APPENDIX 2 -
A STEP-BY-STEP GUIDE TO IMPLEMENTING THE FRAMEWORK
1. Getting Started
Each department has appointed (or will appoint) an S&T advice champion for the Framework. Each champion is responsible for implementing the Framework within his or her own department or agency and for liaising with the overall government work on the Framework. In many instances, champions will designate staff to work with them on the Framework implementation project and to deal with day-to-day requirements.
Essentially, departments and agencies are being asked to assess their science and policy processes against the six principles and accompanying guidelines contained in the Framework. For the most part, it is envisaged that assessment will be conducted internally by line staff. Individuals who manage the various departmental science policy processes – typically directors or directors general – are best placed to assess the processes for which they are responsible. However, this will vary among organizations, and each should consider which personnel should be involved. In some cases, organizations may wish to call on external parties to help with an assessment.
2. Who Is Responsible
It is envisaged that the following people will likely be involved in assessing the department’s or agency’s adherence to the Framework (these are suggested responsibilities only, and organizations may well decide to use a different procedure to handle their Framework requirements):
Deputy Ministers: DMs will assign responsibility for application of the Framework to a designated departmental Framework champion.
Framework Champion: Framework champions (typically an ADM) will have primary responsibility within their department for implementing the Framework and reporting on progress. Champions will be responsible for reporting on progress to science ADMs.
Staff Co-ordinator: This is an optional position established at the discretion of the Framework champion. The co-ordinator will work under the direction of the champion to manage or co-ordinate the self-assessment process within the department, the assessment of departmental files, and the assessment of interdepartmental files. The co-ordinator will also prepare departmental reports.
Managers: These individuals – typically directors or directors general – will be responsible for (self-)assessing the science policy processes for which they are responsible.
3. The Step-by-Step Process
Following are a number of steps that a department or agency would typically undertake to demonstrate adherence to the Framework for S&T Advice. These are suggested steps only, and organizations should feel free to amend them if they choose.
3.1 Assemble a Framework Implementation Team
The first step for each organization is to assemble a Framework team. The team will, at a minimum, consist of the S&T advice champion, typically an ADM. In most instances, organizations will want to provide the champion with staff assistance, perhaps in the form of a Framework co-ordinator. The champion and (where designated) the co-ordinator will decide if the department should convene a larger Framework implementation committee, which could represent and liaise with all parts of the department.
3.2 Review the Framework
At an early stage, all those involved with the project should familiarize themselves with the Framework for S&T Advice. So that they understand the context of the exercise, they might also find it helpful to consult the SAGE report, on which the Framework is based.
3.3 Develop an Implementation Plan or Strategy
A departmental implementation plan or strategy may be developed that reflects the mandatory implementation measures in the Framework as well as specific departmental areas requiring improvement.
The plan or strategy, along with the Framework, should be broadly communicated in the department.
3.4 Review S&T Advisory Processes
Using the worksheet included in this guide (Section 2.4), each manager (director or director general) should be accountable for assessing the science advisory mechanisms for which he or she is responsible. For those processes where improvements are required, they should document how the improvements will be made, and when. The managers may wish to forward completed self-assessments, along with desired improvements, to the co-ordinator.
3.5 Report on Results
The Assistant Deputy Ministers Committee on Science and Technology is required to review the results of the assessments (evaluations) in order to share and report on best practices in future federal S&T annual reports.
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