The instructions detailed below apply only to suppliers who are already pre-qualified against a method of supply (i.e. "existing suppliers") and now need to renew ("re-compete") or who would like to use an "ongoing opportunity to qualify" in order to add streams, categories and/or regions to their existing supply arrangement. All other suppliers (i.e. "new bidders") should use Supplier Easy Steps—for Data Collection Component.
All previously awarded data has been pre-populated in the "Supplier Response" template. Data deemed non-compliant can be re-entered and included in your next submission. Please ensure you review all data for accuracy. You will then have to click on the OK button to continue.
Steps on assigning Designated Contacts to work on this response template can be found within the original Supplier Easy Steps—for Data Collection Component.
The Grandfather Certification is addressed under the "Certifications" section below.
This selection only appears/applies to solicitations that include tiers, as determined by the method of supply. The tier that has been carried-over will be disabled; you may choose another if one is available.
The "Company Details" is a snapshot of the information that is on your Supplier Profile in the CPSS e-Portal. This information must be the same as your profile under Supplier Registration Information (SRI) as well as with the Canadian Industrial Security Directorate (CISD). Should any of this information be incorrect in CPSS, please note that a correction to this information cannot be performed while within the Data Collection Component during your bid response. When first logging into the CPSS ePortal, but before entering the solicitation dashboard the <Edit Supplier Profile> link is available for the purposes of editing supplier company information.
The information that is carried-over will be disabled, so it is not possible to remove a region/metropolitan area.
The information that is carried-over will be disabled. If new Regions/Metropolitan Areas are being added, regional contact information must be assigned to those Regions/Metropolitan Areas.
Important: A Regional Contact name that is selected for a region/metropolitan area determines the contact information that will appear in search results for our federal department clients. If no regional contact is selected for a specific region, search returns for that region will not display contact information. It remains the supplier’s responsibility to ensure that regional contacts have been selected for all regions across Canada to which they wish to offer their services.
The information that is carried-over will be disabled. If new Regions/Metropolitan Areas are being added, Local Offices information may be added to the new Metropolitan Areas.
If new Regions/Metropolitan Areas are added, Language Preferences may be added to the new Regions/Metropolitan Areas. After a successful evaluation and award, the option to change the language preferences will be available to you at any time via the Centralized Professional Services System (CPSS) ePortal.
Click the <Update> button.
Scroll to the bottom of the page and click the 'Return to Response Home Page' link.
The following criteria may or may not be required, depending on how the template has been set-up by the Method of Supply:
This selection only appears/applies to solicitations that include tiers. Information will be carried-over.
If tiers for the grouping of category references have been established by the Method of Supply within this template, the need to establish groups will occur at this point. If there are no tiers in the template, the two steps below may be skipped.
Click <Steam Information> to be taken to the "Stream and Category Selections" page, where you can select those streams that you wish to offer.
Streams that are compliant/carried-over will be disabled, but the option to view categories for the stream will be available (if applicable). For any streams that previously did not end up with a compliant evaluation status, the new carry-over status will either be "Please Select" or "Not Offered". Additional streams may be added, if desired. If no additional streams are being added, select “Not Offered”, or:
For any categories that previously did not end up with a compliant evaluation status, the new carry-over status will either be "Please Select" or "Not Offered". Additional categories may also be added, if desired:
Note: If no additional categories are being added, select “Not Offered” from their dropdowns.
The information that is carried-over will be disabled.
All compliant information will be carried over into your template and can be updates as needed.
All compliant information will be carried over into your template and can be updates as needed.
The following certifications may or may not be required, depending on how the template has been set-up by the Method of Supply:
If the solicitation includes a Standing Offer, the <Financial Rates for Standing Offer> link will be viewable on the Response Home Page. Rates will be needed for every category being offered across all Regions and Metropolitan Areas.
Note: This is required for each Region/Metropolitan Area indicated. If you want to copy rates from one Region/Metropolitan Area to another Region/Metropolitan Area, click on the <Copy Rates> link at the bottom of the page and follow the instructions, below
Carried-Over "awarded" steams/categories/levels will be disabled.
Note: additional Streams and Categories you have offered in this new period response will automatically default to YES, this happens as soon as you choose a category. If you do not wish to offer all level identified under the Solicitation for all Regions/Metropolitan area you will then have to click on the dropdown menu beside the level you do not wish to offer and change the Yes to a No once your changes are all done for that Region/Metropolitan Area you can apply to all of the Regions/Metropolitan Areas, by using the copy information link.
You should always confirm that the changes that you have made to all level have been copied by viewing the Region/Metropolitan Area you have copied to.
Note: Only the Main Contact can submit a response on behalf of a supplier.
To submit a Solicitation Response Template to PWGSC you must do the following:
Note: It is the responsibility of the supplier to ensure that all information is complete for each section.
Note: Clicking the <Save Response> button does not mean that you have submitted your bid; you must click on the "Submit Response" for your bid to be submitted.
If you need support with access or connectivity issues, please send an email to the CPSS inbox at SSPC.CPSS@tpsgc-pwgsc.gc.ca.