Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2012, and all information contained in these statements rests with the management of the Copyright Board of Canada (Copyright Board). These financial statements have been prepared by management using the Government's accounting policies, which are based on Canadian public sector accounting standards.
Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Copyright Board's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the Copyright Board's Departmental Performance Report, is consistent with these financial statements.
Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.
Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the Copyright Board and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR.
The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.
The Copyright Board will be subject to periodic Core Control Audits performed by the Office of the Comptroller General and will use the results of such audits to adhere to the Treasury Board Policy on Internal Control.
In the interim, the Copyright Board has undertaken a risk-based assessment of the system of ICFR for the year ended March 31, 2012, in accordance with the Treasury Board Policy on Internal Control, and the action plan is summarized in the annex.
The financial statements of the Copyright Board have not been audited.
The paper version was signed by | ||
Deputy Head | Claude Majeau | Ottawa, Ontario |
Chief Financial Officer | Gilles McDougall | Ottawa, Ontario |
(in dollars) | |||
2012 | 2011 | ||
Restated (Note 10) | |||
Liabilities | |||
Accounts payable and accrued liabilities (note 4) | $ 117 072 | $ 74 161 | |
Vacation pay and compensatory leave | 155 471 | 82 216 | |
Employee future benefits (note 5) | 202 573 | 322 176 | |
Total liabilities | 475 116 | 478 553 | |
Financial Assets | |||
Due from Consolidated Revenue Fund | 54 160 | 38 765 | |
Accounts receivable and advances (note 8) | 62 912 | 35 396 | |
Total gross financial assets | 117 072 | 74 161 | |
Financial assets held on behalf of Government | |||
Accounts receivable and advances (note 8) | (62 912) | (35 396) | |
Total financial assets held on behalf of Government | (62 912) | (35 396) | |
Total net financial assets | 54 160 | 38 765 | |
Departmental net debt | 420 956 | 439 788 | |
Non-financial assets | |||
Tangible capital assets (note 6) | 30 998 | 42 037 | |
Total non-financial assets | 30 998 | 42 037 | |
Departmental net financial position | $ (389 958) | $ (397 751) | |
Contractual obligations (note 7) | |||
The accompanying notes form an integral part of these financial statements. |
The paper version was signed by | ||
Deputy Head | Claude Majeau | Ottawa, Ontario |
Chief Financial Officer | Gilles McDougall | Ottawa, Ontario |
(in dollars) | |||||
2012 | 2012 | 2011 | |||
Planned Results | Restated (Note 10) | ||||
Expenses | |||||
Tariff Setting and Issuance of Licences | $ 2 385 991 | $ 2 307 519 | $ 2 445 497 | ||
Internal Services | 1 097 208 | 540 640 | 558 441 | ||
Total expenses | 3 483 199 | 2 848 159 | 3 003 938 | ||
Net cost of operations before government funding and transfers | 3 483 199 | 2 848 159 | 3 003 938 | ||
Government funding and transfers | |||||
Net cash provided by Government | 3 117 026 | 2 491 901 | 2 710 425 | ||
Change in due from the Consolidated Revenue Fund | 16 116 | 15 395 | (154 935) | ||
Services provided without charge by other government departments (note 8) | 347 271 | 348 656 | 358 296 | ||
Net cost of operations after government funding and transfers | 2 786 | (7 793) | 90 152 | ||
Departmental net financial position - Beginning of year | (312 939) | (397 751) | (307 599) | ||
Departmental net financial position - End of year | $ (315 725) | $ (389 958) | $ (397 751) | ||
The accompanying notes form an integral part of these financial statements. | |||||
(in dollars) | |||||
2012 | 2012 | 2011 | |||
Planned Results | |||||
Net cost of operations after government funding and transfers | $ 2 786 | $ (7 793) | $ 90 152 | ||
Change due to tangible capital assets | |||||
Amortization of tangible capital assets | (11 039) | (11 039) | (11 039) | ||
Total change due to tangible capital assets | (11 039) | (11 039) | (11 039) | ||
Net increase (decrease) in departmental net debt | (8 253) | (18 832) | 79 113 | ||
Departmental net debt - Beginning of year | 354 976 | 439 788 | 360 675 | ||
Departmental net debt - End of year | $ 346 723 | $ 420 956 | $ 439 788 | ||
The accompanying notes form an integral part of these financial statements. | |||||
(in dollars) | |||
2012 | 2011 | ||
Restated (Note 10) | |||
Operating activities | |||
Net cost of operations before government funding and transfers | $ 2 848 159 | $ 3 003 938 | |
Non-cash items: | |||
Amortization of tangible capital assets | (11 039) | (11 039) | |
Services provided without charge by other government departments (note 9) | (348 656) | (358 296) | |
Variations in Statement of Financial Position: | |||
Decrease (increase) in accounts payable and accrued liabilities | (42 911) | 156 493 | |
Decrease (increase) in vacation pay and compensatory leave | (73 255) | 5 689 | |
Decrease (increase) in future employee benefits | 119 603 | (86 360) | |
Cash used in operating activities | 2 491 901 | 2 710 425 | |
Net cash provided by Government of Canada | $ 2 491 901 | $ 2 710 425 | |
The accompanying notes form an integral part of these financial statements. | |||
The Copyright Board of Canada (Copyright Board) is an independent administrative agency which has been conferred department status for purposes of the Financial Administration Act. Its mandate stems from the Copyright Act.
The Copyright Board of Canada plays a major role in the collective administration of copyright, particularly where the public performance and the communication to the public, by telecommunication, of musical works, as well as the retransmission of distant radio and television signals are concerned. The Copyright Board plays a surveillance role in three ways with respect to collective societies which administer very large repertoires of works created by a multitude of originators both in Canada and in other countries: as an economic regulatory body, by approving tariff proposals by the various copyright collective societies; as an arbitrator in private disputes; and as an arbitrator of the public interest.
The Copyright Board's principal mandate is to set royalties which are fair and equitable for both copyright owners and the users of copyright-protected works, as well as issuing non-exclusive licences authorizing the use of works when the copyright owner cannot be located.
The Copyright Board reports annually to Parliament through the Minister of Industry.
These financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.
Significant accounting policies are as follows:
Asset | Amortization period |
Machinery and Equipment | 10 years |
Computer Hardware | 3 to 5 years |
Copyright Board receives most of its funding through annual parliamentary authorities. Items recognized in the Statement of Operations and Departmental Net Financial Position and the Statement of Financial Position in one year may be funded through parliamentary authorities in prior, current or future years. Accordingly, Copyright Board has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences between net results of operations and appropriations are reconciled in the following tables.
(a) Reconciliation of net cost of operations to current year authorities used
2012 | 2011 | ||
(in dollars) | |||
Net cost of operations before government funding and transfers | $ 2 848 159 | $ 3 003 938 | |
Adjustments for items affecting net cost of operations but not affecting authorities: | |||
Services provided without charge by other government departments | (348 656) | (358 296) | |
Amortization of tangible capital assets | (11 039) | (11 039) | |
Increase (decrease) in employee severance benefits | 119 603 | (86 360) | |
Adjustment of previous year's Accounts Payable | 6 461 | 12 010 | |
Increase in vacation pay and compensatory leave | (73 255) | 5 689 | |
Total items affecting net cost of operations but not affecting authorities | (306 886) | (437 996) | |
Current year authorities used | $ 2 541 273 | $ 2 565 942 | |
(b) Authorities provided and used
2012 | 2011 | ||
(in dollars) | |||
Authorities Provided: | |||
Vote 45 - Operating expenditures | $ 2 815 245 | $ 2 976 601 | |
Statutory amounts | 249 622 | 259 500 | |
3 064 867 | 3 236 101 | ||
Less: | |||
Authorities available for future years | |||
Lapsed authorities: Operating expenditures | 523 594 | 670 159 | |
Current year authorities used | $ 2 541 273 | $ 2 565 942 | |
2012 | 2011 | ||
(in dollars) | |||
Accounts payable to external parties | 107 655 | 69 801 | |
Accrued salaries and wages | 4 9 417 | 4 360 | |
Total accounts payable and accrued liabilities | $ 117 072 | $ 74 161 | |
Copyright Board's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plans benefits and they are indexed to inflation.
Both the employees and Copyright Board contribute to the cost of the Plan. The 2011-2012 expense amounts to $224,660 ($233,073 in 2010-11), which represents approximately 1.8 times (1.9 times in 2010-11) the contributions by employees.
Copyright Board's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
Copyright Board provides severance benefits to its employees based on eligibility, years of service and salary at termination of employment. These severance benefits are not pre-funded. Benefits will be paid from future authorities. Information about the severance benefits, measured as at March 31, is as follows:
As part of collective agreement negotiations with certain employee groups, and changes to conditions of employment for executives and certain non-represented employees, the accumulation of severance benefits under the employee severance pay program ceased for these employees commencing in 2012. Employees subject to these changes have been given the option to be immediately paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits on termination from the public service. These changes have been reflected in the calculation of the outstanding severance benefit obligation.
2012 | 2011 | ||
(in dollars) | |||
Accrued benefit obligation - Beginning of year | $ 322 176 | $ 235 816 | |
Expense for the year | (49 911) | 118 789 | |
Benefits paid during the year | (69 692) | (32 429) | |
Accrued benefit obligation - End of year | $ 202 573 | $ 322 176 |
(in dollars)
Cost | ||||
Capital asset class | Opening balance | Closing balance | ||
Machinery and equipment | 43 536 | 43 536 | ||
Computer hardware | 115 291 | 115 291 | ||
Total | $ 158 827 | $ 158 827 | ||
Accumulated Amortization | ||||
Capital asset class | Opening balance | Amortization | Closing Balance | |
Machinery and equipment | 41 420 | 1 059 | 42 479 | |
Computer hardware | 75 370 | 9 980 | 85 350 | |
Total | $ 116 790 | $ 11 039 | $ 127 829 | |
Net Book Value | ||
Capital asset class | 2012 | 2011 |
Machinery and equipment | 1 057 | 2 116 |
Computer hardware | 29 941 | 39 921 |
Total | $ 30 998 | $ 42 037 |
The nature of the Copyright Board's activities can result in some large multi-year contracts and obligations whereby the Copyright Board will be committed to make future payments when the services/goods are received. Significant contractual obligations that can be reasonably estimated are summarized as follows:
Goods and services | 2013 | 2014 | 2015 | 2016 | 2017 and thereafter |
Total |
(in dollars) | ||||||
838 431 | 56 148 | 4 613 | 968 | - | 900 160 | |
$ 838 431 | $ 56 148 | $ 4 613 | $ 968 | $ - | $ 900 160 |
Copyright Board is related as a result of common ownership to all Government of Canada departments, agencies, and Crown corporations. Copyright Board enters into transactions with these entities in the normal course of business and on normal trade terms. During the year, Copyright Board received common services which were obtained without charge from other Government departments as discussed below.
(a) Common services provided without charge by other government departments
During the year, Copyright Board received without charge from certain common service organizations, accommodation and the employer's contribution to the health and dental insurance plans. These services provided without charge have been recorded in the Copyright Board's Statement of Operations and Departmental Net Financial Position as follows:
2012 | 2011 | |
(in dollars) | ||
Accommodation | $ 229 946 | $ 227 677 |
Employer's contribution to the health and dental insurance plans | 118 719 | 130 619 |
Total | $ 348 656 | $ 358 296 |
The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the payroll and cheque issuance services provided by Public Works and Government Services Canada and audit services provided by the Office of the Auditor General are not included in the Copyright Board's Statement of Operations and Departmental Net Financial Position.
(b) Other transactions with related parties
2012 | 2011 | |
(in dollars) | ||
Receivables from other Federal Government departments | 62 912 | 35 396 |
Expenses - Other Government departments and agencies | 830 209 | 752 169 |
Expenses disclosed in (b) exclude common services provided without charge, which are already disclosed in (a).
(in dollars) | Tariff Setting and Issuance of Licences | Internal Services | 2012 Total | 2011 Total | ||||
Operating expenses | ||||||||
Salaries and employee benefits | $ 1 509 525 | $ 355 996 | $ 1 865 521 | $ 2 012 628 | ||||
Professional and special services | 321 960 | 75 522 | 397 482 | 377 582 | ||||
Accommodation | 186 257 | 43 690 | 229 947 | 227 677 | ||||
Travel | 115 433 | 27 077 | 142 510 | 155 472 | ||||
Communication | 70 127 | 16 449 | 86 576 | 85 732 | ||||
Rental | 54 005 | 12 668 | 66 673 | 66 962 | ||||
Utilities, materials and supplies | 26 687 | 6 310 | 32 997 | 38 846 | ||||
Amortization | 11 039 | - | 11 039 | 11 039 | ||||
Informatics equipment and software | 6 213 | 1 457 | 7 670 | 9 185 | ||||
Postage and freight | 5 829 | 1 367 | 7 196 | 8 086 | ||||
Equipment repair and maintenance | 410 | 96 | 506 | 716 | ||||
Furniture and furnishings | - | - | - | 7 911 | ||||
Other operating expenses | 34 | 8 | 42 | 2 102 | ||||
Total expenses | 2 307 519 | 540 640 | 2 848 159 | 3 003 938 | ||||
Net cost of operations | $ 2 307 519 | $ 540 640 | $ 2 848 159 | $ 3 003 938 | ||||
During 2011, amendments were made to Treasury Board Accounting Standard 1.2-Departmental and Agency Financial Statements to improve financial reporting by government departments and agencies. The amendments are effective for financial reporting of fiscal years ending March 31, 2012, and later. The significant changes to the Department's financial statements are described below. These changes have been applied retroactively, and comparative information for 2010-11 has been restated.
Net debt (calculated as liabilities less financial assets) is now presented in the Statement of Financial Position. Accompanying this change, the Department now presents a Statement of Change in Net Debt and no longer presents a Statement of Equity.
Accounts receivable are now presented net of non-respendable amounts in the Statement of Operations and Departmental Net Financial Position and Statement of Financial Position. The effect of this change was to decrease total financial assets by $62,912 for 2012 ($35,396 for 2011).
Government funding and transfers, as well as the credit related to services provided without charge by other government departments, are now recognized in the Statement of Operations and Departmental Net Financial Position below "Net cost of operations before government funding and transfers." In previous years, the Department recognized these transactions directly in the Statement of Equity of Canada. The effect of this change was to decrease the net cost of operations after government funding and transfers by $2,855,952 for 2012 ($2,913,786 for 2011).
2011 As previously stated |
Effect of change |
2011 Restated |
|
Statement of Financial Position : | |||
Assets held on behalf of Government | $ - | $ (35 396) | $ (35 396) |
Departmental financial position | (362 355) | (35 396) | (397 751) |
Statement of Operations and Departmental Net Financial Position : | |||
Government funding and transfers | |||
Net cash provided by Government | - | 2 710 425 | 2 710 425 |
Change in due from Consolidated Revenue Fund | - | (154 935) | (154 935) |
Services provided without charge by other government departments | - | 358 296 | 358 296 |
Comparative figures have been reclassified to conform to the current year's presentation.
Under the Treasury Board Policy on Internal Control, departments are required to demonstrate the measures they are taking to maintain an effective system of internal control over financial reporting (ICFR). As such, departments are expected to conduct annual assessments of their system of ICFR, establish action plans to address any necessary adjustments, and to attach to their Statement of Management Responsibility a summary of their assessment results and action plan.
The Copyright Board of Canada (the Copyright Board) will use the results of the periodic Core Control Audit performed by the Office of the Comptroller General to adhere to the Treasury Board Policy on Internal Control. Until such audit takes place, the Copyright Board will proceed with a risk-based assessment of the system of ICFR. Below is a summary of the results of the assessment conducted as of March 31, 2012.
It is important to note that the Copyright Board has a service arrangement with Industry Canada for financial, administrative and financial systems management. The Copyright Board also relies on the Privy Council Office for appointing members of the Board and on the Public Service Commission for hiring civil servants. The key controls documented by Industry Canada are generally applicable to the Copyright Board, including those for financial signing authorities, financial reporting and year-end closing procedures, systems access, and compensation services. Many of the key controls for the Copyright Board are reliant on Industry Canada's system of ICFR.
The Copyright Board is in the early planning stages for the assessment of the system of ICFR. This will lay the ground work for future assessments of the system of ICFR and will determine how to leverage the work that has been completed by Industry Canada and how to make use of the existing controls that have been documented. During the 2011-12 fiscal year, the Copyright Board assessed the materiality of accounts on its financial statements to determine which key areas of ICFR would apply. It was determined that the most material and important accounts reported in the statements for the Copyright Board are the operating expenses which includes salaries as well as other operating expenses. Over and above the implicit overarching importance of entity level controls and IT general controls (ITGC), this evaluation resulted in the identification of three business processes which are essential to ensure accurate financial reporting for operating expenses:
As these processes are managed by Industry Canada on behalf of the Copyright Board (with the exception of entity level controls) reliance on Industry Canada's ICFR will be instrumental in evaluating the effectiveness of the Copyright Board's internal controls. Industry Canada is currently at the ongoing monitoring stage of ICFR in which its own key controls have been documented and evaluated, and are being periodically assessed according to a pre-determined schedule based on risk. The Copyright Board should be able to leverage Industry Canada's work on internal controls during future Core Control Audits and assessments.
The Copyright Board is expected to take part in a Core Control Audit during the 2012-2013 fiscal year. This audit is expected to provide an assessment of the Copyright Board's entity level controls as well as key business process controls. Where required, the Copyright Board will proceed with remediation measures after the audit. Future ITGC evaluations will rely on the Copyright Board's host department's testing plan and results, which can be found in their annual assessments.