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Responsibility for the integrity and objectivity of the accompanying consolidated departmental financial statements for the year ended March 31, 2012, and all information contained in these statements rests with Public Works and Government Services Canada (PWGSC) management. These consolidated departmental financial statements have been prepared by management using the Government’s accounting policies, which are based on Canadian public sector accounting standards.
Management is responsible for the integrity and objectivity of the information in these consolidated departmental financial statements. Some of the information in the consolidated departmental financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of PWGSC's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada and included in PWGSC's Departmental Performance Report is consistent with these consolidated departmental financial statements.
Management is also responsible for maintaining an effective system of internal control over financial reporting designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.
Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training, and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the Department; and through conducting an annual risk-based assessment of the effectiveness of the system of internal control over financial
The system of internal control over financial reporting is designed to mitigate risks to a reasonable level based on an on-going process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.
For the year ended March 31, 2012, a risk-based assessment of the system of internal control over financial reporting was completed in accordance with the Treasury Board Policy on Internal Control and the results and action plans are summarized in Annex A – Assessment of Internal Control over Financial Reporting.
The effectiveness and adequacy of the Department's system of internal control is reviewed by internal audit staff, who conduct periodic audits of different areas of the Department's operations.
The Department’s Audit and Evaluation Committee have reviewed these consolidated departmental financial statements for the purpose of advising the Deputy Minister on any apparent material concerns. The role of this committee is to provide the Deputy Minister of PWGSC with objective advice and recommendations regarding the sufficiency, quality and results of assurance on the adequacy and functioning of the Department's risk management, control, and governance frameworks and processes. The Committee also provides advice on the oversight of core areas of departmental management, control and accountability, including financial reporting.
The consolidated departmental financial statements of PWGSC have not been audited.
François Guimont, Deputy Minister
Gatineau, Canada
August 28, 2012
Alex Lakroni, Chief Financial Officer
Gatineau, Canada
August 23, 2012
(in thousands of dollars) | 2012 |
2011 |
---|---|---|
Liabilities | ||
Accounts payable and accrued liabilities (Note 4) | 770,706 | 859,649 |
Vacation pay and compensatory leave | 51,202 | 54,398 |
Other liabilities (Note 5) | 85,241 | 76,353 |
Lease obligations for tangible capital assets (Note 6) | 2,277,140 | 2,279,073 |
Lease inducements | 35,516 | 40,534 |
Employee future benefits (Note 7) | 139,334 | 232,701 |
Contingent and environmental liabilities (Note 8) | 336,750 | 337,390 |
3,695,889 | 3,880,098 | |
Total net liabilities | 3,695,889 | 3,880,098 |
Financial assets | ||
Due from Consolidated Revenue Fund | 123,947 | 515,156 |
Accounts receivable and advances (Note 9) | 704,139 | 456,999 |
Seized Property Working Capital Account | (1,282) | 8,369 |
826,804 | 980,524 | |
Financial assets held on behalf of Government | ||
Accounts receivable and advances (Note 9) | (23,790) | (17,305) |
Seized Property Working Capital Account | 1,282 | (8,369) |
(22,508) | (25,674) | |
Total net financial assets | 804,296 | 954,850 |
Departmental net debt | 2,891,593 | 2,925,248 |
Non-financial assets | ||
Prepaid expenses | 3,786 | 4,145 |
Inventory (Note 10) | 3,970 | 4,915 |
Tangible capital assets (Note 11) | 5,479,264 | 5,243,147 |
5,487,020 | 5,252,207 | |
Departmental net financial position (Note 12) | 2,595,427 | 2,326,959 |
Contractual obligations (Note 13)
The accompanying notes form an integral part of these consolidated financial statements.
François Guimont, Deputy Minister
Gatineau, Canada
August 28, 2012
Alex Lakroni, Chief Financial Officer
Gatineau, Canada
August 23, 2012
(in thousands of dollars) | 2012 |
2012 |
2011 |
---|---|---|---|
Expenses |
|||
Accommodation and Real Property Assets Management | 3,602,405 | 3,781,687 | 3,905,357 |
Internal Services | 309,093 | 520,534 | 439,318 |
Acquisitions | 288,854 | 354,916 | 268,916 |
Linguistic Management and Services | 247,536 | 203,401 | 228,410 |
Receiver General for Canada | 132,068 | 142,940 | 134,653 |
Federal Pay and Pension Administration | 104,292 | 128,988 | 99,081 |
Specialized Programs and Services | 94,751 | 76,780 | 166,823 |
Procurement Ombudsman | 4,295 | 3,712 | 3,269 |
Expenses incurred on behalf of Government | (30,919) | (53,650) | |
4,783,294 | 5,182,039 | 5,192,177 | |
Revenues |
|||
Sales of goods and information products | 1,282,367 | 1,489,126 | |
Rentals | 863,477 | 806,169 | |
Services of a non-regulatory nature | 380,716 | 347,612 | |
Services of a regulatory nature | 149,897 | 149,650 | |
Other revenues | 47,426 | 66,525 | |
Revenue from Seized Property Proceeds Account (Note 12) | 28,685 | 28,675 | |
Revenues earned on behalf of Government | (92,993) | (109,353) | |
2,479,824 | 2,659,575 | 2,778,404 | |
Net cost from continuing operations | 2,303,470 | 2,522,464 | 2,413,773 |
Transferred and discontinued operations (Note 15) |
|||
Expenses | 476,723 | 123,045 | 454,517 |
Revenues | (347,729) | (116,272) | (312,031) |
128,993 | 6,773 | 142,486 | |
Net cost of operations before government funding and transfers | 2,432,463 | 2,529,237 | 2,556,259 |
Government funding and transfers |
|||
Net cash provided by Government of Canada | 2,727,171 | 3,126,481 | 3,008,536 |
Change in due from Consolidated Revenue Fund | (391,209) | 44,343 | |
Services provided without charge by other government departments (Note 14) | 60,218 | 66,568 | 67,118 |
Transfer of assets and liabilities from (to) other government departments (Note 14) | 2,745 | (17,459) | |
Transfer of assets and liabilities from (to) other government departments as a result of a reorganization (Note 15) | (6,880) | - | |
Net cost of operations after government funding and transfers | (354,925) | (268,468) | (546,279) |
Departmental net financial position - beginning of year | 2,383,160 | 2,326,959 | 1,780,680 |
Departmental net financial position - End of year | 2,738,085 | 2,595,427 | 2,326,959 |
Segmented information (Note 16)
The accompanying notes form an integral part of these consolidated financial statements.
(in thousands of dollars) | 2012 |
2012 |
2011 |
---|---|---|---|
Net Cost of Operations after government funding and transfers | (354,925) | (268,468) | (546,279) |
Change Due to Tangible Capital Assets | |||
Acquisitions of tangible capital assets (Note 11) | 600,390 | 641,323 | 827,446 |
Acquisitions of leased tangible capital assets (Note 11) | 197,967 | 103,979 | |
Amortization of tangible capital assets (Note 11) | (513,350) | (472,262) | (456,982) |
Proceeds from disposal of tangible capital assets | - | (107) | |
Net (loss) or gain on disposals / Adjustments of tangible capital assets | (96,145) | 10,496 | |
Transfers to other government departments (Note 15) | (34,766) | - | |
Change Due to Tangible Capital Assets | 87,040 | 236,117 | 484,832 |
Change Due to Prepaid Expenses | (359) | (689) | |
Change Due to Inventory | (945) | (622) | |
Net Increase (decrease) in departmental net debt | (267,885) | (33,655) | (62,758) |
Departmental Net Debt - Beginning of year | 2,925,248 | 2,988,006 | |
Departmental Net Debt - End of year | (267,885) | 2,891,593 | 2,925,248 |
The accompanying notes form an integral part of these consolidated financial statements.
(in thousands of dollars) | 2012 | 2011 Restated (note 17) |
---|---|---|
Operating activities |
||
Net cost of operations before government funding and transfers | 2,529,237 | 2,556,259 |
Non cash items: | ||
Amortization of tangible capital assets (Note 11) | (472,262) | (456,982) |
Gain (loss) on disposals / Adjustments of tangible capital assets | (98,491) | 28,970 |
Services provided without charge by other government departments (Note 14) | (66,568) | (67,118) |
Variations in Consolidated Statement of Financial Position: | ||
Increase (decrease) in accounts receivable and advances |
240,655 | (34,119) |
Increase (decrease) in Seized Property Working Capital Account | - | - |
Increase (decrease) in prepaid expenses | (359) | (689) |
Increase (decrease) in inventory |
(945) | (622) |
Decrease (increase) in accounts payable and accrued liabilities | 88,943 | (91,695) |
Decrease (increase) in other liabilities | (8,888) | 15,802 |
Decrease (increase) in vacation pay and compensatory leave | 3,196 | 360 |
Decrease (increase) in employee future benefits | 93,367 | (19,658) |
Decrease (increase) in contingent and environmental liabilities | 640 | 30,480 |
Decrease (increase) in lease inducements | 5,018 | 1,679 |
Transfer of liabilities to other government departments (Note 15) | (27,915) | - |
Cash used by operating activities | 2,285,628 | 1,962,667 |
Capital investing activities |
||
Acquisitions of tangible capital assets (Note 11) |
641,323 | 827,446 |
Acquisitions of assets under construction for capital leases (Note 11) | 43,317 | 49,442 |
Proceeds on disposal of tangible capital assets | - | (107) |
Cash used by capital investing activities | 684,640 | 876,781 |
Financing activities |
||
Payments on lease obligations for tangible capital assets | 156,213 | 169,088 |
Cash used by financing activities | 156,213 | 169,088 |
Net cash provided by Government of Canada | 3,126,481 | 3,008,536 |
The accompanying notes form an integral part of these consolidated financial statements.
The department of Public Works and Government Services Canada (PWGSC) was established effective June 20, 1996, under the Department of Public Works and Government Services Act. This legislation specifies that PWGSC shall provide common, central and shared services to other government departments and agencies, thereby enabling them to provide programs and services to Canadians. These services are delivered through the following program activities:
These consolidated financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.
Significant accounting policies are as follows:
PWGSC is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to PWGSC does not parallel financial reporting according to Canadian generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Consolidated Statement of Operations and Departmental Net Financial Position and in the Consolidated Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a high-level reconciliation between the two bases of reporting.
These consolidated financial statements include the accounts of seven revolving funds as listed below, one of them being inactive. Six revolving funds prepare a complete set of financial statements annually that are audited and published in the Public Accounts of Canada. The accounts of these revolving funds have been consolidated with those of PWGSC and intradepartmental balances and transactions have been eliminated.
The PWGSC revolving funds are as follows:
The planned results are those presented in the 2011-2012 Future Oriented Financial Statements (FOFS) that were included into the 2011-2012 Report on Plans and Priorities (RPP). The major assumptions related to these planned results are mentioned in the 2011-2012 FOFS. A reclassification has been done in order to re-align the planned results with the actual results presented in accordance with the new version of the Treasury Board Accounting Standards 1.2 - 2011-2012.
PWGSC operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by PWGSC is deposited to the CRF and all cash disbursements made by PWGSC are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between departments of the federal government.
These are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the Department is entitled to draw from the CRF, without further authorities, in order to discharge its liabilities.
Revenues are presented on an accrual basis:
Expenses are recorded on the accrual basis of accounting:
Accounts receivable and advances are stated at the lower of cost and net recoverable value; a valuation allowance is recorded for receivables where recovery is considered uncertain.
Lease inducements represent incentives received by PWGSC to enter into a lease. Lease inducements include incentives such as: free rent, cash received to be applied to rent, lump sum cash, leasehold improvements and moving costs paid by the lessor. Lease inducements are accounted for as follows:
Contingent liabilities are potential liabilities which may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense recorded. If the likelihood is not determinable or an amount cannot be reasonably estimated, the contingency is disclosed in the notes to the consolidated financial statements.
Environmental liabilities reflect the estimated costs related to the management and remediation of environmentally contaminated sites. Based on management's best estimates, a liability is accrued and an expense recorded when the contamination occurs or when the Department becomes aware of the contamination and is obligated, or is likely to be obligated to incur such costs. If the likelihood of the Department's obligation to incur these costs is not determinable, or if an amount cannot be reasonably estimated, the costs are disclosed as contingent liabilities in the notes to the consolidated financial statements.
Tangible capital assets are recorded at their acquisition cost, and the following is the capitalization threshold for tangible capital assets:
The department does not capitalize intangibles and non-operational heritage assets such as: works of art and historical treasures that have cultural, aesthetic or historical value; immovable assets located on Indian Reserves; or museum collections.
Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of each asset as follows:
Asset Class | Amortization period |
---|---|
Buildings | 25 years |
Works and infrastructure | 40 years |
Machinery and equipment | 3 to 15 years |
Informatics hardware and software | 3 to 10 years |
Vehicles | 6 to 20 years |
Leasehold improvements | Lesser of the remaining term of the lease or useful life of the improvement |
Leased tangible capital assets | In accordance with asset class if ownership is likely to transfer to PWGSC; otherwise, over the lease term |
Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.
The preparation of these consolidated financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the consolidated financial statements. At the time of preparation of these consolidated statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the allowance for doubful accounts, contingent liabilities, environmental liabilities, accounts receivable held on behalf of Government, the liability for employee severance benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and as adjustments become necessary, they are recorded in the consolidated financial statements in the year they become known.
The Seized Property Working Capital Account was established pursuant to section 12 of the Seized Property Management Act . Expenses incurred, and advances made, to maintain and manage any seized or restrained property and other properties subject to a management order or forfeited to Her Majesty, are charged to this account. The Seized Property Working Capital Account is credited when expenses and advances to third parties are repaid or recovered and when revenues from these properties or proceeds of their disposal are received and credited with seized cash upon forfeiture.
The total amount authorized to be outstanding at any time is $50,000,000.
Any shortfall between the proceeds from the disposition of any property forfeited to Her Majesty and the amounts that were charged to this account and that are still outstanding, is charged to a Seized Property Proceeds Account and credited to this account.
PWGSC receives most of its funding through annual parliamentary authorities. Items recognized in the Consolidated Statement of Operations and Departmental Net Financial Position and the Consolidated Statement of Financial Position in one year may be funded through parliamentary authorities in prior, current or future years. Accordingly, PWGSC has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:
(in thousands of dollars) | 2012 | 2011 Restated (Note 17) |
---|---|---|
Net cost of operations before government funding and transfers | 2,529,237 | 2,556,259 |
Adjustments for items affecting net cost of operations but not affecting authorities: | ||
Amortization of tangible capital assets (Note 11) | (472,262) | (456,982) |
Reclassification of assets under construction | (84,060) | (45,974) |
Services provided without charge by other government departments (Note 14) | (66,568) | (67,118) |
Increase in lease inducements | (2,397) | (6,197) |
Decrease (increase) in vacation pay and compensatory leave | 3,196 | 360 |
Decrease (increase) in employee future benefits (Note 7) | 93,367 | (19,658) |
Refunds / Adjustments to previous years' expenses | 17,417 | 9,894 |
Decrease (increase) in contingent and environmental liabilities | 640 | 30,480 |
Other | (80,684) | 17,045 |
(591,351) | (538,150) | |
Adjustments for items not affecting net cost of operations but affecting auhorities: | ||
Acquisitions of tangible capital assets (Note 11) | 641,321 | 827,446 |
Acquisitions of assets under construction for capital leases (Note 11) | 43,317 | 49,442 |
Payments on lease obligations for tangible capital assets | 156,213 | 169,088 |
Other | 5,122 | 6,107 |
845,973 | 1,052,083 | |
Current year authorities used | 2,783,859 | 3,070,192 |
(in thousands of dollars) | 2012 | 2011 |
---|---|---|
Vote 1 – Operating expenditures | 2,266,031 | 2,501,985 |
Vote 1 – Grants & Contributions | 5,210 | 4,900 |
Vote 5 – Capital expenditures | 509,319 | 689,430 |
Statutory items: | ||
Revolving Funds | 372,112 | 572,501 |
Other | 116,684 | 114,960 |
Authorities provided | 3,269,356 | 3,883,776 |
Less: | ||
Authorities available for future years | (365,000) | (587,837) |
Lapsed authorities | (110,847) | (215,372) |
Current year budgetary authorities used | 2,793,509 | 3,080,567 |
Seized Property Management Act | (9,650) | (10,374) |
Current year authorities used | 2,783,859 | 3,070,193 |
The following table presents details of the Department's accounts receivable and advances:
(in thousands of dollars) | 2012 | 2011 |
---|---|---|
Accounts payable | 384,367 | 480,814 |
Accrued liabilities | 191,944 | 224,747 |
Accrued salaries and wages | 22,138 | 21,355 |
Contractors' holdbacks and other payables | 47,353 | 48,483 |
Accounts payable to other government departments and agencies | 46,620 | 54,010 |
Public Private Partnership accrued liabilities | 78,284 | 30,240 |
Total | 770,706 | 859,649 |
The following table presents details of other liabilities:
(in thousands of dollars) | 2011 | Receipts and credits | Payments and charges | 2012 |
---|---|---|---|---|
Seized property - cash | 70,459 | 36,359 | (28,461) | 78,357 |
Deposits on disposals | 830 | 8,102 | (7,863) | 1,069 |
Contractors' security | 4,127 | 5,259 | (4,516) | 4,870 |
deposits Francophone summits | 12 | 62 | (54) | 20 |
Credit card - special project fund | 925 | - | - | 925 |
Total | 76,353 | 49,782 | (40,894) | 85,241 |
This account was established pursuant to the Seized Property Management Act, to record seized cash. These funds will be deposited to the Consolidated Revenue Fund and credited to the account until returned to the owner or forfeited.
This account was established in accordance with the terms and conditions of the Real Property Disposition Revolving Fund to record receipts on disposals of properties.
This account was established to record contractors' securities that are required for the satisfactory performance of work in accordance with the Government Contracts Regulations.
This account was established to record funding granted since 1994 by the Agence intergouvernementale de la Francophonie (Paris), which changed its name in 2006 to the Organisation internationale de la Francophonie, for projects involving the development of French and partner languages in order to express scientific and technical modernity.
This account was established to record funds received from American Express (AMEX) to improve the Travel Card Program.
PWGSC has entered into capital lease agreements with a cost of $2,526,604,466 and accumulated amortization of $1,158,486,769 as at March 31, 2012 ($2,387,112,915 and $1,035,526,150 respectively as at March 31, 2011) (Note 11). The obligations for upcoming years consist of the following:
(in thousands of dollars) | Total future minimum lease payments | Weighted average imputed interest rate 5.7% (5.8% in 2011) |
2012 | 2011 |
---|---|---|---|---|
Land | 11,174 | 3,444 | 7,730 | 8,332 |
Buildings | 3,341,653 | 1,072,243 | 2,269,410 | 2,270,407 |
Information technology equipment | - | - | - | 334 |
Total | 3,352,827 | 1,075,687 | 2,277,140 | 2,279,073 |
The following table presents the future minimum lease payments:
(in thousands of dollars) | 2013 | 2014 | 2015 | 2016 | 2017 and thereafter |
---|---|---|---|---|---|
Land | 1,382 | 1,382 | 1,382 | 1,382 | 5,646 |
Buildings | 278,843 | 305,640 | 235,047 | 223,421 | 2,298,702 |
Information technology equipment | – | – | – | – | – |
Total | 280,225 | 307,022 | 236,429 | 224,803 | 2,304,348 |
PWGSC employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Quebec Pension Plan benefits and they are indexed to inflation.
Both the employees and the department contribute to the cost of the Plan. The 2011-2012 expense amounts to $121,201,756 ($123,313,793 in 2011), which represents approximately 1.8 times (1.9 times in 2011) the contributions by employees.
PWGSC's responsibility with regard to the Plan is limited to its contributions. Actuarial deficiencies are recognized in the consolidated financial statements of the Government of Canada, as the Plan's sponsor.
The department provides severance benefits to its employees based on eligibility, years of service and salary at termination of employment. These severance benefits are not pre-funded. Benefits will be paid from future authorities and revolving funds.
Commencing in 2012, as part of collective agreement negotiations with certain employee groups, and changes to conditions of employment for executives and certain non-represented employees, the accumulation of severance benefits under the employee severance pay program ceased for these employees. Employees subject to these changes have been given the option to be immediately paid the full or partial value of benefits earned to date or to collect the full or remaining value of benefits on termination from the public service. These changes have been reflected in the calculation of the outstanding severance benefit obligation.
Information about the severance benefits, measured as at March 31 is as follows:
(in thousands of dollars) | 2012 | 2011 |
---|---|---|
Accrued benefit obligation, beginning of year | 232,701 | 213,043 |
Transferred to Shared Services Canada, effective August 4, 2011 (Note 15) | (22,514) | - |
Expense for the year | 17,788 | 44,086 |
Benefits paid during the year | (88,641) | (24,428) |
Accrued benefit obligation, end of year | 139,334 | 232,701 |
Contingent liabilities arise in the normal course of operations and their ultimate disposition is unknown. They are grouped into two categories as follows:
Claims have been made against PWGSC in the normal course of operations. These claims include items with pleading amounts and others for which no amount is specified. While the total amount claimed in these actions is significant, their outcomes are not determinable. The department has recorded an allowance amounting to $55,138,210 ($21,225,000 in 2011) for claims and litigations where it is likely that there will be a future payment and a reasonable estimate of the loss can be made. Claims and litigations for which the outcome is not determinable and a reasonable estimate can be made by management amount to approximately $8,874,157 (no amount in 2011) at March 31, 2012.
Liabilities are accrued to record the estimated costs related to the management and remediation of contaminated sites where PWGSC is obligated or likely to be obligated to incur such costs. The department has identified approximately 143 sites (168 in 2011) where such action is possible and for which a liability of $281,612,052 ($316,165,045 in 2011) has been recorded in accrued liabilities. Of this amount, $128,478,851 ($173,575,932 in 2011) is related to environmental remediation activity for the Sydney Tar Ponds and Coke Ovens remediation project. PWGSC has estimated additional clean-up costs of $45,064,643 ($45,215,524 in 2011) that are not accrued, as these are not considered likely to be incurred at this time. PWGSC's ongoing efforts to assess contaminated sites may result in additional environmental liabilities related to newly identified sites, or changes in the assessments or intended use of existing sites. These liabilities will be accrued by PWGSC in the year in which they become likely and are reasonably estimable.
The following table presents details of the Department's accounts receivable and advances:
(in thousands of dollars) | 2012 | 2011 |
---|---|---|
Accounts receivable from other government departments and agencies | 653,717 | 390,605 |
Accounts receivable from external parties | 53,785 | 69,286 |
Advances | 139 | 247 |
707,641 | 460,138 | |
Less: Allowance for doubtful accounts on external receivables | (3,502) | (3,139) |
Gross accounts receivable | 704,139 | 456,999 |
Accounts receivable held on behalf of Government | (23,790) | (17,305) |
Net accounts receivable | 680,349 | 439,694 |
The following table presents details of the inventory:
(in thousands of dollars) | 2012 | 2011 |
---|---|---|
Inventory held for resale | 1,318 | 1,374 |
Work in Progress | 2,652 | 3,541 |
Total | 3,970 | 4,915 |
Inventory held for resale consists of physical items that will be sold in the future in the ordinary course of business to parties outside of the government reporting entity. Inventory held for re-sale is measured at the lower of cost and net realizable value.
Work in process includes direct costs, and recovered costs incurred for sales or transfers of properties not yet finalized at the fiscal year end.
(in thousands of dollars) | Cost | ||||
---|---|---|---|---|---|
Opening balance | Acquisitions | Adjustments 1 | Disposals and write-offs | Closing balance | |
Tangible capital assets | |||||
Land | 252,799 | - | 6,466 | (3,045) | 256,220 |
Buildings | 3,880,095 | - | 111,196 | (5,593) | 3,985,698 |
Works and infrastructure | 836,787 | - | 126,601 | - | 963,388 |
Machinery and equipment | 9,258 | 505 | 1,222 | (54) | 10,931 |
Informatics hardware and software | 302,580 | 1,018 | (58,296) | (870) | 244,432 |
Vehicles | 11,678 | 759 | (35) | (1,242) | 11,160 |
Leasehold improvements | 688,417 | - | 92,051 | (142) | 780,326 |
5,981,614 | 2,282 | 279,205 | (10,946) | 6,252,155 | |
Assets under construction | |||||
Buildings | 729,333 | 386,360 | (152,322) | - | 963,371 |
Works and infrastructure | 240,082 | 41,792 | (118,207) | - | 163,667 |
Informatics hardware and software | 174,855 | 58,704 | (137,347) | - | 96,212 |
Leasehold improvements | 351,873 | 104,140 | (163,487) | - | 292,526 |
1,496,143 | 590,996 | (571,363) | - | 1,515,776 | |
Public Private Partnership | |||||
Assets under construction 2 | 71,046 | 96,087 | - | - | 167,133 |
71,046 | 96,087 | - | - | 167,133 | |
Leased tangible capital assets | |||||
Land | 31,242 | - | - | - | 31,242 |
Buildings | 2,221,331 | 154,650 | (2) | (43,864) | 2,332,115 |
Informatics equipment | 2,605 | - | (2,605) | - | - |
Assets under construction | 131,935 | 43,317 | (12,005) | - | 163,247 |
2,387,113 | 197,967 | (14,612) | (43,864) | 2,526,604 | |
Total | 9,935,916 | 887,332 | (306,770) | (54,810) | 10,461,668 |
(in thousands of dollars) | Accumulated amortization | Net Book Value | |||||
---|---|---|---|---|---|---|---|
Opening balance | Amortization | Adjustments | Disposals and Write-Offs | Closing balance | 2012 | 2011 | |
Tangible capital assets | |||||||
Land | 256,220 | 252,799 | |||||
Buildings | 2,664,933 | 177,765 | 3,174 | (5,275) | 2,840,597 | 1,145,101 | 1,215,162 |
Works and infrastructure | 380,239 | 32,399 | - | - | 412,638 | 550,750 | 456,548 |
Machinery and equipment | 5,435 | 799 | (722) | (44) | 5,468 | 5,463 | 3,823 |
Informatics hardware and software | 256,948 | 25,073 | (133,663) | (868) | 147,490 | 96,942 | 45,632 |
Vehicles | 7,180 | 996 | - | (1,174) | 7,002 | 4,158 | 4,498 |
Leasehold improvements | 342,507 | 65,154 | 3,114 | (52) | 410,723 | 369,603 | 345,910 |
3,657,242 | 302,186 | (128,097) | (7,413) | 3,823,918 | 2,428,237 | 2,324,372 | |
Assets under construction | |||||||
Buildings | 963,371 | 729,333 | |||||
Works and infrastructure | 163,667 | 240,082 | |||||
Informatics hardware and software | 96,212 | 174,855 | |||||
Leasehold improvements | 292,526 | 351,873 | |||||
1,515,776 | 1,496,143 | ||||||
Public Private Partnership | |||||||
Assets under construction | 167,133 | 71,046 | |||||
167,133 | 71,046 | ||||||
Leased tangible capital assets | |||||||
Land | 31,242 | 31,242 | |||||
Buildings | 1,033,182 | 169,902 | (854) | (43,744) | 1,158,486 | 1,173,629 | 1,188,149 |
Informatics equipment | 2,345 | 174 | (2,519) | - | - | - | 260 |
Assets under construction | - | - | - | - | - | 163,247 | 131,935 |
1,035,527 | 170,076 | (3,373) | (43,744) | 1,158,486 | 1,368,118 | 1,351,586 | |
Total | 4,692,769 | 472,262 | (131,470) | (51,157) | 4,982,404 | 5,479,264 | 5,243,147 |
A portion of PWGSC's net financial position is restricted and earmarked for specified purposes. Transactions related to the Seized Property Proceeds Account are recorded in special categories of revenues, and payments and expenses are charged against such revenues.
The Seized Property Proceeds Account was established pursuant to section 13 of the Seized Property Management Act. The net proceeds received from the disposition of seized and forfeited properties to Her Majesty or fines imposed and also funds received from the governments of foreign states pursuant to agreements for the purpose of the Act are to be earmarked for specified purposes. Under the Act, expenses to be charged against the revenues include: operating expenses incurred in carrying out the purpose of the Act, amounts paid as a result of claims and repayments of advances from the Minister of Finance, interest on the drawdown from the Seized Property Working Capital Account and distribution of the proceeds to the relevant jurisdictions and the Consolidated Revenue Fund.
The balance of the account at the end of the year is included in the Consolidated Statement of Operations and Departmental Net Financial Position. Activity in the account is as follows:
(in thousands of dollars) | 2012 | 2011 Restated (Note 17) |
---|---|---|
Seized Property Proceeds Account - Restricted | ||
Balance - Beginning of year - Restricted | 35,005 | 59,980 |
Revenues | 28,685 | 28,675 |
Expenses | (30,919) | (53,650) |
(2,234) | (24,975) | |
Balance - End of year - Restricted | 32,771 | 35,005 |
Unrestricted | 2,562,656 | 2,291,954 |
Departmental net financial position - End of year | 2,595,427 | 2,326,959 |
The nature of PWGSC’s activities can result in some large multi-year contracts and obligations whereby the department will be obligated to make future payments when the services/goods are received.
Significant contractual obligations ($10 million or more) that can be reasonably estimated are summarized as follows:
(in thousands of dollars) | 2013 | 2014 | 2015 | 2016 | 2017 and thereafter | Total |
---|---|---|---|---|---|---|
Capital assets | 343,737 | 306,788 | 249,844 | 15,273 | 153,395 | 1,069,037 |
Capital assets - Future Capital Leases | 16,177 | 29,005 | 41,949 | 51,967 | 1,196,535 | 1,335,633 |
Operating leases | 199,275 | 206,647 | 185,532 | 180,117 | 610,477 | 1,382,048 |
Purchases | 833,972 | 855,388 | 180,062 | 154,192 | 2,457,161 | 4,480,775 |
Purchases - Future Capital Leases | 2,857 | 21,344 | 23,413 | 23,413 | 514,307 | 585,334 |
Total | 1,396,018 | 1,419,172 | 680,800 | 424,962 | 4,931,875 | 8,852,827 |
PWGSC is related as a result of common ownership to all government departments, agencies, and Crown Corporations. PWGSC enters into transactions with these entities in the normal course of business and on normal trade terms. During the year, the Department received and provided common services which were obtained without charge from other government departments as disclosed below.
During the year, the Department received services without charge from certain common service organizations, related to legal services, the employer’s contribution to the health and dental insurance plans and workers' compensation coverage. These services provided without charge have been recorded in PWGSC's Consolidated Statement of Operations and Departmental Net Financial Position as follows:
(in thousands of dollars) | 2012 | 2011 |
---|---|---|
Employer's contribution to the health and dental insurance plans (excluding revolving funds) paid by Treasury Board | 57,319 | 57,977 |
Legal services provided by Justice Canada | 7,034 | 6,750 |
Workers' compensation coverage provided by Human Resources and Social Development Canada | 2,215 | 2,391 |
Total | 66,568 | 67,118 |
The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the audit services provided by the Office of the Auditor General are not included in PWGSC's Consolidated Statement of Operations and Departmental Net Financial Position.
As a federal common service provider, PWGSC provides accommodation without charge to other government departments. Throughout the fiscal year, PWGSC provided accommodation without charge to other government departments for a fair value amounting to $1,558,891,630 ($1,503,670,882 in 2011). These accommodation services are not recognized as revenues in the Consolidated Statement of Operations and Departmental Net Financial Position.
(in thousands of dollars) | 2012 | 2011 |
---|---|---|
Accounts receivable - other government departments and agencies | 653,717 | 390,605 |
Accounts payable - other government departments and agencies | 46,620 | 54,010 |
Consolidated expenses - other government departments and agencies | 127,142 | 82,395 |
Consolidated revenues - other government departments and agencies | 2,429,962 | 2,809,217 |
Expenses and revenues disclosed in (c) exclude common services provided without charge, which are already disclosed in (a).
During the year, PWGSC transferred tangible capital assets to other federal government departments or agencies. The transfers were measured at their net book values.
(in thousands of dollars) | 2012 | 2011 |
---|---|---|
Agriculture and Agri Food Canada | - | (10,284) |
Canadian Food Inspection Agency | - | (6,203) |
Health Canada | 3,088 | - |
House of Commons | (1,682) | - |
Library of Parliament | - | (972) |
Transport Canada | 1,339 | - |
Total | 2,745 | (17,459) |
Effective August 4, 2011, PWGSC transferred responsibility for the Information Technology Infrastructure Services (ITIS) program to Shared Services Canada, pursuant to an Order-in-Council (PC Number: 2011-0877), including stewardship responsibility for the assets and liabilities related to the program. Accordingly, PWGSC transferred the following assets and liabilities related to the ITIS program to Shared Services Canada effective August 4, 2011:
(in thousands of dollars) | 2011 |
---|---|
Assets | |
Prepaid expenses | 29 |
Tangible capital assets | 34,766 |
Total assets transferred | 34,795 |
Liabilities | |
Vacation pay and compensatory leave | 5,266 |
Lease obligations for tangible capital assets | 135 |
Employee future benefits | 22,514 |
Total liabilities transferred | 27,915 |
Adjustment to the departmental net financial position | 6,880 |
The revenues and expenses related to the ITIS 2011-2012 activities for the period ending August 3, 2011 are amounted to $106,603,534 and $116,294,690, respectively. In addition, the 2011 comparative figures have been reclassified on the Consolidated Statement of Operations and Departmental Net Financial Position to present the revenues and expenses of the transferred operations.
During the transition period, the Department continued to administer the transferred activities on behalf of Shared Services Canada. The administered revenues and expenses amounted to $286,628,218 and to $350,887,611, respectively, for the fiscal year. These revenues and expenses are not recorded in these financial statements.
On June 20, 2011, as a result of the Strategic Review Process, the department announced that the Consulting and Audit Canada Revolving Fund would be winding up by March 31, 2012. The organization ceased its operations in fiscal year 2011-2012 and no longer exists as of April 1, 2012.
The revenues and expenses related to the 2011-2012 activities of the above mentioned revolving fund are amounted to $9,667,975 and $6,750,554, respectively. In addition, the 2011 comparative figures have been reclassified on the Consolidated Statement of Operations and Departmental Net Financial Position to present revenues amounted to $30,591,691 and expenses amounted to $32,645,706 of the ceased operations.
Presentation by segment is based on the Department's program activity architecture. The presentation by segment is based on the same accounting policies as described in the Summary of Significant Accounting Policies in Note 2.
The following table presents the expenses incurred and revenues generated for the main program activities, by major object of expense and by major type of revenue. The segment results for the period are as follows:
(in thousands of dollars) | Accommodation and Real Property Assets | Internal Services | Acquisitions | Linguistic Management and Services | Specialized Programs and Services | Receiver General for Canada | Federal Pay and Pension Administration | Procurement Ombudsman | 2012 | 2011 Restated (Note 17) |
---|---|---|---|---|---|---|---|---|---|---|
Expenses | ||||||||||
Transfer payments | ||||||||||
Payments in lieu of taxes to municipalities and other taxing authorities on behalf of other departments | 509,138 | - | - | - | - | - | - | - | 509,138 | 492,432 |
Recovery of Payments in lieu of taxes to other departments | (509,028) | - | - | - | - | - | - | - | (509,028) | (492,445) |
Other grants and contributions | - | - | - | 5,053 | - | - | - | - | 5,053 | 4,214 |
110 | - | - | 5,053 | - | - | - | - | 5,163 | 4,214 | |
Operating expenses | ||||||||||
Salaries and employee benefits | 358,139 | 306,336 | 184,657 | 148,740 | 45,902 | 34,022 | 76,831 | 3,102 | 1,157,729 | 1,174,988 |
Repairs and maintenance | 771,022 | 3,102 | 331 | (698) | 9,167 | 1,002 | (642) | - | 787,917 | 977,818 |
Professional and special services | 494,734 | 179,587 | 29,940 | 39,523 | 11,411 | 5,119 | 17,765 | 495 | 778,574 | 857,77 |
Rentals | 918,340 | 1,921 | 1,378 | (264) | (1,634) | 199 | 233 | 11 | 920,174 | 921,713 |
Amortization of tangible capital assets | 445,480 | 2,675 | 19 | 1,957 | 33 | 868 | 16,204 | - | 467,236 | 441,791 |
Transportation and communications | 15,874 | 5,039 | 14,131 | 2,176 | 2,004 | 48,191 | 3,230 | 21 | 90,666 | 92,173 |
Utilities, material and supplies | 104,486 | 2,688 | 92,308 | 520 | 670 | 5,950 | 687 | 51 | 207,360 | 176,711 |
Payments in lieu of taxes to municipalities | 169,167 | - | - | - | - | - | - | - | 169,167 | 164,319 |
Interest on capital lease payments | 132,628 | - | - | - | - | - | - | - | 132,628 | 138,124 |
Reclassification of assets under construction | 72,349 | - | - | - | - | (43) | 11,754 | - | 84,060 | 45,974 |
Land, buildings and works 3 | 276,349 | - | - | - | - | - | - | - | 45,974 | 159,424 |
Contingent and environmental liabilities | (34,140) | 33,500 | - | - | - | - | - | - | (640) | (30,480) |
Machinery and equipment 3 | 41,320 | 6,174 | 2,130 | 1,659 | 828 | 566 | 1,485 | 1 | 54,163 | 48,007 |
Interest and banking fees | 241 | 10 | 85 | 3 | 6 | 47,266 | - | - | 47,611 | 46,643 |
Other expenses | 3,979 | 1,173 | 690 | 124 | 4,490 | 19 | 99 | 1 | 10,575 | 55,444 |
Information | 1,265 | 511 | 163 | 100 | 7,374 | 120 | 195 | 30 | 9,758 | 13,440 |
Expenses from Seized Property Proceeds Account (Note 12) | - | - | 30,919 | - | - | - | - | - | 30,919 | 53,650 |
Refunds / Adjustments to previous years' expenses | (9,596) | (7,143) | (2,560) | (39) | (6) | (39) | (32) | - | (19,415) | (11,951) |
Recoveries of expenditures between programs or departments | 19,940 | (19,672) | 725 | 4,547 | (3,465) | (300) | 1,189 | - | 2,964 | (83,935) |
Expenses incurred on behalf of Government | - | - | - | - | (30,919) | - | - | - | (30,919) | (53,650) |
Total Expenses | 3,781,687 | 520,534 | 354,916 | 203,401 | 45,861 | 142,940 | 128,988 | 3,712 | 5,182,039 | 5,192,177 |
Revenues | ||||||||||
Sales of goods and information products | 1,276,544 | - | 611 | 14 | 5,198 | - | - | - | 1,282,367 | 1,489,126 |
Rentals | 862,674 | 803 | - | - | - | - | - | - | 863,477 | 806,169 |
Services of a non-regulatory nature | 19,501 | 10,669 | 167,771 | 144,746 | 38,437 | (408) | - | - | 380,716 | 347,612 |
Services of a regulatory nature | 7,652 | 347,612 | - | - | (1,665) | 37,515 | 105,050 | - | 149,897 | 149,650 |
Other revenues | 121 | 1,648 | 23,038 | 1 | 4,281 | 247 | 18,090 | - | 47,426 | 66,525 |
Revenues from Seized Property Proceeds Account (Note 12) | - | - | 28,685 | - | - | - | - | - | 28,685 | 28,675 |
Revenues earned on behalf of Government | 497 | (13,353) | (14,014) | 358 | (47,308) | (1,052) | (18,121) | - | (92,993) | (109,353) |
Total revenues | 2,166,989 | 1,112 | 206,091 | 145,119 | (1,057) | 36,302 | 105,019 | - | 2,659,575 | 2,778,404 |
Net cost from continuing operations | 1,614,698 | 519,422 | 148,825 | 58,282 | 46,918 | 106,638 | 23,969 | 3,712 | 2,522,464 | 2,413,773 |
Services of a non-regulatory nature are mainly comprised of special accommodation and real property services, real property project management services, information technology and telecommunication services, translation services, professional services for consulting and audit services as well as traffic management.
Services of a regulatory nature are mainly comprised of cost recovery for services provided to administer the Public Service Superannuation Act (PSSA) and for payment services for Receiver General functions.
During 2011-2012, amendments were made to Treasury Board Accounting Standard 1.2 Departmental and Agency Financial Statements to improve financial reporting by government departments and agencies. The amendments are effective for financial reporting of fiscal years ending March 31, 2012, and later. The significant changes to the Department’s financial statements are described below. These changes have been applied retroactively, and comparative information for 2010-2011 has been restated.
Net debt (calculated as liabilities less financial assets) is now presented in the Consolidated Statement of Financial Position. Accompanying this change, the Department now presents a Consolidated Statement of Change in Net Debt and no longer presents a Consolidated Statement of Equity.
Revenue and related accounts receivable are now presented net of non-respendable amounts in the Consolidated Statement of Operations and Departmental Net Financial Position and Consolidated Statement of Financial Position. The effect of this change is to increase the net cost of operations before government funding and transfers by $92,993,140 for 2012 ($109,353,248 for 2011) and decrease total financial assets by $22,508,452 for 2012 ($25,673,607 for 2011).
Government funding and transfers, as well as the credit related to services provided without charge by other government departments, are now recognized in the Statement of Operations and Departmental Net Financial Position below “Net cost of operations before government funding and transfers.” These transactions have been reclassified in this table and presented under the Consolidated Statement of Operations and Departmental Net Financial Position as they were previously under the Consolidated Statement of Equity of Canada. The effect of this change is to decrease the net cost of operations before government funding and transfers by $5,124,664,120 for 2012 ($4,883,219,275 for 2011).
In the publication process of the 2010-11 Consolidated Financial Statements, a number have been erroneously reported twice in the tangible capital assets balance of the department. Additional measures have been implemented in the production and publication process to mitigate the recurrent risks of similar situations in the future.
This situation has been accounted for retroactively in the present statements, with the following restatement and impact on 2010-11 comparative figures:
(in thousands of dollars) | As previously stated | Effect of changes | Restated | |
---|---|---|---|---|
17.A | 17.B | |||
Consolidated Statement of Financial Position | ||||
Financial assets | ||||
Assets held on behalf of Government | - | (25,674) | - | (25,674) |
Non-financial assets | ||||
Tangible capital assets (Note 11) | 5,272,803 | - | (29,656) | 5,243,147 |
Departmental net financial position | 2,382,289 | (25,674) | (29,656) | 2,326,959 |
Consolidated Statement of Operations and Departmental Net Financial Position | ||||
Revenues | 2,887,757 | (109,353) | - | 2,778,404 |
Expenses | 5,245,827 | (53,650) | - | 5,192,177 |
Government funding and transfers 4 | ||||
Net cash provided by Government of Canada | 2,959,765 | 48,771 | - | 3,008,536 |
Change in due from Consolidated Revenue Fund | 44,343 | - | - | 44,343 |
Services provided without charge by other goverment departments (Note 14) | 67,118 | - | - | 67,118 |
Other transactions with related parties (Note 14) | (17,459) | - | - | (17,459) |
Transfer of assets and liabilities from (to) other government departments (Note 15) | - | - | - | - |
Departmental net financial position ‐ Beginning of year | 1,810,336 | - | (29,656) | 1,780,680 |
Departmental net financial position ‐ End of year | 2,382,289 | - | (29,656) | 2,326,959 |
Note 11 Tangible capital assets | ||||
Assets under construction | ||||
Works and infrastructure | 269,738 | - | (29,656) | 240,082 |
Total | 5,272,803 | - | (29,656) | 5,243,147 |
Comparative figures have been reclassified to conform to the current year's presentation.