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Population Health Fund

Request For National Proposals
July 2004

Population Health Fund
National Management and Program Services Directorate
Public Health Agency of Canada

The Population Health Fund - National (PHFN) invites eligible organizations to submit proposals at this time.

Proposals must be national in scope, apply a population health approach, contribute to the PHF's goal and objectives; and address one of this solicitation's funding priorities.

Deadline: FRIDAY, SEPTEMBER 10TH, 2004

Rationale

For five years, the PHFN has been supporting action on and across the determinants of health in the following areas:

  • community-based model development;
  • knowledge development for program and policy; and
  • partnership and intersectoral development.

An evaluation of the PHFN and a strategic consultation with the Public Health Agency of Canada staff and stakeholders were conducted in the past year. They found that:

  • voluntary sector organizations have incorporated the population health approach into their practices;
  • most of these organizations have developed ongoing intersectoral partnerships; and
  • there is a need to support successful model development projects ("best practices") and more robust outcome evaluation.

These findings support the Public Health Agency of Canada's increased emphasis on sustainability and evidence-gathering practices.

The priorities in this solicitation respond to these findings, particularly the need to support best practices.

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Scope of the current solicitation

This solicitation is for projects that:

  • are a maximum of 36 months;
  • are national in scope;
  • address the determinants of health;
  • range from $20,000 to $100,000 annually; and
  • produce all documents for public distribution in both of Canada's official languages, and provide access to project activities in the official language of choice of members of the target population.

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Eligibility criteria

  1. Sponsoring organizations must be Canadian, voluntary not-for-profit or educational institutions.
  2. Projects must be national in scope. They must include the participation of the population being served and intersectoral partners from three (3) or more Public Health Agency of Canada regions1 for each of the following components: planning, implementation, evaluation and dissemination.
  3. Projects must be congruent with the PHF goal of increasing community capacity for action on or across the determinants of health.
  4. Projects must address one or more of the PHF objectives:
    • to develop, implement, evaluate and disseminate community-based models for applying the population health approach;
    • to increase the knowledge base for program and policy development on population health; and
    • to increase partnerships and develop intersectoral collaboration to address specific determinants of health, or combinations of determinants.
  5. Projects must address both PHF principles:
    • promoting participation; and
    • strengthening collaboration.
  6. Projects must address one of the 2004-2005 funding priorities.
1Atlantic Region, Quebec Region, Ontario and Nunavut Region, Manitoba and Saskatchewan Region, Alberta and Northwest Territories Region, British Columbia and Yukon Region.

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What is not eligible?

The following are not eligible for funding under this RFP:

  • pure research in any discipline;
  • profit-making activities;
  • provision of direct services for which other governments are responsible;
  • audiovisual productions outside the context of a more comprehensive proposal;
  • creation and/or maintenance of Web sites as a sole activity;
  • conferences, symposia, and workshops as stand-alone projects;
  • capital costs such as the purchase of land, buildings, or vehicles;
  • ongoing organizational support, or a percentage of overhead, or administrative fees; and
  • contingency allowances or other miscellaneous fees.

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How does the Official Languages Act affect national projects?

The Government of Canada is committed to:

  • enhancing the vitality of the English and French linguistic minority communities in Canada and supporting and assisting their development; and
  • fostering the full recognition and use of both English and French in Canadian society.

Official language communities include Francophones living outside the Province of Quebec and Anglophones within the Province of Quebec.

PHFN projects are required to produce all documents for public distribution (findings, resources, reports, announcements) in both of Canada's official languages, and provide access to project activities in the official language of choice of members of the target population.

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What's new in this Request For Proposals?

  1. Sustainability - Each proposal will require a sustainability plan.
  2. Priorities - Each proposal will address only one funding priority.
  3. Screening and Assessment - screening and assessment tools are included in this RFP as an aid in preparing your proposal (see links to "Screening Form" and "Assessment Form" in Annex A).
  4. Duration - Projects may be funded up to a maximum of 36 months.
  5. Results-based Management Accountability Framework (RMAF) - Treasury Board policy requires all funding programs, including the PHFN, to develop RMAFs. RMAFs are intended to strengthen accountability for spending, improve data collection and improve evidence-based decision making.
    The PHFN is in the process of developing its RMAF. Once completed, PHFN will notify all recipients of additional requirements related to the RMAF.
  6. Liability Insurance - All applicants must provide proof of liability coverage. Please see clause 26 of the Standard Contribution Agreement. (See Annex A)
  7. One-page project summary - Each proposal must include a one-page project summary (maximum 350 words) in the following format:
    1. organization mandate
    2. partners with whom the organization will work
    3. project objectives and activities
    4. relevance to chosen priority
    5. expected project results
    6. tools to measure achievement of objectives
    7. project deliverables
    8. dissemination of results
  8. Financial Management Guide - A new financial management guide is now available (see Annex A).
  9. Proof of not-for profit status - All applicants must provide proof of their organization's not-for-profit status.
  10. Letters of support - This is not as much a new requirement as a reminder. PHFN requires two types of letters of support: one from project partners; the other from interested organizations and/or individuals (see Annex B).
  11. PHF Section Office has moved - see our new address (as of January 2003) under "Submission Instructions".

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Which priorities have been identified for the current solicitation?

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What does the application need to include?

Proposals must include all of the headings listed below, in the order in which they appear. Incomplete proposals will be automatically screened out of the review process.

Please see the Population Health Fund Guide for Applicants (in pdf; available at www.phac-aspc.gc.ca/ph-sp/phdd/pdf/funding/health_fund.pdf) for definitions and guidance.

  1. Application form (see Appendix C of the Population Health Fund Guide for Applicants)
  2. An official letter from your organization
  3. A one-page project summary (maximum 350 words), using the new format (see "What's new in this RFP," #7)
  4. Identification of target population language group
  5. Proof of liability insurance
  6. Proof of not-for-profit status
  7. Letters of support (see Annex B)
  8. Detailed description of the project (maximum 15 pages)
    1. sponsoring organization
    2. background
    3. how specific determinants of health will be addressed
    4. project objectives and their link to one current funding priority
    5. Population Health Fund principles
    6. workplan and timetable
    7. evaluation plan
    8. dissemination plan (sharing your knowledge)
    9. sustainability plan
    10. detailed project budget

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Submission instructions

DEADLINE FOR SUBMISSION:

FRIDAY, SEPTEMBER 10TH, 2004

The Population Health Fund Section will not accept any applications that are sent electronically or by facsimile, or received after the deadline.

Please send the original and 5 copies by courier to the following address:

Population Health Fund Section
c/o Helena M. Garcia
Public Health Agency of Canada
Room 220A, West Wing
130 Colonnade Road
Ottawa, Ontario
K1A 0K9
Address Locator 6502A

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Will the PHFN acknowledge receipt of my application?

Yes. PHFN will acknowledge (by email) receipt of all applications. Be sure to include your e-mail address in the application form.

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What is the review process?

The review process has four stages.

  1. First stage (usually three weeks)
    All proposals will be screened for completeness and eligibility. Incomplete and ineligible applications will not be considered further, and these applicants will be notified in writing.
     
  2. Second stage (usually four weeks)
    Public Health Agency of Canada program consultants will determine whether the remaining proposals are relevant to the 2004-2005 funding priorities. Other federal government departments and agencies may review the proposals at this stage.
     
  3. Third stage (usually six to eight weeks)
    Proposals that are complete, eligible and relevant will be recommended for external review.
     
  4. Fourth stage (usually six to eight weeks)
    Proposals recommended for approval will be forwarded to the Minister of Health for a final decision. Applicants will be notified in writing once a final decision has been reached.
THE CROWN RESERVES THE RIGHT TO:
  • reject any or all proposals received in response to this RFP;
  • accept any proposal in whole or in part; and
  • cancel and/or re-issue this RFP at any time.

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Contacts

Questions about this RFP should be directed to:

Yvonne Côté
Program Consultant
Population Health Fund Section
Ottawa Ottawa
Tel. (613) 946-8830
Fax (613) 952-5310
E-mail: yvonne_cote@phac-aspc.gc.ca

Francine Papineau
Program Consultant
Population Health Fund Section
Ottawa Ottawa
Tel. (613) 954-6684
Fax (613) 952-5310
E-mail: francine_papineau@hc-sc.gc.ca

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ANNEX A: REFERENCE DOCUMENTS

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ANNEX B: LETTERS OF SUPPORT

Applicants must provided two types of letters of support:

  1. from partners; and
  2. from supporting organizations, groups, coalitions or individuals.

Letters from partners

Applicants must provide original letters from partners who have agreed to:

  • participate in the project;
  • provide funding; and/or
  • provide in-kind contributions.

Each letter must contain the following information:

  • name of partner
  • sector (i.e., health, social services, education)
  • how the partner will participate in the project
  • role in decision making
  • funding offered
  • the value of in-kind contributions offered

Letters from supporting organizations, groups, coalitions or individuals

Applicants must provide original letters from supporting organizations, groups, coalitions or individuals.

These letters must demonstrate an in-depth understanding of the following:

  • the applicant's organization;
  • the proposed project; and
  • the benefits of the proposed project.
Date Modified: 2007-02-07

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