responsible for administering the Act.
The National Film Board (the "Board") is a cultural agency named in Schedule I.1 of the Financial Administration Act reporting to the Minister of Canadian Heritage. It is administered by a Board of Trustees appointed by the Governor in Council and chaired by the Government Film Commissioner.
The Board's legislative mandate is to initiate and promote the production and distribution of films in the national interest and, in particular;
- to produce and distribute and to promote the production and distribution of films designed to interpret Canada to Canadians and to other nations;
- to represent the Government of Canada in its relations with persons engaged in commercial motion picture film activity in connection with motion picture films for the Government or any department thereof;
- to engage in research in film activity and to make available the results thereof to persons engaged in the production of films;
- to advise the Governor in Council in connection with film activities;
- to discharge such other duties relating to film activity as the Governor in Council may direct it to undertake.
The Board is not subject to income taxes.
2. Significant accounting policies
These financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian Public Sector Accounting Standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian Public Sector Accounting Standards.
Unless otherwise specified, the figures presented in the financial statements are stated in thousands of Canadian dollars.
Significant accounting policies are as follows:
(a) Parliamentary authorities
Operations are funded through a permanent authority from Parliament (Revolving Fund) and Parliamentary authorities voted annually.
The Revolving Fund allows the Board to make payments out of the Consolidated Revenue Fund for working capital, interim financing of operating costs and capital assets acquisitions. Based on a decision by the Treasury Board issued in 2001, this authority requires that the aggregate of admissible working capital and net book value of capital assets does not exceed $15 million. The Board used the Revolving Fund in 2020 for $4,327 to temporarily finance operating costs and capital asset acquisitions related to projects in its investment plan. These amounts are included in the current year authorities used in note 3b. The use of the year 2020 will be reimbursed according to the directives and terms of the Treasury Board Secretariat.
The Board is also financed in part by the Government of Canada through Parliamentary authorities voted annually. Financial reporting of authorities provided to the Board do not parallel financial reporting according to Generally Accepted Accounting Principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of operations and departmental net financial position and in the Statement of financial position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides reconciliation between the two bases of reporting.
The planned results amounts presented in the "Expenses" and "Revenues" sections of the Statement of operations and departmental net financial position are the amounts reported in the Future-oriented statement of operations included in the 2018-19 Departmental Plans. The planned results amounts in the "Government funding and transfers" section of the Statement of operations and departmental net financial position and in the Statement of change in departmental net debt were prepared for internal management purposes and have not been previously published.
Every year, the Board presents information on planned expenditures to Parliament through the tabling of Estimates publications. These estimates result in the introduction of supply bills (which once passed into legislation, become appropriation acts) in accordance with the reporting cycle for government expenditures. The Board exercises expenditure initiation processes such that unencumbered balances of budget allotments and appropriations are monitored and reported on a regular basis to help ensure sufficient authority remains for the entire period and appropriations are not exceeded.
Liquidity risk is the risk that the Department will encounter difficulty in meeting its obligations associated with financial liabilities. The Board's objective for managing liquidity risk is to manage operations and cash expenditures within the appropriation authorized by Parliament or allotment limits approved by the Treasury Board.
Consistent with section 32 of the Financial Administration Act, the Board's policy to manage liquidity risk is that no contract or other arrangement providing for a payment shall be entered into with respect to any program for which there is an appropriation by Parliament or an item included in estimates then before the House of Commons to which the payment will be charged, unless there is a sufficient unencumbered balance available out of the appropriation or item to discharge any debt that, under the contract or other arrangement, will be incurred during the fiscal year in which the contract or other arrangement is entered into.
The Board's risk of exposure and its objectives, policies and processes to manage and measure this risk did not change significantly from the prior year.
(b) Net cash provided by Government of Canada
The Board operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the Board is deposited to the CRF and all cash disbursements made by the Board are paid from the CRF. The net cash provided by the Government is the difference between all cash receipts and all cash disbursements including transactions between departments of the federal government.
(c) Due from or to the Consolidated Revenue Fund
Amounts due from or to the CRF are the result of timing differences between when a transaction affects the Board's authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the Board is entitled to draw from the CRF without further authorities to discharge its liabilities. This amount is not considered to be a financial instrument.
(d) Expense recognition
Expenses are recorded on an accrual basis. Expenses related to audiovisual production include the costs of activities for the development and production of audiovisual works of all kinds. Expenses related to accessibility and audience engagement include activities necessary to make the Board's productions accessible, including the preservation and conservation of the collection as well as the promotion and distribution of the works. Internal services are expenses incurred to meet the Board's programming and other general obligations.
Vacation pay is expensed, as the benefits are earned by employees under their respective terms of employment.
(e) Revenues
Partnerships and pre-sales and revenues from audiovisual products other than royalty revenues are recognized when amounts are due.
Royalty revenues are recognized once all of the Board's obligations have been fulfilled and its expenses have been accounted for, regardless of when the acquirer actually uses the work.
Other revenues are accounted for in the period in which the underlying transaction or event that gave rise to the revenue takes place.
(f) Accounts receivable
Accounts receivable are stated at amounts expected to be ultimately realized. A provision is recorded for external parties' accounts receivable where recovery is considered uncertain.
Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. The Board is not exposed to significant credit risk. The Board provides services to other government departments and agencies and to external parties in the normal course of business. Accounts receivable are due on demand. The Board's maximum exposure to credit risk is equal to the carrying value of its accounts receivable.
(g) Inventory
Materials and supplies are valued at cost.
Film prints and other forms of visual presentation held for sale are valued at the lower of cost or net realizable value.
(h) Tangible capital assets
All tangible capital assets having an initial cost of $10,000 or more and leasehold improvements of $10,000 or more are recorded at their acquisition cost.
Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the assets, as follows:
Asset class | Amortization period |
---|---|
Technical equipment | from 4 to 10 years |
Software and data-processing equipment | from 5 to 10 years |
Office furniture, equipment and other | from 5 to 10 years |
Leasehold improvements | terms of the leases |
Amounts related to projects in progress are transferred to the appropriate tangible capital assets category when the project is complete and amortized according to the Board's policy.
The Board has a collection of nearly twenty thousand audiovisual works produced since 1895. This inestimable collection is not intended for sale and does not have a measurable value. It has, however, been assigned a nominal value of $1 in the financial statements, appearing on the Statement of financial position and in note 8 as tangible capital assets to ensure that the reader is aware of its existence. The Board does not capitalize other intangibles that have cultural, aesthetic or historical value.
The Board enters into operating lease agreements to acquire the exclusive use of certain tangible capital assets over the term of the lease. These rental fees are charged to operations in the year to which they apply. The Board also enters into capital lease agreements by which substantially all the benefits and risks inherent to ownership of the assets are transferred to the Board. The Board then records an asset and an obligation corresponding to the present value of the minimum lease payments, excluding the portion thereof relating to executory costs. The assets recorded from a capital lease agreement are amortized on the same basis as other assets owned by the Board and the obligations are amortized over the lease term.
(i) Other financial assets and financial liabilities
Financial instruments of the Board are stated at cost or amortized cost. Financial assets consist of assets that could be used to reimburse existing liabilities or finance future operations.
The Board has the following financial assets:
- Accounts receivable related to the sale of audiovisual products to external parties or other departments and agencies (net of allowances for doubtful accounts)
- Deposits related to production abroad
Financial liabilities consist of accounts payable and accrued liabilities, and accrued salaries.
(j) Non-financial assets
Non-financial assets are assets that are intended to be used in the normal course of operations. They are converted into expenses in future periods and include tangible fixed assets, inventories and prepaid expenses.
(k) Employee Future Benefits
Pension benefits
Eligible employees participate in the Public Service Pension Plan, a multiemployer pension plan administered by the Government. The Board's contributions to the Plan are charged to expenses in the year incurred and represent the Board's total obligation to the Plan. The Board's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
Severance benefits
Employees are entitled to severance benefits as provided under collective agreements or conditions of employment. In 2012, the program for all employees was eliminated and, consequently, the severance benefits ceased to accumulate. The cost of severance was recorded in the periods in which the benefits were earned by employees. The obligation under severance benefits is calculated at present value using the most probable management assumptions regarding wage, the discount rate and the timing of retirement. These assumptions are reviewed annually.
Compensated absences
Employees are entitled to sick leave and workers' compensation benefits as provided in their collective agreements or conditions of employment. Sick leave days accumulate but do not vest, enabling employees to be paid during their absence due to illness in recognition of prior services rendered. As the employees render services, the value of the compensated sick leave attributed to those services is recorded as a liability and expense. The Board records the cost of workers' compensation benefits to be paid when the event giving rise to the obligation occurs. Management uses assumptions and its best estimates, such as the discount rate, age of retirement, utilization rate of days in excess of the leave granted annually, probability of departure and salary review rate to calculate the present value of the compensated absences obligation. These assumptions are reviewed annually.
(l) Contingent liabilities
Contingent liabilities are potential liabilities which may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense recorded. If the likelihood is not determinable or an amount cannot be reasonably estimated, the contingency is disclosed in the notes to the financial statements.
(m) Measurement uncertainty
The preparation of these financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the allowance for doubtful accounts, contingent liabilities, the liability related to employee future benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.
3. Parliamentary authorities
The Board receives most of its funding through annual Parliamentary authorities. Items recognized in the Statement of operations and departmental net financial position and the Statement of financial position in one year may be funded through Parliamentary authorities in prior, current or future years. Accordingly, the Board has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:
a) Reconciliation of net cost of operations to current year authorities used
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Net cost of operations before government funding and transfers | 69,621 | 67,062 |
Adjustments for items affecting net cost of operations but not affecting authorities | ||
Add (less) | ||
Change in vacation pay and provision for salary adjustments not charged to authorities | (negative 513) | (negative 762) |
Change in expenses not charged to authorities | (negative 94) | (negative 275) |
Net change in employee future benefits | (negative 371) | (negative 492) |
Loss on disposal of tangible capital assets | (negative 368) | (negative 194) |
Amortization of tangible capital assets | (negative 2,679) | (negative 1,998) |
Subtotal | (negative 4,025) | (negative 3,721) |
Adjustments for items not affecting net cost of operations but affecting authorities | ||
Add (less) | ||
Acquisition of tangible capital assets | 9,771 | 7,498 |
Lease payments for tangible capital assets | 430 | 93 |
Subtotal | 10,201 | 7,591 |
Current year authorities used | 75,797 | 70,932 |
b) Authorities provided and used
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Authorities provided | ||
Main Estimates | 68,371 | 74,568 |
Supplementary Estimates authorities | 6,351 | 4,208 |
Less | ||
Authorities available for future years | (negative 3,252) | (negative 3,244) |
Frozen allotment | – | (negative 4,600) |
Add | ||
Authorities used for projects financed by the revolving fund | 4,327 | – |
Current year authorities used | 75,797 | 70,932 |
4. Accounts payable and accrued liabilities
Accounts payable and accrued liabilities are measured at cost and are due, mainly, within six months following the closing date.
The following table presents details of the Board's accounts payable and accrued liabilities.
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Accounts payable and accrued liabilities—Other government departments and agencies | 2,640 | 4,933 |
Accounts payable and accrued liabilities—External parties | 4,226 | 3,489 |
Accrued liabilities—reorganization | 365 | – |
Total accounts payable and accrued liabilities | 7,231 | 8,422 |
In December 2019, the Board announced a reorganization of its operations. As a result, the Board has recorded as at March 31, 2020, an obligation for termination benefits in the amount of $365 in its accrued liabilities for estimated workforce adjustments costs.
5. Lease obligation for tangible capital assets
The Board has an agreement to lease technical equipment under a capital lease (note 8). The asset was capitalized using implicit interest rates varying from 1.4% to 1.8%. The corresponding liabilities will be repaid during term between 3 to 5 years lease. The agreements include options to renew at monthly rent as well as repurchase options valued at the end of the lease based on the fair market value of the leased assets. Payments for the year ended March 31, 2020 totaled $432 (2019 — $93). Interest of $2 (2019 — $1) is charged to operations.
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
2019 | – | 44 |
2020 | 655 | 44 |
2021 | 633 | 23 |
2022 | 586 | – |
2023 | 586 | – |
2024 | 223 | – |
Total future minimum lease payments | 2,683 | 111 |
Less: imputed interest | (negative 92) | (negative 3) |
Balance of lease obligation for tangible capital assets | 2,591 | 108 |
6. Employee future benefits
Pension benefits
The Board's eligible employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2% per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Quebec Pension Plans benefits and are indexed to inflation.
Both the employees and the Board contribute to the cost of the Plan. Due to the amendment of the Public Service Superannuation Act following the implementation of provisions related to Economic Action Plan 2012, employee contributors have been divided into two groups: Group 1 relates to existing plan members as of December 31, 2012 and Group 2 relates to members joining the Plan as of January 1, 2013. Each group has a distinct contribution rate.
In 2020, the expense amount for Group 1 and Group 2 members is $3,603 (2019 — $3,520). For the member of the group 1, the charges represent approximately 1.01 times the employee contributions and for the group 2, the charges represent approximately 1.00 times the employee contributions. In 2019, the charges represent approximately 1.01 times the employee contributions and for the group 2, the charges represent approximately 1.00 times the employee contributions.
The Board's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
Severance benefits and compensated absences
Severance benefits
The Board provides severance benefits to its employees based on eligibility, years of service and salary at termination of employment. These severance benefits are not pre-funded. Benefits will be paid from future authorities.
As part of collective agreement negotiations and conditions of employment, the accumulation of severance benefits under the employees' severance pay program ceased commencing in 2012. Employees subject to these changes had, until December 31, 2013, the option to be immediately paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits on termination from the public service.
As at March 31, 2020, to calculate the obligation of the remaining portion, the Board uses a rate of compensation increase of 1.50% (2019 — 1.60%), an estimated discount rate of 1.12% (2019 — 1.69%) and a horizon of retirement estimated at 60 years old.
Compensated absences
The Board provides its employees with sick leave benefits based on their salary and the entitlements accumulated over their years of service. These entitlements are accumulated but do not vest. The Board has also recognized a workers' compensation obligation.
To calculate the obligation for sick leaves, the Board uses an average daily wage of $330 (2019 — $310), a rate of salary increase of 3.01% (2019 — 2.06%), an average annual utilization rate of 2.84% (2019 — 2.98%), a discount rate of 1.12% (2019 — 1.69%), a 4.81% (2019 — 4.75%) probability of employee departure and a retirement age assumption of 60 or 65 years old, depending on the beginning of employment.
To calculate the workers' compensation obligation, the Board uses the provisions of the applicable workers' compensation plan and a discount rate of 1.12% (2019 — 1.69%).
Information about the severance and compensated absence benefits, measured as at March 31, 2020, is as follows:
(in thousands of dollars)
Severance benefits | Compensated Absences | Total | |
---|---|---|---|
Balance as at March 31, 2018 | 971 | 2,190 | 3,161 |
Expenses for the year | 48 | 497 | 545 |
Benefits paid during the year | (negative 26) | (negative 27) | (negative 53) |
Balance as at March 31, 2019 | 993 | 2,660 | 3,653 |
Expenses for the year | 146 | 506 | 652 |
Benefits paid during the year | (negative 256) | (negative 25) | (negative 281) |
Balance as at March 31, 2020 | 883 | 3,141 | 4,024 |
7. Accounts receivable
The following table presents details of the Board's accounts receivable:
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Receivables—Other government departments and agencies | 405 | 312 |
Receivables—External parties | 2,926 | 2,276 |
Subtotal | 3,331 | 2,588 |
Allowance for doubtful accounts on receivables from external parties | (negative 419) | (negative 411) |
Total accounts receivable | 2,912 | 2,177 |
8. Tangible capital assets
(in thousands of dollars)
March 31, 2019 | Additions | Disposals and write-offs | Transfers | March 31, 2020 | |
---|---|---|---|---|---|
Technical equipment | |||||
Cost | 17,894 | 4,080 | (negative 507) | 447 | 21,914 |
Accumulated amortization | (negative 16,499) | (negative 783) | 507 | – | (negative 16,775) |
Subtotal | 1,395 | 3,297 | – | 447 | 5,139 |
Software and data processing equipment | |||||
Cost | 15,973 | 940 | (negative 3,014) | 357 | 14,256 |
Accumulated amortization | (negative 13,596) | (negative 1,136) | 3,003 | – | (negative 11,729) |
Subtotal | 2,377 | (negative 196) | (negative 11) | 357 | 2,527 |
Office furniture, equipment and other | |||||
Cost | 505 | 1,404 | (negative 411) | – | 1,498 |
Accumulated amortization | (negative 454) | (negative 137) | 411 | – | (negative 180) |
Subtotal | 51 | 1,267 | – | – | 1,318 |
Rolling stock | |||||
Cost | – | 25 | – | – | 25 |
Accumulated amortization | – | (negative 1) | – | – | (negative 1) |
Subtotal | – | 24 | – | – | 24 |
Leasehold improvements | |||||
Cost | 6,137 | – | (negative 1,643) | 15,598 | 20,092 |
Accumulated amortization | (negative 3,780) | (negative 622) | 1,643 | – | (negative 2,759) |
Subtotal | 2,357 | (negative 622) | – | 15,598 | 17,333 |
CollectionLink to footnote 2 | – | – | – | – | – |
Work in progress | 10,524 | 6,235 | (negative 357) | (negative 16,402) | – |
Total | |||||
Cost | 51,033 | 12,684 | (negative 5,932) | – | 57,785 |
Accumulated amortization | (negative 34,329) | (negative 2,679) | 5,564 | – | (negative 31,444) |
Net book value | 16,704 | 10,005 | (negative 368) | – | 26,341 |
The above assets include equipment under capital leases (note 5) for a total cost of $3,043 (2019–$544) less accumulated amortization of $347 (2019–$297). Current year amortization expense relating to property under capital leases amounts to $340 (2019–$97).
Disposals and write-offs of $368 (2019–$194) for the year are related to the abandonment of obsolete software and material.
Work in progress related to the relocation of the head office have been finalized and transferred to the leasehold improvements of $15,598 as well as the software for the education platform of $357 finalized and transferred to software and data processing equipment.
9. Contractual obligations
The nature of the Board's activities can result in multi-year contracts and obligations whereby the Board will be obligated to make future payments for the acquisition of goods or services. Significant contractual obligations that can be reasonably estimated are summarized as follows:
(in thousands of dollars)
2021 | 2022 | 2023 | 2024 | 2025+ | Total | |
---|---|---|---|---|---|---|
Premises | 7,637 | 7,689 | 7,690 | 7,753 | 114,217 | 144,986 |
Other goods and services | 716 | 84 | 79 | 59 | 97 | 1,035 |
Total | 8,353 | 7,773 | 7,769 | 7,812 | 114,314 | 146,021 |
The agreements for leased premises in the amount of $144,986 were signed with Public Services and Procurement Canada (PSPC). The Board entered into an agreement with Public Services and Procurement Canada for a 20 year lease as of fiscal year 2020 for the rental of new space for its headquarters as well as a 20 year lease for the rental of new space for the conservation room.
10. Contingent liabilities
In the normal course of business, the Board may be subjected to various claims or legal proceedings. Management believes that should Board be found liable pursuant to one or more of these proceedings, the aggregate liabilities resulting from such proceedings would not be material.
11. Expenses by major object and types of revenues
The following table presents the expenses committed and revenues generated by main expenditures objects and type of revenues.
a) Expenses
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Salaries and benefits | 45,168 | 43,030 |
Professional and special services | 10,347 | 11,863 |
Rentals | 6,956 | 5,553 |
Transportation and communication | 2,858 | 3,114 |
Amortization of tangible capital assets | 2,679 | 1,998 |
Materials and supplies | 2,172 | 1,483 |
Cash financing in co-productions | 1,449 | 1,466 |
Repairs and upkeep | 1,289 | 1,129 |
Information | 647 | 583 |
Royalties | 369 | 577 |
Loss on disposal of tangible capital assets | 368 | 194 |
Miscellaneous | 187 | 39 |
Contracted film production and laboratory processing | 170 | 221 |
Total | 74,659 | 71,250 |
b) Revenues
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Royalties and subscriptions | 2,280 | 1,919 |
Partnerships and pre-sale | 2,220 | 1,560 |
Stock shots | 361 | 460 |
Film prints and downloads | 125 | 183 |
Miscellaneous | 52 | 66 |
Total | 5,038 | 4,188 |
12. Related party transactions
The Board is related, as a result of common ownership, to all government departments, agencies and Crown corporations as well as with its main leaders, their close relatives and the entities subject to the control of these persons. The Board enters into transactions with these entities in the normal course of business and on normal trade terms. These transactions are recorded at their exchange amount with the exception of unrecognized services in the Statement of operations and departmental net financial position.
The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the payroll and cheque issuance services provided by PSPC, internal audit services provided by the Office of the Comptroller General and external audit services provided by the Office of the Auditor General, are not included in the Board's Statement of Operations and Departmental Net Financial Position.
(in thousands of dollars)
2020 | 2019 | |
---|---|---|
Accounts receivable | 401 | 382 |
Accounts payable | 2,641 | 4,947 |
Expenses | 22,162 | 19,907 |
Revenues | 1,253 | 942 |
During the year ending March 31, 2020, the Board leased premises from Public Services and Procurement Canada (PSPC) for the amount of $5,919 (2019—$4,558). This amount is included in the expenses. The Expenses in 2020 includes a capitalized amount of $6,491 (2019 – $6,909).
13. The Documentary Channel
Since 2002, the Board owns a permanent share of 14% (14 x $1 units) of the specialized television channel The Documentary Channel. Pursuant to the investment agreement, the Board's obligations with respect to debts, liabilities, and other obligations are limited to the capital invested.
Revenues from portfolio investments are recognized only to the extent that they are received or eligible and they are presented under miscellaneous revenues in the income statement in the amount of $0 ($0 in 2019).
14. Contractual rights
By their nature, the activities of the Board may give rise to rights to economic resources arising from contracts or agreements that will result in assets and income in the future over a number of years. During the year, the Office entered into an agreement with a collaborator valued at $1,000, of which $597 remains to be collected in subsequent years. During the year 2018, the Board entered into an agreement with a collaborator valued at $ 1,540, where the remaining balance have been collected in the current year.
(in thousands of dollars)
2021 | 2022 | 2023 | 2024 | 2025+ | Total | |
---|---|---|---|---|---|---|
Contractual rights | 597 | – | – | – | – | 597 |
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