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Chapter CP 15 - Guide to Citizenship CeremoniesJuly 1999 The Citizenship Judge and the Clerk of the Court The volunteer presiding officer Ceremony with Governor General or Lieutenant-Governor Ceremony with Prime Minister, Federal Cabinet Minister, Premier Guidelines for Members of Parliament - Citizenship Ceremonies Critical path for planning ceremonies Displaying flags, emblems, coats of arms Appendix 2 - Sample Program for a Special Citizenship Ceremony Appendix 3 - Bilingual Text for the Clerk of the Court
A citizenship ceremony is a unique part of Canadian life. It is a rare celebration of our citizenship and one of the few occasions when we reflect on the rights, responsibilities, and benefits of being a Canadian citizen. The Canadian citizenship ceremony is the formal welcome and recognition of new citizens from all Canadians. For a new citizen, the ceremony is the formal entry into the Canadian family and the acceptance of the rights and responsibilities of membership. Approximately 2,500 citizenship ceremonies are held in communities across Canada every year. The pride of new citizens as they complete the citizenship process moves all who attend or take part in a citizenship ceremony. The citizenship ceremony is legally and symbolically important. All applicants who attend a ceremony are being granted citizenship. An applicant only becomes a citizen after taking and signing the "Oath of Citizenship" and being presented with the certificate of citizenship. The citizenship ceremony is a significant milestone in the lives of "Canadians in waiting." It is a goal reached after transition, and sometimes hardship. It is always a cherished prize and a starting point in a promising future and a new way of life. The citizenship ceremony is also important for all the other people attending. It is a reminder of the values that Canadians share, of the diversity and welcome that play such an important role in our citizenship, and of the obligations it entails. This handbook sets out guidelines for citizenship ceremonies. The guidelines serve to preserve and maintain the formality of the citizenship ceremony while keeping it a relaxed and memorable event for recipients and others taking part.
Background Citizenship ceremonies are held either "on site," at a citizenship court/office, or "off site," at another place, such as a city hall, a school or community centre. Sometimes, a special guest is invited. The special guest may be the Governor General, the Lieutenant-Governor, an elected federal, provincial, territorial or municipal official, or a community leader. Regardless of location, or the presence of special guests, the ceremony follows the guidelines set in legislation and regulations, and follows a prescribed format. Legislation The Citizenship Act and the Citizenship Regulations are the authorities for administering the "Oath of Citizenship" and provide the legal guidelines for ceremonies. The Official Languages Act The citizenship process is subject to the 1988 Official Languages Act. In June 1991, CIC issued Guidelines on the Use of Official Languages in the Citizenship Courts. The Guidelines say:
On-site ceremonies It is usually more convenient to hold citizenship ceremonies in citizenship courtrooms/offices. The rooms have adequate sound systems, and symbols of Canadian citizenship on permanent display. Usually, support services for ceremonies are available. Ceremonies follow the same general format as described in the following pages. Off-site ceremonies Ceremonies can be held in public spaces such as city halls, provincial legislatures, community centres, churches halls, recreation areas attached to synagogues, mosques, or temples (but not churches, synagogues, mosques or temples themselves), schools, armouries, municipal halls or public parks. Ceremonies held off site follow the same general format as ceremonies at citizenship courts/offices. Special Ceremonies There may be a host organization for special ceremonies, such as a school or community group. A representative of the host may open the ceremony, introduce the platform party and welcome the citizenship judge or volunteer presiding officer. See Hosts and sponsors, page 14. Length of Ceremonies A typical citizenship ceremony lasts from 30 to 45 minutes, depending on the number of new citizens and guest speakers. Size, frequency Size and frequency depend on the size of the community. Remote communities may have only one ceremony a year, with as few as 10 new Canadians. In major centres, there may be several ceremonies at the citizenship court/office every week, with as many as 100 candidates at each. For a new citizen, the citizenship ceremony is the formal entry into the Canadian family and the acceptance of the rights and responsibilities of membership. In view of its symbolic importance, larger ceremonies are inappropriate. Standard ceremony scenario Citizenship ceremonies are conducted in both of Canada's official languages. Ceremonies follow a set format, which generally lasts 30 to 45 minutes. The ceremony should start at the time given in the "Notice to Appear." The preamble When the candidates, their guests, and other guests are in their seats, the clerk of the court gives the preamble or instructions about the ceremony. The clerk introduces himself or herself, the citizenship staff, and the citizenship judge or volunteer presiding officer. The clerk tells the candidates what will happen during the ceremony and what they are to do. The language should be clear and simple, gender-neutral, and be recited slowly. The preamble should include:
The clerk closes the preamble by saying that the ceremony is about to begin. Opening the ceremony The clerk signals the RCMP officer standing at the entrance of the room, who says:
The RCMP officer then leads the citizenship judge or volunteer presiding officer and special guests into the room and to the stage area. When the citizenship judge or volunteer presiding officer, the clerk, and special guests are in their places onstage, the RCMP officer moves to the far left of the stage (as seen by the audience). The judge or presiding officer and special guests sit down. The RCMP officer then says:
The RCMP officer remains standing at the far left of the stage area for the ceremony. If an RCMP officer is not available, the clerk of the court opens the ceremony. The clerk then says:
When the candidates and guests are sitting, the clerk says:
Citizenship judge or presiding officer speaks The citizenship judge or volunteer presiding officer welcomes candidates and guests to the ceremony. The welcome emphasizes the importance of active citizenship, the contribution each new citizen can make to Canadian society, and the rights and responsibilities of citizenship. He or she speaks for no longer than 10 minutes. Taking the Oath of Citizenship This is a solemn and significant part of the citizenship ceremony. Outline the procedure clearly to avoid misunderstanding. The clerk says:
When the candidates are standing, the clerk says:
The judge or presiding officer stands, faces the candidates, and says:
After the taking of the "Oath of Citizenship," the clerk of the court says:
Veuillez vous asseoir." Presentation of certificates The clerk of the court says to the candidates:
Presentation at large ceremonies At large ceremonies – those at which 100 or more candidates receive citizenship, more than one person may present the certificates. Clerk calls candidates forward The Clerk of the Court calls out the names of candidates and hands the candidates’ certificates to the citizenship judge or presiding officer. Family groups can be called to receive their certificates together. In large ceremonies, an entire row can be called to receive certificates at the same time. This is preferable to their coming to the front individually. Citizenship judge or presiding officer congratulates candidates The judge or presiding officer and special guests take their places for presentation of the certificates. The citizenship judge or presiding officer congratulates each candidate, shakes hands if that is appropriate, and puts the certificate in the candidate’s left hand. For all new citizens, including small children, a handshake is the appropriate greeting if such a gesture is culturally appropriate. For some new citizens a handshake — or any other physical contact between an unrelated man and a woman — is inappropriate. See Cultural considerations, page 31. Special guests congratulate candidates If special guests are participating in the presentation, new citizens shake each of their hands before returning to their seats. Minors under 14 may receive certificates Although the Citizenship Act does not require new citizens under the age of 14 to take the "Oath of Citizenship," they may attend the ceremony and receive certificates. After presenting all the certificates, the citizenship judge or volunteer presiding officer and special guests return to their places. Signing the "Oath of Citizenship Form" After new citizens receive their certificates, they go to the certificate table to sign the "Oath of Citizenship Form." The new citizens then return to their seats. After candidates repeat the "Oath of Citizenship" When all candidates have signed the form and are back in their seats, the clerk of the court says:
The clerk then sits. Once the certificates of citizenship have been presented, the judge or presiding officer congratulates the new citizens and calls out all their countries of origin. Countries of origin are available on CRS. Closing remarks The judge or presiding officer introduces special guests, who make their remarks. After special guests have spoken, the judge or presiding officer gives his or her concluding remarks. He or she then asks the new citizens and guests to join in singing "O Canada." The National Anthem The clerk of the court may say:
The platform party stands at attention for "O Canada." At the conclusion of our Anthem, the clerk says:
Ceremony ends The RCMP officer says:
The RCMP officer leads the citizenship judge or presiding officer and others in the platform party from the stage area and out of the room. Clerk's closing remarks The clerk of the court remains standing. When the platform party has left the room, he or she may again remind the new citizens to check the contents of their certificate packages, and to correct mistakes on the certificate as soon as possible. If there is a reception, the clerk adds:
Informal reception Community groups frequently host informal receptions following the ceremony. These gatherings give the new citizens the opportunity to mingle and meet the judge or presiding officer, special guests, and the clerk and citizenship staff.
The Citizenship Judge and the Clerk of the Court Citizenship Judge The citizenship judge is vested with the authority to conduct a Court of Canadian Citizenship. In this regard, the judge is responsible for carrying out the requirements of the Citizenship Act with respect to administering the "Oath of Citizenship" and for ensuring the implementation of the Official Languages policy in the citizenship ceremony. Clerk of the court The clerk of the court plans and organizes the ceremony and makes sure that it runs smoothly. Most important, the clerk sets the tone for the ceremony. He or she ensures that the ceremony is dignified and relaxed and that the new citizens are treated with respect. Dress code The dress for the citizenship judge is a black barrister’s robe with maroon facings, white barrister tabs, white wing-collar shirt and waist coat. The dress for staff and volunteers at all citizenship ceremonies is business dress. The clerk also wears a barrister’s robe, similar to an academic gown, for all ceremonies. Citizenship judges who are Order of Canada recipients should wear their applicable medal or badge so that it can be seen. Relevant Acts The Citizenship Act, the Canadian Multiculturalism Act, and the Official Languages Act, along with the Regulations under the Citizenship Act are relevant to citizenship ceremonies. Canadian Multiculturalism Act The Canadian Multiculturalism Act recognizes Canada’s cultural diversity, and states that all Canadians are free to maintain and share their cultural heritage, and to participate fully and equally in Canada’s national life. Comments and actions at a citizenship ceremony must respect Canada’s cultural diversity and promote a better understanding and appreciation thereof.
The volunteer presiding officer Background - Volunteer presiding officer In April 1994, the Minister of Citizenship and Immigration invited Companions, Officers and Members of the Order of Canada to volunteer for the ceremonial element of citizenship ceremonies. The participation of recipients of the Order of Canada shows the importance of active citizenship and strengthens ties to the community. The volunteer presiding officer’s role at a citizenship ceremony is ceremonial, on behalf of the Government of Canada. Volunteer presiding officers have no administrative or judicial responsibilities. Usually they officiate at ceremonies in their own communities. They are not paid. Citizenship and Immigration Canada reimburses volunteer presiding officers for approved out-of-pocket expenses (such as parking fees) directly associated with the ceremony. Inviting a volunteer presiding officer Local citizenship offices must contact the people who have volunteered to be presiding officers at citizenship ceremonies. The citizenship office should hold an orientation meeting for those who are willing to be presiding officers. See Suggested orientation for presiding officer, page 13. It is best to set a schedule with the volunteer presiding officers, so they know well in advance when they are to preside at a ceremony. The schedule should be available to all citizenship office staff involved in ceremonies. Ask the volunteer presiding officer to arrive at the site for the ceremony at least a half-hour before the scheduled start so you can review the program and his or her speaking notes. Tell him or her if there are special guests, and about introductions and special thanks to make during the ceremony. Local citizenship offices are responsible for answering questions about scheduling or planning for local ceremonies. Contact the Policy, Education and Promotion Unit if there are questions about the involvement of a volunteer presiding officer or about protocol. Dress Dress for the volunteer presiding officer for a citizenship ceremony is business dress. Citizenship officials provide him or her with a robe, similar to an academic gown, to wear during the ceremony. Order of Canada medal If the volunteer presiding officer is a recipient of the Order of Canada, he or she wears the appropriate medal so that it is visible. Reception If there is a reception following the citizenship ceremony, the volunteer presiding officer is invited and expected to attend if possible. Often, new citizens ask to have their photographs taken with the presiding officer. If the media attend a ceremony, they may wish to talk with him or her. Suggested orientation for presiding officer The following is a suggested agenda for an orientation program for volunteer presiding officers who wish to preside at citizenship ceremonies.
Host A host takes an active part in the preparation and presentation of the citizenship ceremony and/or a reception following the citizenship ceremony. Sponsor A sponsor usually does not take an active part in the ceremony or reception, but covers some or all of the costs of both or either. Sponsors usually meet costs indirectly (through the free use of a hall), rather than directly (through a cash donation). Department does not act as host or sponsor Generally, Citizenship and Immigration Canada does not act as host or sponsor for ceremonies or receptions after a citizenship ceremony. An appropriate community group or business may be a host or a sponsor. Multicultural associations representing more than a single ethnic group are encouraged to be hosts or sponsors for ceremonies, as their involvement promotes Canada’s multicultural reality. Guidelines for hosts, sponsors Some guidelines for hosts and sponsors:
Clerk works with host or sponsor The clerk of the court makes arrangements with hosts and sponsors, working with them before and after the ceremony. The clerk must ensure that hosts and sponsors understand the purpose of a citizenship ceremony, and follow guidelines set by the Citizenship Act, Citizenship Regulations, and departmental policy for ceremonies. Working with volunteers The following is based on "Volunteer Management," by John Fisher. "Volunteer Management" is No. 5 in the Handbooks for Voluntary Organizations series. Background Working with volunteers and organized community groups that offer to help with one or more citizenship ceremonies can be effective. Volunteers and volunteer groups usually bring great enthusiasm to their task. Volunteers are not free labour. They are equal to paid staff and should understand and be involved in decisions. They respond best when given a sense of responsibility, of belonging, of being needed, and of making a difference. Those who volunteer to help with citizenship ceremonies will need orientation so they understand the reasons, format and restrictions for citizenship ceremonies, and their role in citizenship ceremonies. Why use volunteers? Using volunteers can do much to enhance citizenship ceremonies and the citizenship process.
Orientation Orientation is a vital part of working with volunteers and volunteer groups, whether they are helping with one ceremony or several. Orientation should include the following:
Support for volunteers Volunteers are usually self-directed, motivated, and interested. They bring with them experience, knowledge and skills. Every effort should be made to put these assets to work in citizenship ceremonies. A volunteer has the right to be treated with the same respect as a paid employee. Host group responsibilities The following is a suggested list of responsibilities for groups acting as the host for citizenship ceremonies.
Scheduling a ceremony On-site ceremonies are usually held on a regular schedule. The schedule can be as infrequent as once-a-year in smaller centres, to two or three ceremonies every day in larger centres. Off-site ceremonies Scheduling difficulties may arise with ceremonies held off site or on special occasions, as the venues may be in out-of-the-way locations or held on weekends or statutory holidays such as Canada Day. Allow time for notification When scheduling an off-site or a special ceremony, allow enough time to notify candidates and special guests. Be sure, as well, that there is enough time to prepare staff and volunteers. Be sure about time If the ceremony is off site, be sure that the site is available long enough to set up the room for the ceremony, hold the ceremony, and return the room to its original state. Check buses, parking If the ceremony is being held on a statutory holiday (such as Canada Day), outside normal business hours, or on a weekend, be sure there is public transit and that parking lots are open. Cultural sensitivities Keep cultural sensitivities in mind. For instance, members of some religious groups may not wish to attend a ceremony or a reception on a holy day for their religion. Every Citizenship office should have a calendar available with all major religious holidays marked on it. See Cultural differences and sensitivities, page 31. Accessibility Always keep accessibility in mind for candidates for citizenship and their guests, the citizenship judge or volunteer presiding officer, and members of the platform party. People should be able to reach the stage area, the table for signing the Oath of Citizenship Form, and their seats with as little difficulty as possible. Washrooms should be accessible. Citizenship staff should help any person who requires assistance. The Department can arrange for the services of a sign language interpreter. Candidates may be accompanied by a guide dog, their own sign language interpreter, or other persons to help them during the ceremony. Ceremony organizers might consider seating people with special needs in the front row, and having the presenter take certificates to them. RCMP The RCMP has traditionally participated in citizenship ceremonies. The attendance of an officer in dress uniform serves as a symbol of important Canadian values as law, order and good government. The RCMP officer wears the familiar ceremonial scarlet uniform for the ceremony. The clerk of the court arranges with the local RCMP detachment for an officer to take part in the citizenship ceremony. If RCMP is unavailable If an active or retired RCMP officer is not available, members of other police forces or the Canadian Armed Forces should not be invited to participate in the ceremony. These police forces do not provide the same unique Canadian symbolism as does Canada’s national police force, the RCMP. In addition, some clients may feel intimidated by police presence outside of the RCMP. In the absence of the RCMP, the clerk of the ceremony starts the ceremony, ends the ceremony, and escorts the presiding officer and special guests into and out of the room. Notifying candidates Citizenship staff should send Form CIT 1-0200 "Notice to Appear to Take the Oath of Citizenship" to candidates who have met all the requirements for citizenship. Give seven days' notice The "Notice to Appear" should reach each candidate at least seven days before the ceremony. Give the date, time and place for the ceremony in the space provided on the Notice. Citizenship offices may wish to include their phone number on the "Notice to Appear." Information sheet Include an information sheet with the "Notice to Appear." See Sample Information Sheet, Appendix 1. The information sheet should tell the candidate:
List of candidates Citizenship staff should make a list of the candidates for citizenship to whom a "Notice to Appear" has been sent. The list should be alphabetical, by last name. Make at least three copies. One copy is used for checking off the names of the candidates as they arrive for the ceremony. If a candidate does not appear for the ceremony, remove the candidate’s certificate and certificate package and store them securely. The other copy is used to check off candidates’ names as they sign the "Oath of Citizenship Form" and receive certificate packages. The clerk may also want to keep a list of candidates’ countries of origin for the citizenship judge’s or volunteer presiding officer’s remarks to the candidates. If so, ensure that the list contains the correct names of the countries of origin. This information is available on CRS. Staff, volunteers Experience shows that at least three staff are needed for a large ceremony. The three are the clerk of the court, a staff member to check arriving candidates against the list of candidates to receive certificates, and a staff member to check that all candidates who receive certificates sign the "Oath of Citizenship Form" and receive certificate packages. If candidates are assigned seats, the staff member who checks arriving candidates against the list of those to receive certificates may also give candidates their seat number at the same time. All staff should deal with arriving candidates in a friendly, welcoming manner. Every effort should be made to accommodate late arrivals, if possible. More staff are needed for larger ceremonies. All staff involved in a citizenship ceremony should know what to do and what other staff members are doing. If there is a reception after a ceremony, Citizenship staff should attend to answer questions and mingle with the new citizens. Suitable dress Dress for citizenship ceremonies for Citizenship and Immigration Canada staff and volunteers is business attire. Name tags At large ceremonies, volunteers and Citizenship staff, who are not wearing robes, should wear name tags for identification purposes. The name tags should include affiliation. For instance, CIC name tags should say: Jane Smith, Citizenship and Immigration Canada. The volunteer tags should say: George Jones, Anytown Chamber of Commerce. Rehearsals A rehearsal for an unusually large or special ceremony can help both Citizenship staff and volunteers avoid potential problems. Schedule a rehearsal at a time when everyone can attend. Run through the ceremony, using stand-ins for special guests, etc. If a group acting as host for the ceremony provides Girl Guides, Boy Scouts, etc. to welcome people to the ceremony and show them to their seats, include the youth group in the rehearsal. Citizenship offices involved in a large or special ceremony might consider providing staff, volunteers, hosts and sponsors with written briefing material. If there is not enough time to rehearse, at least check the stage, lighting, sound system, and so on. Off-site ceremonies Many of the guidelines for holding a ceremony off-site apply to ceremonies held in a citizenship court/office. The guidelines for placing flags, coats of arms, and so on are the same. Churches and other religious sites and political offices are not appropriate places for citizenship ceremonies. Citizenship cannot appear to promote a specific religion or political group. Ceremonies can be held, though, in church halls or synagogue recreation areas. The Room The room should reflect a national image of Canada. Paintings, photographs and art should depict Canada and Canadians. Whether a citizenship ceremony is on-site or off-site, a standard layout is encouraged. The room set-up At the front of the room there is a stage area for the platform party — the citizenship judge or presiding officer, the clerk of the court, and the RCMP officer. There should be chairs for the judge or presiding officer and the clerk of the court. If there are special guests, seat them in the stage area, either to the right (from the audience viewpoint) of the stage area or at the rear. If there are many special guests, they can be seated in the first row of the audience. There should be a lectern and/or table for the judge or presiding officer and special guests. Display the Canadian flag prominently in the stage area. There should be a table on which the clerk of the court may place the candidates’ certificates. If a soloist or choir is not leading the singing of the national anthem, a cassette or compact disc player should be made available for the playing of "O Canada." The wall behind the stage area may be decorated with Canada's Coat of Arms, and/or the flags and emblems of the provinces and territories, and/or a photograph of The Queen and/or the current Governor General. There should be a table at one side of the room at which candidates can sign the "Oath of Citizenship Form." The table is best placed to the left of the audience as it faces the stage area. Candidates for citizenship sit immediately in front of the centre of the stage. Guests of candidates sit on either side of the seats reserved for candidates.
The stage area The area for the platform party can be a stage, a slightly raised platform, or simply an area at the front of the room. There must be room for the citizenship judge or presiding officer and a lectern. There must also be room for a table (for the clerk of the court), the RCMP officer, the flag, and the sound system. If there is a guest speaker, there should be room for him or her to sit in the stage area and have easy access to the judge’s or presiding officer’s lectern. There should be seating in the stage area for any special guests who are part of the platform party. Stages and platforms If a theatre-type stage or a platform is used, there should be stairs on both sides so candidates can get on and off easily and quickly. There must be enough room for candidates to appear before the citizenship judge or presiding officer and receive their certificates without danger of falling off the stage. Ensure that people with disabilities do not have difficulty getting on and off the stage. Lectern Ideally, the citizenship judge or presiding officer should have a lectern — a small desk or stand with a sloping top for speaking notes. The lectern is at the centre of the stage area, at the front. Clerk's desk The clerk of the court should have a small desk or table on which to put the candidates’ certificates. Lighting If possible, check the stage lighting before the ceremony. Make sure that the stage lights do not hinder anyone’s vision. Sound system The sound system should include a microphone for the citizenship judge or presiding officer, a microphone for the clerk of the court, and a cassette deck or CD player for the playing and singing of "O Canada." Always check the sound system before a ceremony, whether the ceremony is being held on site or off site. Ensure it is working and can be heard throughout the room. Even if the sound system has worked flawlessly at every ceremony for several years, check it before each ceremony. A sound system failure is embarrassing and takes away from the dignity of the ceremony. Make sure that someone who knows how the sound system works is available during the ceremony. If the sound system fails at a large ceremony, do not try to continue without microphones and expect participants to "project" with excessive volume. In a large room, people cannot hear what is being said. Wait until the sound system is working again. Seating for candidates Candidates’ seats should be comfortable and adequately spaced. The candidates will be leaving their seats, coming to the stage area, leaving it and returning to their seats. There should be enough space between rows so they can leave and return to their seats without disturbing those in the rows ahead and behind. For a large ceremony, consider splitting the candidates’ seating into sections, with an aisle to the stage between each section. Generally, no more than 12 people should be in one row of seating. To ease the flow of candidates from their seats to the stage area, and then back, put a number on each seat. Give each candidate a seat number on arrival for the ceremony. The seat numbers correspond to the order in which candidates receive their certificates. Number One is the first candidate to receive a certificate, and Seat One should be at the right of the first row facing the stage area. Candidate One should go to the stage from the right, as should the rest of the candidates in the row. The candidates in each row should return to their seats from the left. This creates a smooth flow to and from the stage, and prevents candidates headed for the stage from colliding with those leaving it. It also means that candidates returning to their seats do not have to climb over those already sitting down. Flags, coats of arms, emblems See Displaying flags, emblems, coats of arms, page 54, for the order in which flags, coats of arms and emblems are displayed. The Canadian flag MUST be displayed on the stage area. If one or more of the other symbols of Canadian identity are available they may be displayed elsewhere in the room. The guidelines for the display of flags, coats of arms, emblems, and portraits apply to all ceremonies. Fly or display the Canadian flag in the stage area at all citizenship ceremonies. The flag is always on the right of the citizenship judge or volunteer presiding officer, at the rear of the stage area. The flag must be as good as new. The flag can be hung on a staff or pole 2 to 2.5 m high, or be displayed flat, either horizontally or vertically. If displayed vertically, the upper part of the leaf is to the left and the stem is to the right as seen by the audience. The flags of provinces and territories may be flown or displayed with the Canadian flag at citizenship ceremonies. These other flags should be no larger than the Canadian flag, and be flown or displayed at the same height and to the right of the Canadian flag, as seen by the audience. If there is a desire to display provincial and territorial flags, all of the flags must be on display. No provincial or territorial flag may be present in isolation. Arms of Canada and the provinces The Coat of Arms of Canada and provincial coats of arms may also be displayed at citizenship ceremonies. Display the Arms immediately behind the citizenship judge or volunteer presiding officer. The Arms of the provinces and territories may also be displayed, if all are available. If all the Arms are displayed, the Arms of Canada must be above or to the left (as seen by the audience) of the Arms of the provinces and territories. Emblems of Canada, the provinces and territories The maple leaf is the official national symbol of Canada. Every province and territory has a floral emblem. A complete set of the emblems of Canada can be displayed at a citizenship ceremony. Display them behind the judge or presiding officer and below or to the right (as seen by the audience) of the Arms of Canada or the Arms of Canada and the provinces and territories. Portaits A portrait of The Queen and/or the current Governor General may hang at the back of the stage area. If portraits of both The Queen and the Governor General are displayed, the former is displayed at the left, as seen by the audience, and the latter to the right. The portraits should be beside each other, not one above the other, or one at the far left and another at the far right of the stage area. Canadian Charter of Rights and Freedoms A framed copy of the Canadian Charter of Rights and Freedoms, in both official languages, may also be displayed. Displaying flags, coats of arms, emblems in the room If there is no room on the stage area for provincial and territorial flags, coats of arms, or emblems, they can be displayed in the room. Display them in the same order as they would be on the stage — the Canadian symbol on the left (as seen by the viewer) and provincial and territorial symbols to the right of the Canadian symbol (as seen by the viewer). "O Canada" The singing of "O Canada" is an important and integral part of the citizenship ceremony. New citizens, the platform party, and guests are expected to sing "O Canada" and are encouraged, if they choose, to sing it in both official languages. It is easier for people to sing in public if there is music and /or a soloist or singing group (such as a trio, quartet, or choir) to lead the singing. If there is no choir, singer, or accompanist, use a recording of "O Canada." Integration Branch has recently provided Citizenship offices with a recording of "O Canada" on cassette tape for use in citizenship ceremonies. National Anthem cards Obtain cards with "O Canada" and a history of our anthem from the Integration Branch. Place the cards on the seats of the candidates and guests, who are welcome to keep the cards. Signing the "Oath of Citizenship Form"; certificate packages You will need a table, preferably to the left of the stage area, for candidates to sign the "Oath of Citizenship Form." The forms should be in the same order as candidates receive their certificates from the citizenship judge or volunteer presiding officer. For a large ceremony, it may be more convenient to have the forms signed outside the room before the ceremony starts. Gifts and momentoes Citizenship and Immigration Canada gives new citizens a Canadian flag lapel pin and, at some ceremonies, children receive a small Canadian flag. These items can be distributed either before the ceremony begins or during the certificate presentation. Special guests, particularly provincial, territorial or municipal government representatives, may also want to present gifts or mementoes, such as lapel pins. The clerk of the court must determine if the gifts are acceptable, and how to distribute them. Generally, a lapel pin or badge with a coat of arms or a flag is an acceptable gift. Lapel pins or badges can be on a card with the name of the province, territory, or municipality. Small gifts can be given to new citizens when they receive their certificates from the citizenship judge or presiding officer or from a guest who is part of the platform party. Keep cultural and religious sensitivities in mind. Gifts that represent a particular religious or ethnic group are not appropriate. For instance, a gift of holy bibles to new citizens is inappropriate. Some may not be Christians and may find such a gift inappropriate. See Cultural considerations, Page 31. Gifts that promote a particular business are also inappropriate (for instance, pens). On the other hand, it is appropriate for a business to sponsor or host a ceremony, and be recognized for being such by the judge or presiding officer. Find out before the ceremony if a host or sponsor intends to present a gift, and determine if it is appropriate. It is best to distribute larger gifts, such as books about a province, territory, or municipality, with the certificate packages or after the ceremony. Tell the judge or presiding officer if gifts are being presented. He or she should acknowledge donors in his or her remarks.
The Privacy Act states that the names of prospective citizens are protected information. The names must not be published in a program or released to anyone — before, during or after a ceremony. If candidates wish, they can have their names and addresses released to their Member of Parliament by checking the appropriate box in Section 10 of the "Application for Canadian Citizenship – Adult." Candidates can also have their names added to the National Register of Electors by checking the appropriate box in Section 10 of the "Application for Canadian Citizenship – Adult." This authorizes Citizenship and Immigration Canada to give the candidate’s name, address, gender, and date of birth to Elections Canada. Once the candidate becomes a Canadian citizen, his or her name is added to the National Register of Electors.
Cultural differences and sensitivities Canada is a multicultural country. Canadians welcome people from a wide range of cultural backgrounds as citizens. Behaviour that is appropriate by traditional Canadian standards can be considered inappropriate and even insulting by people of different cultural backgrounds. For instance, men and women from some cultures may find it inappropriate to shake hands with members of the opposite sex. Others might find any physical contact other than a hand-shake to be inappropriate. Remarks, either formal or informal, that reflect on a particular culture, religious belief, or nationality are out of place at a citizenship ceremony. The clerk should be aware of cultural differences and sensitivities, and make sure that all ceremony participants respect them. It is never appropriate to hold a ceremony specifically for a group made up of people of a particular ethnic or national origin or religious belief. For instance, it is not appropriate to hold a ceremony for new citizens of U.S. origin only.
The media may be invited to attend a citizenship ceremony, particularly special ceremonies, such as those on Canada Day, or those attended by the Governor General, a Lieutenant-Governor, the Prime Minister, or special guests. Federal privacy legislation states that candidates and new citizens cannot be photographed, identified, or interviewed at a ceremony without their consent. If the media are invited to a special ceremony, candidates should be told with their "Notice to Appear" that media will be present. Candidates should contact the citizenship office if they have any concerns about the presence of the media at the ceremony. Schedule these candidates for another ceremony. If the media are invited, a staff member should explain the guidelines and the prohibition on photographing the swearing of the "Oath of Citizenship." As well, citizenship staff should be prepared to help reporters arrange interviews. Staff members will also have to make sure that electrical outlets are available for television and radio, and that there is an area for interviews. Assign one staff member to coordinate the activities of the media. If there are any doubts or concerns about the media at a specific ceremony, contact the local public affairs manager.
Inviting special guests Use judgement and discretion when inviting special guests. A citizenship ceremony is for new citizens. It must not be used for political purposes, to present a point of view, or to sell a product. The clerk of the court should brief guests on the protocol of the citizenship ceremony, making it clear that political, religious, controversial and commercial topics are not appropriate. Governor General Also see Ceremony with Governor General or Lieutenant-Governor, page 37. If the Governor General accepts an invitation to attend, the ceremony — including the number of candidates — is planned in consultation with Government House officials. When attending ceremonies, the Governor General is usually the only person, other than the citizenship judge or presiding officer, who speaks at the ceremony. Address the Governor General as "Your Excellency." The Governor General does not present certificates to the new citizens, but does congratulate them upon their receiving citizenship. Lieutenant-Governor Also see Ceremony with Governor General or Lieutenant-Governor, page 37. Planning for a ceremony that a Lieutenant-Governor is attending is conducted with provincial Government House staff. The guidelines for a Lieutenant-Governor are similar to the guidelines for a Governor General with the exception that the former will present certificates to the new citizens. Address a Lieutenant-Governor as "Your Honour." Spouses Spouses of the Governor General and Lieutenant-Governors have official status and hold the same rank. The courtesies extended to a Governor General and a Lieutenant Governor are also extended to his or her spouse. For instance, the spouse of a Governor General is addressed as "Your Excellency," and the spouse of a Lieutenant-Governor is addressed as "Your Honour." Spouse's role in a ceremony If he or she wishes, the spouse of a Governor General or of a Lieutenant-Governor is included in the procession entering the room where the ceremony is held. He or she is seated next to the Governor General or Lieutenant-Governor during the ceremony, and is included in the procession at the end. The spouse of the Governor General does not present certificates or congratulate or greet new citizens during the ceremony. The spouse of the Lieutenant-Governor does not present certificates, but does congratulate new citizens upon their receiving citizenship. If there is a reception following the ceremony, these spouses participate. Prime Minister, federal cabinet ministers, provincial Premier Also see Ceremony with Prime Minister, federal cabinet minister, Premier, page 42. The presence of the Prime Minister, a federal cabinet minister, or a provincial Premier is usually planned with their respective staffs. Members of Parliament Members of Parliament are always welcome to attend citizenship ceremonies in their own or neighbouring ridings. A Member of Parliament may bring greetings on behalf of the federal government. He or she may congratulate or greet new citizens during the ceremony, and may be asked to give a short speech. Also see Guidelines for Members of Parliament - Citizenship Ceremonies, page 45. During election campaign Once the writ for a federal, provincial or municipal election is issued, neither incumbent members nor candidates should be invited to a citizenship ceremony. This avoids any appearance of a citizenship ceremony being used for partisan political purposes. For example, if a provincial election is called, neither provincial incumbents nor candidates should be in attendance at the ceremony. This would not, however, preclude a federal or municipal incumbent from attending if desired. If an incumbent member or a candidate attends a citizenship ceremony, the clerk must explain that he or she will not be allowed to speak, will not be introduced, and should not introduce himself or herself as a candidate. In the event that a referendum is called, no elected officials at the federal, provincial or municipal level are to be invited to participate in a citizenship ceremony. Campaign material from either an election or a referendum may not be distributed or displayed at citizenship ceremonies or on the premises where ceremonies are being held. Other special guests Special guests, such as former federal cabinet ministers, provincial cabinet ministers, members of provincial and territorial legislatures, elected municipal leaders, and civic and community leaders, may be guests at citizenship ceremonies. Special guests may make brief remarks welcoming new citizens. They may simply congratulate new citizens during the ceremony after they have received their certificates. Special guests' remarks The Governor General, Lieutenant-Governors, the Prime Minister and federal cabinet ministers usually speak for about 10 minutes. Other special guests should speak no longer than three minutes. Their remarks should offer congratulations to the new citizens, welcome them, and bring greetings from the organization the speaker represents. Part of platform party Special guests may be part of the platform party, and enter the room with the citizenship judge or presiding officer. They sit in the stage area, behind and to the left of the judge or presiding officer. If there is a reception after the ceremony, they are invited and expected to attend and mingle with the new citizens and their guests.
Ceremony with Governor General or Lieutenant-Governor Entrance to the ceremony Once the candidates, their families and friends, and the special guests are seated, the RCMP officer calls for order and says:
or
The RCMP escorts the Governor General or Lieutenant-Governor and the citizenship judge or presiding officer to an assigned place in the stage area of the courtroom or room where the ceremony is being held. The vice-regal salute is then played -- the first six bars of "God Save the Queen," followed by the first eight bars of "O Canada." Government Houses have cassette tapes of the vice-regal salute. Following the vice-regal salute, the RCMP officer says:
The clerk of the ceremony then says:
When the candidates and guests are sitting, the clerk of the ceremony says:
The ceremony then proceeds in the usual way until the presentation of certificates. Presentation of certificates - Governor General After the taking of the "Oath of Citizenship," the citizenship judge or presiding officer joins the Governor General. The clerk of the court says:
Standing apart from the citizenship judge or presiding officer and the Governor General, the clerk calls out the names of those receiving certificates. The clerk passes the certificates, one at a time, to the judge or presiding officer. The Governor General does not present the certificates. The citizenship judge or presiding officer presents the certificates. The Governor General then welcomes each new citizen. The clerk continues to call the names until all have been presented with a certificate, signed the "Oath of Citizenship Form," and returned to their seats. The Governor General and the judge or presiding officer then return to their places. The clerk of the court, facing the Governor General and judge or presiding officer, then says:
The ceremony then continues in the usual way until it is time to leave the room. Presentation of certificates - Lieutenant-Governor After the taking of the "Oath of Citizenship," the judge or presiding officer joins the Lieutenant-Governor to present certificates. The clerk of the court says:
Standing apart from the citizenship judge or presiding officer and the Lieutenant-Governor, the clerk calls out the names of those receiving certificates. The clerk passes the certificates, one at a time, to the Lieutenant-Governor. The Lieutenant-Governor congratulates each new citizen and presents him or her with the certificate. The judge or presiding officer then welcomes each new citizen. The clerk continues to call the names until all have been presented with a certificate, signed the "Oath of Citizenship Form," and returned to their seats. The Lieutenant-Governor and the citizenship judge or presiding officer then return to their places. The clerk of the court, facing the Lieutenant-Governor and judge or presiding officer, then says:
The ceremony then continues in the usual way until it is time to leave the room. Leaving the ceremony At the end of the citizenship ceremony, following the singing of "O Canada," the RCMP officer says:
The RCMP officer then escorts the Governor General or Lieutenant-Governor, the citizenship judge or presiding officer, and other members of the platform party from the room.
Ceremony with Prime Minister, Federal Cabinet Minister, Premier Entrance to the ceremony Once the candidates, their families and friends, and the special guests are seated, the RCMP officer calls for order and says:
The RCMP escorts the Prime Minister (cabinet minister or Premier) and the judge or presiding officer to an assigned place in the stage area of the courtroom or room where the ceremony is being held. While everyone is still standing, the RCMP officer says:
The clerk of the court then says:
When the candidates and guests are sitting, the clerk of the ceremony says:
The ceremony then proceeds in the usual way until the presentation of certificates. Presentation of certificates After the taking of the "Oath of Citizenship," the citizenship judge or presiding officer joins the Prime Minister (cabinet minister or Premier) to present certificates. The clerk then says:
Standing apart from the judge or presiding officer and the Prime Minister (cabinet minister or Premier), the clerk calls out the names of those receiving certificates. The clerk passes the certificates to the judge or presiding officer, one at a time. The judge or presiding officer congratulates each new citizen and presents him or her with the certificate. The Prime Minister (cabinet minister or Premier) then welcomes each new citizen. The clerk continues to call the names until all have been presented with a certificate, signed the "Oath of Citizenship Form," and returned to their seats. The Prime Minister (cabinet minister or premier) and the citizenship judge or volunteer presiding officer then return to their places. The clerk of the court, facing the Prime Minister (cabinet minister or Premier) and judge or presiding officer, then says:
The ceremony then continues in the usual way until it is time to leave the room. Leaving the ceremony At the end of the citizenship ceremony, following the singing of "O Canada," the RCMP officer says:
The RCMP officer then escorts the Prime Minister (cabinet minister or Premier), the judge or presiding officer, and other members of the platform party from the room.
Guidelines
for Members of Parliament
When appearing as a special guest at a citizenship ceremony, please keep the following points in mind:
If you have been asked to speak…
Critical path for planning ceremonies
Displaying flags, emblems, coats of arms Display in order Flags, coats of arms, and emblems are displayed in a set order at citizenship ceremonies. The order is set by the province’s date of entry to Confederation. If provincial and territorial symbols are displayed, then all the provinces and territories should be represented. Exception for the Lieutenant Governor NOTE: If a Lieutenant-Governor is a guest, the flag of the "host" province is to the right of the Canadian flag as seen by the audience. On these occasions, only the flag of the province may be flown or displayed with the Canadian flag. The order of flags, from left to right as seen by the audience, is:
Governor General's flag If the Governor General is a guest at a citizenship ceremony, his or her flag is displayed to the right of the Canadian flag as seen by the audience. Municipal flags If a municipal flag is displayed at a citizenship ceremony, it goes to the right of the Canadian flag or to the right of provincial and territorial flags. Table of precedence with regard to entry into ceremony, seating, speaking order and place in receiving line
Who Attends? The citizenship ceremony is a solemn and joyous occasion that your friends and family are welcome to attend. Everyone 14 years of age or older who is becoming a Canadian citizen must attend and take the "Oath of Citizenship." Children under 14 years or age do not need to attend, but are also welcome. They may be asked to leave, however, if they disrupt the ceremony. Please arrive at the Citizenship Court at the time specified and bring the attached "Notice to Appear Form" with you. Dress The appropriate dress for a ceremony is business attire, but you may choose to wear ethnic dress. What Happens? The "Oath of Citizenship" You can either affirm or swear the "Oath of Citizenship" using a holy book. If you wish to swear the Oath, you are encouraged to bring your own holy book as the Citizenship Court may not have one that you will find suitable or that you can keep as a memento. Whether swearing or affirming, you will be asked to repeat the Oath after the citizenship judge or presiding officer. Your Certificate After you take the "Oath of Citizenship," you will be given your certificate of citizenship package and asked to sign an "Oath of Citizenship Form." This package contains a wallet-sized certificate with your photograph, which is official proof of citizenship. You will also receive a large commemoration document that will give you a record of the number of your miniature certificate and of the date you became a citizen. Media Present at Ceremony Please be advised that the media will be present at the citizenship ceremony. If you have any concerns about their presence, please contact the citizenship office at the telephone number indicated on the "Notice to Appear Form." Citizenship officials will may every effort to schedule you at the next citizenship ceremony. Photographs Photographs may be taken at any time during the ceremony, exept when people are taking the "Oath of Citizenship." Also, photographs may be taken after the ceremony. Parking Parking is limited near many courts. You may wish to include a section on parking and/or public transportation that participants may use to get to your location.
Words of Welcome
Administration of the "Oath
of Citizenship"
Presentation of the Certificates
of Citizenship
Address
Closing
National Anthem Reception
If an RCMP officer is not available to open the court, the clerk says:
"All Rise.
This citizenship ceremony
is now in session.
Please be seated.
When candidates are seated, the Clerk says: "Judge, Mr. Mrs. Miss. Ms. (name of citizenship judge or presiding officer), in accordance with the provisions of the Citizenship Act, it is my privilege to present to you (number of) candidates for citizenship who have complied with the requirements of the Citizenship Act and are now ready to take the ‘Oath of Citizenship’ and become Canadian citizens. Monsieur, Madame (nom du juge de la citoyenneté ou du président de cérémonie), conformément aux dispositions de la Loi sur la citoyenneté, j’ai le privilège de vous présenter (nombre) demandeurs de citoyenneté qui se sont conformés aux exigences de la Loi sur la citoyenneté et qui sont maintenant prêts à prononcer le serment de citoyenneté et à devenir des citoyens canadiens." The clerk prepares the candidates for the "Oath of Citizenship." "Would the candidates for citizenship please stand. Les demandeurs de citoyenneté sont priés de se lever. Please raise your right hand and repeat the Oath after the citizenship judge (or presiding officer). If you choose to swear the Oath on a holy book, please place the holy book in your left hand. (Pause) Now, please raise your right hand and repeat the ‘Oath of Citizenship’ after the citizenship judge (or presiding officer). Veuillez lever votre main droite et répéter le serment après le juge de la citoyenneté (ou le président de cérémonie). Si vous avez choisi de prêter serment sur un livre saint, veuillez prendre le livre saint dans votre main gauche. (Pause) Maintenant, veuillez lever votre main droite et répéter le serment de citoyenneté après le juge de la citoyenneté (ou le président de cérémonie). The ‘Oath of Citizenship’ will be administered in both official languages. Please use the language of your choice, or both. La prestation du serment de citoyenneté se fait dans les deux langues officielles. Veuillez prêter serment dans la langue de votre choix ou dans les deux langues." After the taking of the "Oath of Citizenship," the clerk says: "Please be seated. Veuillez vous asseoir." The clerk prepares the candidates for the presentation of certificates of citizenship. "The citizenship judge (presiding officer) will now present certificates of citizenship. I will call your name. Please come to the front, where Judge, Mr. Mrs. Miss. Ms. (name of citizenship judge or presiding officer) will present you with your certificate. After you receive your certificate, please go to the table at (location of table) to sign the ‘Oath of Citizenship Form.’ After you have signed the ‘Oath of Citizenship Form,’ please return to your seat. Le juge de la citoyenneté (ou le président de cérémonie) remettra maintenant les cerfificats de citoyenneté. Quand je prononcerai votre nom, vous vous rendrez à l’avant de la salle, où Monsieur, Madame (nom du juge de la citoyenneté ou du président de cérémonie) vous remettra votre certifcat. Une fois que vous aurez reçu le certificat, rendez-vous à la table se trouvant (endroit de la table) pour signer le formulaire de serment de citoyenneté. Après que vous aurez signé le formulaire, vous pourrez regagner votre place." When all candidates have signed the "Oath of Citizenship Form" and are back in their seats, the clerk says: "That concludes the administration of the ‘Oath of Citizenship’ and the presentation of certificates. Voilà qui termine la prestation du serment de citoyenneté et la présentation des certificats." The clerk prepares the candidates for the singing of the National Anthem and says: "You may sing ‘O Canada’ in English or French, or both. The words are on the card on your seat. Vous pouvez chanter ‘Ô Canada’ en français ou en anglais, ou encore dans les deux langues. Les paroles sont inscrites sur la carte qui se trouvait sur votre chaise." Everyone stands for the National Anthem. At the conclusion, the clerk says: "Please remain standing. Veuillez rester debout." If an RCMP Officer is not available to close the ceremony, the clerk says: "This citizenship ceremony is now closed. La cérémonie de citoyenneté est maintenant terminée." If there is a reception, the clerk says: "I invite you to the reception, being held in (place). Je vous invite à la réception qui se tiendra (endroit)."
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