18.4 Procedures

18.4.1 Forms preparation

All amounts are to be rounded to the nearest thousand dollars (ensure that no decimals are input in the Crown corporation (CC) Forms as they cause rounding issues during the consolidation process). Balances and transactions of $100,000 and above are to be individually reported under each category/heading except where specifically mentioned otherwise.

For some items listed under 18.4.2 (Assets, liabilities and equity), 18.4.3 (Revenues and expenses), 18.4.4 (Equity accounts), 18.4.6 (Supplementary information on borrowings, contingent liabilities and contractual obligations), 18.4.7 (Change in accounting policies or unusual transactions), 18.4.8 (Reconciliation between International Financial Reporting Standards (IFRS) and Public Sector Accounting Standards (PSAS)) and 18.4.9 (Insurance programs), Crown corporations and other reporting entities must report the outstanding balances at the end of each quarter and revenue and expense results on a cumulative basis from April 1 to the end of each quarter. For items listed under 18.4.5 (Annual supplementary information on capital assets and assets under capital leases) report transactions from April 1 to March 31, and balances as at March 31.

Balances and transactions with Government organizations or Crown corporations and other reporting entities must be shown separately on forms CC‑1, CC‑1a, CC‑2 and CC‑2a for statement of financial position items and forms CC‑3, CC‑3a and CC‑3b for revenue and expense items (even though they may have been netted against another item in the financial statements of the entity). Similarly, forms CC‑4, CC‑4a and CC‑4b must show items affecting contributed surplus, accumulated profits or losses, net assets or liabilities, capital stock, other equity accounts/funds, accumulated other comprehensive income or losses and accumulated remeasurement gains or losses.

Crown corporations and other reporting entities created during the fiscal year are to be considered part of the list appearing in Appendix A or form CC-12. This also applies to wholly-owned subsidiaries that will be presented in the Public Accounts. If a Crown corporation or another entity is sold or privatized, that entity will be deemed to be excluded from the list of Appendix A or form CC‑12 in the year after the sale or the privatization is finalized.

When shares of a Crown corporation are offered to parties outside the Government, thus reducing the Government's ownership to less than 100 percent, the Crown corporation is no longer wholly-owned and, therefore, loses its status of Crown corporation. In the event that the organization continues to be controlled by the Government of Canada, forms will still be required.

If control is not maintained, the investment in the organization will be recorded at cost and the organization will be reclassified as a portfolio investment.

The following transactions and balances must be itemized to aid in the reconciliation of transactions between the Government of Canada and each Crown corporation or other reporting entity and among Crown corporations or other reporting entities themselves:

• amounts receivable from the Government of Canada, consolidated Crown corporations and other entities and enterprise Crown corporations and other government business enterprises:
  • these amounts include trade receivables and amounts receivable under parliamentary appropriations
  • details must also be provided for any holding of government-issued debt and any balance of unamortized premium or discounts relating to these instruments
• liabilities payable to the Government of Canada, consolidated Crown corporations and other entities and enterprise Crown corporations and other government business enterprises:
  • these amounts include trade payables
  • the schedule of deferred capital funding must be completed to identify the portion of appropriations for depreciable capital assets, the amortization or any other adjustment
  • the maturity of borrowings from the Government of Canada for future fiscal years including accrued interest
• revenues and expenses with the Government of Canada or other Crown corporations and other reporting entities:
  • these include revenues generated from operations, operating or capital appropriations, investments, grants/subsidies, gain on disposals of capital assets, foreign exchange gain, amortization of deferred capital funding, unrealized gain on fair value adjustment and other types of income
  • expenses are to be itemized as personnel (excluding pensions and other employee future benefits), transportation and communications, information, professional and special services, rentals, repairs and maintenance, utilities, materials and supplies, pensions and other employee future benefits, grants/subsidies, finance charges, interest on capital leases, amortization of capital assets, loss on disposals of capital assets, foreign exchange loss, unrealized loss on fair value adjustment and other types of expense

Please refer to form CC‑12 for a list of Crown corporations and other reporting entities while completing the CC Forms. Entities not listed on this form are considered third parties.

The St. Lawrence Seaway Management Corporation reports on two or more divisions or sets of operations, funds/programs and/or special accounts in its audited financial statements. In order to properly compile data from the entity, more detail is required to identify the separate divisions, funds/programs or special accounts that are part of it. Consequently, a complete set of forms CC‑1 to CC‑8 and CC‑10 is required from the Corporate account, Capital fund trust and the Employee termination benefits trust fund.

18.4.2 Forms CC‑1, CC‑1a, CC‑1b, and CC‑1c—Assets, and CC‑2, CC‑2a, CC‑2b‑1, CC‑2b‑2, CC‑2b‑3, CC‑2b‑4, CC‑2b‑5, CC‑2c, CC‑2d, CC‑2d‑1, CC‑2d‑2, CC‑2e and CC‑2f - Liabilities and equity

18.4.2.1 Forms CC‑1, CC‑1a, CC‑1b and CC‑1c—Assets, and CC‑2, CC‑2a, CC‑2c, CC‑2d, CC‑2d‑1, CC‑2d‑2, CC‑2e and CC‑2f—Liabilities and equity

Forms CC‑1 and CC‑2 are designed to distinguish between financial and non-financial assets, liabilities and equity accounts. Assets and liabilities are in turn segregated between third parties, the Government of Canada, enterprise Crown corporations and other government business enterprises and consolidated Crown corporations and other entities. The financial position items listed on the forms are those most commonly used. Financial position items not specifically listed on the forms should be identified separately under "Other" with an appropriate description.

Forms CC‑1a and CC‑2a are required to facilitate the reconciliation of trade receivables/payables, appropriations receivable/payable between the Government of Canada and each Crown corporation and other reporting entity and among Crown corporations and other reporting entities. Individual balances of $1 million or more should be identified and balances of less than $1 million can be grouped together to make up the total reported on forms CC‑1 and CC‑2. This supporting detail is only required for March 31.

For investments with the Government of Canada and Crown corporations and other reporting entities reported on form CC‑1, details of any unamortized discounts/premiums or unrealized fair value gains/losses of these financial assets must be provided on form CC‑1a. The specification of the investment certificate (e.g. Marketable bonds, Treasury bills, etc.) as well as the certificate series and maturity date is required for adjustments in the Public Accounts of Canada. When applicable, details must be provided on form CC‑1a for March 31, preliminary and final submissions.

R When applicable, consolidated Crown corporations and other entities are required to complete the trade accounts receivable with third parties, other receivables, accrued interest, fees, etc. and trade accounts receivable with enterprise Crown corporations and other government business enterprises supporting details schedule on form CC‑1c for March 31, preliminary and final submissions.

Borrowings from third parties reported on form CC‑2 must include accrued interest. The end of period balance should agree with the corresponding accounts reported on form CC‑6.

Borrowings and notes payable from the Government of Canada reported on form CC‑2 must include accrued interest. The end of period balance should agree with the corresponding amounts reported on form CC‑2e.

When applicable, the schedule for "deferred capital funding" on form CC‑2a must be completed for March 31, preliminary and final submissions.

Any equity that by statute is to be used for the benefit of a certain group of third parties should be reported as other liabilities, with the appropriate description.

All Crown corporations and other reporting entities must report the financial instruments information on form CC‑1b and CC‑2c. These forms are designed to gather information on financial instruments even when they are also presented elsewhere in the entity's forms submission. The forms require the Government of Canada values based upon PSAS, the Fair values and general ledger values. However, only consolidated Crown corporations and other entities must report the Government of Canada values based upon PSAS. Financial instruments information for the following categories of financial assets and financial liabilities must be reported:

• available-for-sale financial assets
• financial assets or financial liabilities held for trading or at fair value through profit or loss
• held-to-maturity investments
• other (please specify)

All Crown corporations and other reporting entities must report the financial position item "Environmental liabilities" on form CC‑2. Consolidated Crown corporations and other entities must also complete form CC‑2d which is designed to provide more detailed information regarding "remediation liabilities for contaminated sites" and "asset retirement obligations". Consolidated Crown corporations and other entities that are disclosing contingent liabilities, measurement uncertainty related to contaminated sites or have sites suspected of contamination that have not recognized a liability must also complete form CC‑2d‑1. Consolidated Crown corporations and other entities that are not recording their contaminated sites in the Federal Contaminated Sites Inventory (FCSI) must also complete form CC‑2d‑2.

Form CC‑2d: Supporting details

Table 1 - Remediation liabilities for contaminated sites

In accordance with PS 3260, all consolidated Crown corporations and other entities must recognize a remediation liability when all recognition criteria are met. (PS 3260.08) In addition disclosure must be made of the following:

• nature and source of liability
• basis of the estimate
• when net present value is used, the estimated total discounted and undiscounted amount of the liability and discount rate
• reasons why a liability is not recognized for suspect sites
• estimate the amount of expected recoveries per PS 3260.65

This information is included in forms CC‑2d and CC‑2d 1.

The Government of Canada has currently established a list of 10 categories for nature and source of liability (or contaminant). The categories are included on form CC‑2d. The remediation liability must be reported under the appropriate category.

If recoveries are expected, the closing balance of expected recoveries should be identified separately and then netted against the closing liability.

Closing liability balances should be discounted using a net present value technique if cash flows required to settle the liability are expected to occur over extended future periods. The undiscounted amount of the liability must also be reported. The undiscounted liabilities should also be adjusted for inflation (CPI- Consumer Price Index).

In addition there are seven questions that must be answered in order to meet the disclosure requirements. These questions are included on form CC‑2d.

Table 2 - Asset retirement obligations:

Consolidated Crown corporations and other entities that have reported asset retirement obligations must provide a detailed breakdown of that category including the applicable discount rates and basis, estimated number of years to resolve the obligation, inflation rate applied and the amount for each item presented.

Form CC‑2d is only required for March 31, preliminary and final submissions.

Form CC‑2d‑1: Supporting details

Remediation liabilities for contaminated sites:

The details of all sites disclosing a contingent liability, measurement uncertainty and also sites suspected of contamination where liabilities were not recorded should be reported on form CC‑2d‑1.

For sites disclosing a contingent liability, the FCSI site number or site name, the amount disclosed, the nature and source of the contaminant, and the reason for not recognizing a remediation liability should be identified. Note that the only reason to disclose a contingent liability is due to uncertainty related to responsibility that is currently undeterminable. Inability to estimate the cost does not constitute a contingent liability. Sites disclosing a contingent liability should not also recognize a remediation liability. The estimate of the contingent liability associated with the costs for remediation should be reported on form CC‑2d‑1. Please note that if a contaminated site is involved in litigation, the estimate of the contingent liability associated with the damages should be reported on form CC‑6a for enterprise Crown corporations and other government business enterprises, and on form CC‑6b for consolidated Crown corporations and other entities. The estimate for damages should not be reported on form CC‑2d‑1.

Measurement uncertainty disclosure should also be reported on form CC‑2d‑1. Sites disclosing measurement uncertainty, as per PS 2130, should report the FCSI site number, or name, the amount currently recognized as a remediation liability, the nature and source of contaminant, both the lowest and highest estimate, and the reason for measurement uncertainty, and respond to the two questions on the form, i.e. Is the amount expected to change within the year and is the amount considered material?

Liabilities that have not been recognized on sites suspected of contamination must be reported on form CC‑2d‑1. The name of the site, location, reason for not recognizing a liability, an explanation for the reason and an action plan to address must be included.

Form CC‑2d‑2: Supporting details, environmental liabilities – remediation liabilities

All consolidated Crown corporations and other entities that are recording or disclosing liabilities for contaminated sites should be reporting this information in the FCSI. Please contact Stephen Hamilton 613‑369‑3078. Consolidated Crown corporations and other entities that are NOT reporting sites in FCSI must complete form CC‑2d‑2 and identify all contaminated sites.

Form CC‑2e: Supporting details, borrowings and notes payable from the Government of Canada

Enterprise Crown corporations and other government business enterprises are required to report additional information on the borrowings and notes payable from the Government of Canada. Form CC‑2e requires detail on any unamortized (discount)/premium and any unrealized gains/(losses) on borrowings or notes payable from the Government of Canada. This information is used to eliminate any unrealized inter-organizational gains and losses as required by the modified equity basis of accounting.

Form CC‑2f: Supporting details, deferred revenues

When applicable, consolidated Crown corporations and other entities are required to complete the deferred revenues supporting details schedule on form CC‑2f for March 31, preliminary and final submissions.

18.4.2.2 Forms CC‑2b‑1, CC‑2b‑2, CC‑2b‑3, CC‑2b‑4 and CC‑2b‑5—Liabilities—Supporting details, pensions and other employee future benefits

Forms CC‑2b‑1, CC‑2b‑2, CC‑2b‑3, CC‑2b‑4 and CC‑2b‑5 are applicable only to consolidated Crown corporations and other entities identified in Appendix A. The CC Forms are designed to report information related to pensions and other employee future benefits and are used to prepare the Public Accounts of Canada.

In order to accurately report pensions and other employee future benefits in the Public Accounts of Canada, it is important that the information provided is complete and accurate and is presented in the established format and in accordance with these instructions. The Government and the consolidated Crown corporations and other entities may account for and present the information differently in their respective financial statements; therefore, some realignment or modification may be necessary to conform with the basis of accounting followed by the Government and with the presentation of the CC Forms.

All CC Forms in this section are mandatory and should be completed on an annual basis and included in the package submitted to the Receiver General.

Consolidated Crown corporations and other entities that report under IFRS and have funded defined pension plans are required, for the purpose of reporting in the CC Forms, to re-measure annually their accrued pension obligations using expected rates of return on plan assets for discount rates as recommended in PSAS. Consequently, this requirement applies only to Canadian Air Transport Security Authority, Canadian Broadcasting Corporation and Via Rail Canada Inc.

Re-measuring the unfunded defined benefit plans to conform to PSAS requirements is not mandatory at this point for consolidated Crown corporations and other entities that report under IFRS.

However, all consolidated Crown corporations and other entities must complete the sensitivity analysis on form CC‑2b‑5. The sensitivity analysis will allow the Office of the Comptroller General (OCG) to assess, in particular, whether the impact of the difference between IFRS and PSAS discount rates is material. Because of materiality, and/or depending on the individual circumstances of each organization, the OCG may request additional information or set other specific reporting requirements in order to ensure full compliance with PSAS.

Consolidated Crown corporations and other entities are required to continue to report actuarial gains and losses arising after the date of transition to new accounting standards in accordance with PSAS (refer to guidance provided in the related sections below).

CC Forms are designed so that only the combined totals for all funded pension plans, all unfunded pension plans and all other employee future benefits are reported.

Ensure that all amounts/items are properly reported and classified; the use of the "Other" category should be kept to a minimum (if the category "Other" is used, provide an appropriate description based on the nature of the amount/item).

To facilitate the completion of the CC Forms related to pensions and other employee future benefits, it is recommended to complete the CC Forms in the following order:

1. CC‑2b‑2 – Reconciliations of accrued benefit obligations and plan assets
2. CC‑2b‑3 – Expense
3. CC‑2b‑1 – Reconciliations of future benefit asset (liability) and unamortized net actuarial (loss) gain
4. CC‑2b‑4 – Supplementary information
5. CC‑2b‑5 – Assumptions, actuarial valuations and sensitivity analysis

When filling out the CC Forms, do not override the cells that contain pre-populated formulas and links to other CC Forms (presented in greyed-out cells). Also, if a cell in a CC Form is not applicable or the value is nil, write N/A or insert the number "0" to indicate that the requested information has not been overlooked. Updated CC Forms must be forwarded as soon as possible to the Receiver General if corrections are made following discussions with the OCG.

CC‑2b‑1—Reconciliation of future benefit asset (liability)

Part A:

The purpose of Part A of form CC‑2b‑1 is to reconcile the accrued benefit obligation of the defined benefit plans to the amount presented in the statement of financial position as at March 31 (on forms CC‑2 or CC‑1). Amounts should be entered as follows:

Accrued benefit obligation, end of year

This amount is carried-over from form CC‑2b‑2, where it is calculated and entered as a negative value.

Plan assets, end of year

This amount is carried-over from form CC‑2b‑2, where it is calculated and entered as a positive value.

Unamortized net actuarial loss or (gain)

For Public Accounts purposes, all consolidated Crown corporations and other entities are required to account for and report actuarial gains and losses arising after the date of transition to new accounting standards in accordance with PSAS. Therefore, consolidated Crown corporations and other entities must continue to defer and amortize these actuarial gains and losses over a reasonable future period, such as the expected average remaining service life of employees (EARSL). Amortization may commence in the period following the determination of the actuarial gains/losses. Accelerated amortization may occur following a plan amendment, curtailment or settlement.

The unamortized net actuarial gain (loss) represents the amount as at the consolidated Crown corporation or other entity's year end. The amount should be entered as a negative value for an unamortized net actuarial gain and as a positive value for an unamortized net actuarial loss.

Amounts after measurement date up to March 31

If the measurement date is other than March 31, the amount of employer contributions made to funded plans and benefits paid directly by the consolidated Crown corporation or other entity for unfunded plans between the measurement date and March 31 should be recorded in the reconciliation to arrive at the amount of future benefit asset (liability) at March 31.

R Valuation allowance

The valuation allowance represents the extent to which an accrued benefit asset is impaired when there is a plan surplus for accounting purposes that the consolidated Crown corporation or other entity is not entitled to benefit from fully. The CPA Canada Public Sector Accounting Handbook provides guidance on the limit of the carrying amount of an accrued benefit asset. Consolidated Crown corporations and other entities must record a valuation allowance for funded plans in accordance with PS 3250 Retirement Benefits.

Note
Consolidated Crown corporations and other entities that are required to re-measure their accrued pension obligations under PSAS must ensure that they re-assess their valuation allowance under PSAS as they may need to adjust or record an amount.

Future benefit asset (liability), net of valuation allowance

It is important to ensure that the amount of future benefit asset (liability), net of valuation allowance, as at March 31, equals the sum of the amounts presented on the Statement of assets (form CC‑1) and the Statement of liabilities and equity (form CC‑2). Therefore, if this amount does not equal the sum of the amounts on form CC‑1 and CC‑2, variances should be explained in the section "Other amounts not included in the above reconciliation"; details of the nature and amount of the variances should be provided.

Note
Even though the information on the funded pension plans is aggregated in the supporting CC Forms, plans with future benefit asset are segregated from plans with future benefit liability and presented accordingly in the financial statements (form CC‑1 and form CC‑2). Therefore, future benefit asset for funded plans must not be netted against future benefit liability for funded and unfunded plans, but rather presented separately on form CC‑1.

Additional Information

For the benefit plans that are in a deficit position (not fully funded plans and unfunded plans), provide a breakdown of the accrued benefit obligation and plan assets at March 31.

Part B:

The purpose of Part B of form CC‑2b‑1 is to provide continuity schedules which help to reconcile the future benefit asset (liability) and unamortized net actuarial gain (loss). If calculated amounts do not agree to the amounts in Part A, details of the nature and amount of the variances should be provided. The greyed-out cells are linked to other CC Forms to ensure that proper amounts are included in the reconciliation. These cells should not be overridden. The information on the variances must be entered into the blank cells only (i.e. opening balances, stub period adjustments from prior year, one-time adjustments).

CC‑2b‑2—Reconciliation of accrued benefit obligation and plan assets

Reconciliation of accrued benefit obligation

The reconciliation of the accrued benefit obligation is based on the Crown corporation or other entity's measurement date.

Consolidated Crown corporations and other entities that report under IFRS are required, for the purpose of reporting in the CC Forms, to re-measure annually the accrued obligation of their funded defined pension plans using expected rates of return on plan assets for discount rates as recommended in PSAS. This requirement applies only to Canadian Air Transport Security Authority, Canadian Broadcasting Corporation and Via Rail Canada Inc.

The accrued benefit obligation at the beginning of the year should be the amount of accrued benefit obligation at the end of the year reported on the prior year's CC Form. If the opening balance has been restated, record the amount of restatement separately as "Prior period restatement".

Reconciliation of plan assets

This portion of the reconciliation pertains only to funded defined benefit plans. Unfunded defined benefit plans do not have plan assets; therefore, no amount of contributions and benefits paid should be reported in the reconciliation. This presentation may differ from the presentation used in the Crown corporation and other entity's financial statements, where benefits paid and matching amount of contributions may be recorded.

The reconciliation of the plan assets is based on the Crown corporation or other entity's measurement date.

Plan assets at the beginning of the year should be the amount of plan assets at the end of the year reported on the prior year's CC Form. If the opening balance has been restated, record the amount of restatement separately as "Prior period restatement".

Actuarial gains or (losses) on plan assets represent the difference between the actual and the expected return on plan assets. The expected return on plan assets and the actuarial gains or (losses) on plan assets must be disclosed separately. Special consideration should be given to this item as the presentation required on the CC Form may vary from the presentation used in the Crown corporation and other entity's financial statements.

Contributions receivable from employees for past service buyback elections are not included in investments but shown as a separate line item.

Additional information

Provide additional information as requested in this section.

CC‑2b‑3—Expenses and contributions

Total expenses for the year comprise the benefit expense and net interest expense which should be reported separately both on the form CC‑2b‑3 and in the Statement of revenue and expenses (form CC‑3).

Benefit expense

Total benefit expense, as presented in the supporting schedule, is comprised of defined benefit plan expense, defined contribution plan expense, multi-employer plan expense accounted for as a defined contribution plan and contractual termination benefits, as applicable. Employer contributions to the public service pension plan must be included as a separate line item in the benefit expense.

Defined benefit plan expense

The amount related to each component of the defined benefit plan expense must be provided.

The employer's share of the cost of benefits earned (benefits earned less employee contributions) and the cost of plan amendments, curtailments and settlements should carry-over from the reconciliation of the accrued benefit obligation (form CC‑2b‑2). The amortization of actuarial gains (losses) pertains to the actuarial gains (losses) arising after the date of transition to new accounting standards as these actuarial gains (losses) have to be accounted for in accordance with PSAS. Under PSAS, the actuarial losses and gains must be amortized over a reasonable future period, such as EARSL. Amortization may commence in the period following the determination of the actuarial gains (losses).

Accelerated amortization may occur following a plan amendment, curtailment or settlement and the amount must be reported on a separate line.

Termination benefits include early retirement window enhancements, closure benefits and severance benefits relating to a reorganization or downsizing.

When an accrued benefit asset is impaired, a valuation allowance or a change in valuation allowance should be recognized in the statement of operations for the period in which the change occurs in accordance with PS 3250 Retirement Benefits.

Net interest expense

The amount of interest on the average accrued benefit obligation and the expected return on the average value of the investments should be carried-over from the reconciliation of the accrued benefit obligation and the reconciliation of the plan assets (if applicable) (form CC‑2b‑2).

Contributions made and benefits paid from April 1 to March 31

The amount of contributions made and benefits paid presented in the reconciliations may cover a 12 month period (i.e. Crown corporation or other entity's disclosure period) that differs from the Government of Canada's reporting period (April 1 to March 31). Similarly, any additional information on the amount of contributions made and benefits paid presented in the Crown corporation or other entity's annual report may cover a period that differs from the Government of Canada's reporting period. Therefore, please provide the amount of contributions made and benefits paid from April 1 to March 31. In addition, employer regular contributions must be presented separately from employer special funding and solvency contributions.

Note: Contributions are made by reference to plan terms and actuarial valuations. However, in regards to unfunded defined pension plans, some Crown corporations and other entities report contributions equivalent to benefit payments in their own plan asset reconciliation. These matching contributions must be excluded from the amount of contributions reported on form CC‑2‑b‑3. Contributions to unfunded defined pension plans would normally be part of the Crown corporation and other entity’s general funds.

The health care and dental plans for the Government's retired employees are contributory plans, whereby contributions by retired plan members are made to obtain coverage. If the Crown corporation or other entity has contributory future benefit plans, provide the amount of contributions made by retired plan members to obtain coverage from April 1 to March 31. If there are no contributory future benefit plans, indicate "N/A" in the space provided. The Crown corporation or other entity's costs and benefits paid must be presented net of these contributions in the reconciliations and supporting expense schedule.

CC‑2b‑4—Supplementary information

This section is used to provide an overview of all the future benefit plans accounted for by the Crown corporation or other entity as well as any changes to the plans that took place during the year.

Overview of benefit plans

The name of the future benefit plans and a brief overview of the plans for each of the categories indicated on the CC Form should be provided. For categories that do not apply, please indicate "does not apply" under the "Name of the plan" column. The overview of a plan is only required if it is not provided or is different from the description provided in the Crown corporation or other entity's most recent Annual report. Therefore, please provide the overview of the plan or indicate "same description as disclosed in most recent Annual report" under the "Plan overview" column. Insert additional lines as required. In addition, please confirm if the Crown corporation or other entity's pension plans are federally regulated private pension plans governed by the provision of the Pension Benefits Standards Act, 1985 and required to adhere to the directives of the Superintendent of Financial Institutions.

Overview of funding policy

The name of the future benefit plan and a brief overview of the way it is financed should be provided. For example, a plan could be financed from employee and employer contributions, as well as investment earnings, or retired plan members could contribute to a specific plan in order to obtain coverage. The overview is only required if it is not provided or is different from the description provided in the Crown corporation or other entity's most recent Annual report. Therefore, please provide the overview or indicate "same funding policy as disclosed in most recent Annual report" under the "Funding policy" column. Insert additional lines as required. In addition, for funded benefit plans, please indicate if funds are segregated and held in external trusts.

Overview of significant changes to the plans during the year

Crown corporations and other entities that reported plan amendment, curtailment or settlement on forms CC‑2b‑2 and CC‑2b‑3 must provide the name of the future benefit plan affected by the change and a description of the change that occurred during the year. Insert additional lines as required.

CC‑2b‑5—Assumptions, actuarial valuations and sensitivity analysis

Assumptions

The rates used to determine the value of the accrued benefit obligations, as well as the benefit and interest expenses, should be presented in the format specified on the CC Form.

For each of the benefit plans, indicate the name of the plan and the related EARSL of the employees. Insert additional lines as required.

Actuarial valuations

For each of the benefit plans, indicate the date of the most recent valuation for funding purposes. Insert additional lines as required.

Sensitivity analysis

All consolidated Crown corporations and other entities must report the sensitivity analysis in the number format on the CC Form.

The sensitivity analysis will allow the OCG to assess whether the impact of the difference between IFRS and PSAS discount rates is material for consolidated Crown corporations and other entities that are not required to re-measure their defined benefit plans to conform to PSAS. Because of materiality, and/or depending on the individual circumstances of each organization, the OCG may request additional information or set specific reporting requirements in order to ensure full compliance with PSAS.

18.4.3 Forms CC‑3, CC‑3a and CC‑3b—Revenues and expenses and form CC‑3c—Other comprehensive income

Revenue and expense transactions, by category, on a cumulative basis from April 1 to the end of quarter reporting date

Revenues must be identified as to the source from which they are generated - such as: operations, appropriations, investments, grants/subsidies, gain on disposals of capital assets and other types of income.

Expenses include cost of sales and services, pension and other employee future benefits, grants/subsidies, finance charges, interest on capital leases, amortization of capital assets, income taxes, loss on disposals of capital assets and other types of expense. The financial information is cumulative from April 1 of each year to the closing date of each quarter and includes the March 31 preliminary and final amounts to cover the period of 12 months.

When exact amounts are not available, estimates may be used.

For the various categories of revenues and expenses, identify revenue and expense amounts of transactions with Government organizations listed in Appendix B, Crown corporations and other reporting entities listed in Appendix A or form CC‑12 or third parties and classify in the appropriate column. Note that amortization expenses fall under third parties.

Enterprise Crown corporations and other government business enterprises reporting under IFRS in the CC Forms must report net unrealized fair value adjustments on financial instruments at fair value through profit or loss separately in the form CC‑3 (even though it may have been netted against another item in the financial statements of the entity). Ensure the amounts reported are properly classified between Transactions with the Government of Canada, Transactions with Crown corporations or other reporting entities and Transactions with third parties to allow for reconciliation with form CC‑1a. 

Consolidated Crown corporations and other entities reporting under PSAS on the CC Forms must report net unrealized fair value adjustments on financial instruments in the fair value category and unrealized foreign exchange gains/losses in the Statement of remeasurement gains and losses (form CC‑4b).

For March 31 preliminary and final submissions, individual revenue and expense transactions with a Government organization, a Crown corporation or other reporting entity included in the Government reporting entity totalling $1 million and above should be listed separately by Government department, Crown corporation or other reporting entity on forms CC‑3a and CC‑3b.

Form CC-3a provides details of the revenues reported on form CC‑3 from the Government of Canada, Crown corporations or other reporting entities. Transactions with Government organizations, Crown corporations or other reporting entities totalling $1 million and above must be listed separately. All other transactions should be aggregated and shown as one amount. If space on the form is insufficient, additional lines may be inserted.

Amounts as well as the proper Government organization, Crown corporation or other reporting entity must be listed according to the proper revenue category.

Form CC-3b is the equivalent form for reporting expense transactions with the Government of Canada, Crown corporations and other reporting entities; only transactions totalling $1 million and above need to be detailed.

Note that revenue totals (form CC‑3a) and expense totals (form CC‑3b) generated with the Government of Canada, Crown corporations and other reporting entities must agree with the appropriate totals on form CC‑3.

Only enterprise Crown corporations and other government business enterprises reporting under IFRS on the CC Forms are required to report other comprehensive income (OCI) on form CC-3c. Items of OCI should be split between OCI subsequently reclassifying to profit/loss (i.e. unrealized gains/losses on available-for-sale financial assets) that is reported in Accumulated other comprehensive income/loss (form CC‑4b) and non-reclassifying OCI taken directly to Accumulated profit/loss or surplus/deficit (form CC‑4) (i.e. actuarial gains/losses). Ensure the amounts reported are properly classified between Transactions with the Government of Canada, Transactions with Crown corporations or other reporting entities and Transactions with third parties to allow for reconciliation with form CC‑1a.

Form CC‑3c is not applicable to consolidated Crown corporations and other entities reporting under PSAS on the CC Forms. These entities must ensure that the amounts reported in OCI in their own financial statements are properly presented on other CC Forms in accordance with PSAS (i.e. actuarial gains and losses are deferred and amortized to benefit expense).

18.4.4 Forms CC‑4, CC‑4a and CC‑4b—Equity accounts

Forms CC‑4, CC‑4a and CC‑4b are designed to report equity transactions segregated between the Government of Canada, Crown corporations and other reporting entities, and third parties.

1. Contributed surplus
   
   Transactions must be identified by source as related to the Government of Canada, Crown corporations and other reporting entities, or third parties for such transactions as the receipt of additional capital, special appropriations, donations or unusual write-offs.
   
   
2. Accumulated profits/losses or Net assets/liabilities
   
   The opening balance must agree to the closing balance reported in prior year. Any prior period restatements must be reported separately and sufficient explanation for the restatement must be provided.
   
   Transactions must be identified by source as related to the Government of Canada, Crown corporations and other reporting entities, or third parties for such transactions as dividends declared to the Government (i.e. declared or paid by the corporation to the Government, transfers of excess funds or profits, provisions, allowances and special or unusual write-offs. Prior year adjustments must be properly described and an appropriate explanation must be provided.
   
   Consolidated Crown corporations and other entities reporting under PSAS on the CC Forms must exclude remeasurement gains/losses (if applicable) from the Statement of net assets/liabilities and report them on the Statement of accumulated remeasurement gains/losses (form CC‑4b).
   
   Any change in accounting policy resulting in a restatement must be substantiated by completing form CC‑7 and must reflect a description of the change and the quantitative impact on the financial statements items.
   
   Enterprise Crown corporations and other government business enterprises reporting under IFRS on the CC Forms must report the total of non-reclassifying OCI for the year (form CC‑3c) on this form.
   
   
3. Capital stock
   
   Transactions related to capital stock such as new issues or restructuring must be identified on form CC‑4a.
   
   
4. Other equity accounts/funds
   
   The name of other equity accounts/funds must be provided. Note that reserves are included in this category. Transactions in this type of equity account/fund must be identified; the nature of the change must also be reflected on form CC‑4a.
   
   
5. Accumulated other comprehensive income or losses
   
   Form CC‑4b is designed to gather information related to the accumulated other comprehensive income or losses of enterprise Crown corporations and other government business enterprises.
   
   Enterprise Crown corporations and other government business enterprises must report on this form the total of reclassifying OCI for the year (from form CC‑3c) and the amounts reclassified to profit/loss during the year.
   
   
6. Accumulated remeasurement gains or losses
   
   Form CC‑4b is designed to gather information related to accumulated remeasurement gains or losses of consolidated Crown corporations and other entities that have early adopted PS 3450-Financial Instruments, PS 2601-Foreign Currency Translation, as well as PS 1201-Financial Statement Presentation.
   
   The amounts reported in the Accumulated remeasurement gains or losses generally arise from:
   • unrealized gains and losses attributable to financial instruments in the Fair value category such as derivatives and portfolio investments in equity instruments that are quoted in an active market
   • unrealized exchange gains and losses in a foreign currency
   
   Some entities have several equity account categories. Forms CC‑4 and CC‑4a must be used to detail any changes in such equity accounts/funds.
   
   The above financial information is cumulative from April 1 to the closing date of each quarter. March preliminary and final amounts represent 12 months of financial information.
   
   Note that the end of period balance of the equity accounts must agree with the corresponding equity accounts reported on form CC‑2.

18.4.5 Forms CC‑5, CC‑5a, CC‑5b and CC‑5c—Annual supplementary information

Forms CC‑5, CC‑5a, CC‑5b, CC‑5c are designed to report transactions or information related to capital assets, assets under capital leases, obligations related to capital leases, amortization policies, information on works of art or similar items and other supplementary information.

1. Details of transactions relating to capital assets
   
   The schedule provides details of capital assets and amortization thereof covering the 12 month period ending March 31 of the current year. Amounts should be entered as follows:

   Categories of capital assets

   Capital assets are reported under the main categories of tangible capital assets, and work in progress on tangible capital assets.

   Opening balance April 1

   The opening balance as at April 1 is the amount reported as the closing balance as at March 31 of the previous period.

   Acquisitions during the year

   The acquisitions during the year represent the cost of capital assets acquired during the 12 month period ending March 31.

   Sales, disposals and write-offs

   The sales, disposals or write-offs in capital assets consist of the elimination of the original cost of the capital assets sold, traded in, disposed of or written-off during the 12 month period ending March 31.
   
   The sales, disposals or write-offs in accumulated amortization consist of the elimination of the accumulated amortization related to capital assets that have been sold, traded in, disposed of or written-off during the period.

   Work in progress transfers

   Work in progress transfers to capital assets categories are reported in this column by reporting a reduction in the work in progress account and an increase in the appropriate capital asset. The total impact of this transfer should be nil.

   Other transactions

   The other transactions represent any adjustments made to capital assets and/or accumulated amortization except acquisitions, sales, disposals, write-offs and trade-ins.
   
   For other transactions over $1 million, provide a detailed description of the adjustment.

   Amortization for the year

   The amortization for the year represents the charge made to reflect the economic usage of the assets during the 12 month period ending March 31.

   Closing balance March 31

   The closing balance as at March 31 represents the original cost of the asset still owned by the entity (capital assets) or the total accumulated amortization related to the closing balance of the capital assets.

   Net book value balance at March 31

   The net amount must agree with that reported on the financial position item on form CC‑1 as of March 31 of the current period.

   Proceeds on disposition of capital assets during the year ending March 31

   Amounts received for capital assets sold or as a trade-in allowance are shown in total on a separate line.
2. a) Details of transactions relating to assets under capital leases
   
   

   The following information is required:

   Categories of assets under capital leases

   Assets under capital lease are reported for the main categories of leased capital assets.

   Opening balance April 1

   The opening balance as at April 1 is the amount reported as the closing balance as at March 31 of the previous period.

   Acquisitions during the year

   The acquisitions during the year represent the cost of capital assets acquired under a capital lease during the 12 month period ending March 31.

   Disposals and write-offs

   Disposals and write-offs consist of the elimination of the original cost of the assets under a capital lease disposed of or written-off during the 12 month period ending March 31.
   
   The disposals or write-offs in accumulated amortization consist of the elimination of the accumulated amortization related to assets under capital leases that have been disposed of or written-off during the period.

   Work in progress transfers

   Work in progress transfers to capital assets categories are reported in this column by reporting a reduction in the work in progress account and an increase in the appropriate capital asset. The total impact of this transfer should be nil.

   Other transactions

   The other transactions represent any adjustments made to assets under capital leases and/or accumulated amortization except acquisitions, disposals and write-offs.
   
   For other transactions over $1 million, provide a detailed description of the adjustment.

   Amortization for the year

   The amortization for the year represents the charge made to reflect the economic usage of the assets during the 12 month period ending March 31.

   Closing balance March 31

   The closing balance as at March 31 represents the original cost of the asset still leased by the entity or the total accumulated amortization related to the closing balance of the assets under capital leases.

   Net book value balance at March 31

   The net amount must agree with that reported in the financial position item on form CC‑1 as of March 31 of the current period.

   b) Obligations related to capital leases
   
   The following information is required for capital leases with total remaining minimum lease payments at March 31 that exceed $1 million. All capital leases with total remaining minimum lease payments of less than $1 million can be grouped and reported together on the form.

   Identification of capital lease

   Identify the equipment by specific type. Describe a building by name and location. Describe land by location and, if applicable, the building to which it is related.

   Inception date and lease term in years

   Represents the starting date of the lease and the term in years.

   Total remaining minimum lease payments

   The total planned or agreed payments to be made over the remaining term of the lease, excluding executory costs. This amount represents the total outstanding obligation.

   Discount rate

   This is the rate used to calculate the net present value of the minimum lease payments and should be the lower of the Government's rate for incremental borrowing (also referred to as Government of Canada lending rates) and the interest rate implicit in the lease, if practical to determine.

   Imputed interest

   The amount of interest deemed to be included in the total minimum lease payments, using the appropriate discount rate. Note - executory costs must be excluded from the total minimum payments when calculating imputed interest.

   Net obligations related to capital lease agreements

   Represents the remaining lease payments less the imputed interest and executory costs. This amount must agree with the amount reported on form CC‑2.

   Payments due each of the subsequent five (5) years and thereafter

   In these columns, the total remaining minimum lease payments and the imputed interest are allocated by year and must agree with the total reported.
   
   All leases where the total remaining lease payments at March 31 are less than $1 million are to be reported in aggregate on one line. In this case, the inception date, lease term and discount rate columns do not need to be filled in. All remaining columns are to be filled in.

   Interest expense on capital leases recorded in the current year

   Portion of payments made in the current year representing the interest portion.
3. Supplementary information on capital assets
   
   Details of capital assets administered by the Crown corporation or other reporting entity on behalf of the Government, a Minister, or any other government organization for which the cost or part of the cost is not recorded in the financial statements. This information will be used to evaluate the completeness of reporting of capital assets by all Government departments and agencies.
   
   The following three items of information are required only by consolidated Crown corporations and other entities for note disclosure purposes in the audited consolidated financial statements of the Government of Canada:
   • information when the organization acquires capital assets from the Government that are recorded at a value other than the original cost of acquisition (e.g. assets that were transferred from the Government at market value)
   • information when the organization receives a contribution in the form of a tangible capital asset during the year
   • a description of the asset and its use if the organization carries tangible capital assets that are recorded at nominal value
     
     
4. Amortization policies, works of art or similar items
   
   The amortization policies table represents the amortization method used by asset type as well as useful life in years or applicable rate for each asset account, as recommended in the amortization policy.
   
   When different components of a capital asset have different useful lives, they may be accounted for as separate items of capital assets and are amortized over their respective useful lives. When this approach is adopted, the amortization policies table must present the useful life or rate information as a range of useful lives or rates for each asset type.
   
   Supplementary information on works of art or similar items is required for the notes to the consolidated financial statements. Information is required if the organization holds museum collections, works of art, or historical treasures that have cultural, aesthetic or historical value that are worth preserving perpetually. Provide a brief description and the net book value, if applicable.

18.4.6 Forms CC‑6, CC‑6a, CC‑6b‑1 and CC‑6b‑2—Supplementary information

1. Borrowings

   Form CC‑6 is for reporting borrowing transactions, accrued interest, maturity and currency of borrowings from third parties.

   1. Borrowings from third parties, including accrued interest
      
      This portion of the form should be filled out each quarter by all Crown corporations and other entities. It shows borrowings, accrued interest and repayment transactions with third parties, segregated between borrowings guaranteed by the Government and other borrowings.
      
      Please note that new borrowings are cumulative from April 1 to the end of the period and are not new borrowings recorded during the reporting quarter. The opening balance at April 1 should be equivalent to your March 31 input of the previous fiscal year and should not change throughout the year.
      
      Borrowings guaranteed by the Government may not necessarily be limited only to Crown corporations borrowing as agents of Her Majesty. Incorporation legislation or governing Acts may also expressly state the guarantee status applicable to borrowings.
      
      
   2. Maturity of borrowings from third parties, including accrued interest
      
      This portion of the form is only to be completed on an annual basis; it details the amount of minimum borrowing repayments for each of the following five years and should include the accrued interest. This information is at March 31 of the current period and should agree in total with the amount shown on form CC‑2. In addition, for each year of the following five years and subsequent years, calculate the average interest rate for all issues. If variable or prime plus interest rates exist for some borrowings, the total borrowings and the estimated interest rate should be disclosed as a footnote in a note to the schedule.
      
      Details by borrowing instrument must be reported by the consolidated entities only and the total must be reported by all Crown corporations and other reporting entities. The minimum borrowing repayments must agree with the amount shown in the financial position item on form CC‑2, and with the borrowing from third parties amount reported in (a) on form CC‑6.
      
      
   3. Currency of borrowings from third parties, including accrued interest
      
      This portion of the form is only to be completed on an annual basis and the total amount of borrowings from third parties, including accrued interest, as at March 31 of the current year should be segregated between amounts payable in Canadian dollars and amounts payable in foreign currencies. The amount of Canadian dollar equivalent value must be presented and the total amount must agree in total with the amount shown in the financial position item on form CC‑2, and with the minimum borrowing repayments listed in (b) on form CC‑6.
      
      
   4. Terms and conditions by borrowing instrument
      
      This portion of the form is to be completed on an annual basis by the consolidated entities only, and provides the detailed terms and conditions of each borrowing instrument.
      
      

2. Contingent liabilities and contractual obligations

   Form CC‑6a is designed to report the contingent liabilities and contractual obligations of enterprise Crown corporations and other government business enterprises. These entities should refer to IAS 37 – Provisions, contingent liabilities and contingent assets.

   Forms CC-6b-1 and CC‑6b‑2 are designed to report on contractual obligations and contingent liabilities of consolidated Crown corporations and other entities only. These entities should refer to the PSAS: PS 3300-Contingent Liabilities, PS 3310-Loan Guarantees and PS 3390-Contractual Obligations, as required.

   1. Contingent liabilities
      
      Contingent liabilities, as reported in the notes to the audited consolidated financial statements of the Government of Canada, must be reported by major category. Forms CC‑6a and CC‑6b‑1 provide space for a description of contingent liabilities by category. Categories may include, for example, claims and pending and threatened litigations, loan guarantees, performance guarantees, letters of credit, contingent liabilities associated with contaminated sites, etc. Contingent liabilities associated with contaminated sites are any estimated remediation costs of which the Government's obligation to incur such costs is uncertain, i.e. remediation related to litigation. Remediation estimates for contaminated sites where the Government's obligation to incur such costs has been assessed and evaluated are reported on form CC‑2d "Remediation liabilities for contaminated sites".
      
      Enterprise Crown corporations and other government business enterprises are to complete form CC‑6a on a quarterly basis.
      
      Consolidated Crown corporations and other entities are to complete form CC‑6b‑1 on a quarterly basis. For claims and litigations, the amount claimed by the plaintiff, the legal counsel's best estimate of potential liability, and management's best estimate of potential liability must also be reported. Where either of these amounts is not-estimable, report the value as "N/E". For guarantees, a complete listing should be provided. For each guarantee, provide the authorized limit, the principal amount outstanding and the allowance recorded (if applicable).
      
      

      Note
      Authorized limit represents the aggregate amount of various types of authorities of government bodies as stipulated in legislation, legal agreements or other documents that may be in force at any one time.

      Note
      For each of the categories of contingent liabilities listed, indicate "N/A" if not applicable. Leaving the cells blank is not permitted.

   2. Contractual obligations
      
      There are two different forms depending on the type of entity (as listed in Appendix A or Form CC‑12).
      
      • Enterprise Crown corporations and other government business enterprises are to complete form CC‑6a. Include all contractual obligations as at March 31.
        
        
      • Consolidated Crown corporations and other entities are to complete form CC‑6b‑2 for all contractual obligations with an outstanding balance at March 31 that exceeds $10 million per project or individual transaction, if not part of a project.

18.4.7 Form CC‑7—Change in accounting policies or unusual transactions

Form CC‑7 is designed to gather information pertaining to changes in accounting policies or unusual transactions. For each change in accounting policy, the description of the change and the effect of the change on the financial statements should be disclosed. The disclosure of particulars, including dollar amounts, applies to each change in accounting policy.

The classification of a transaction as unusual requires significant judgment. Unusual transactions usually fall outside the normal operating activities of the entity, and as a result, are not expected to occur on a regular basis. Significant unusual transactions are recorded on form CC‑7 and may be separately disclosed in the Public Accounts of Canada. Please include a brief description of any unusual transaction that has occurred during the period that may result in a difference in accounting policies as compared to the Government's accounting policies.

For consolidated Crown corporations and other entities, the accounting policies must conform to the accounting policies used by the Government of Canada. Please include a brief description of any unusual transaction that has occurred during the period that may result in a difference in accounting policies as compared to the Government's accounting policies. If an accounting interpretation has been based upon another primary source of generally accepted accounting principles, a description should be provided with the impact on the financial statements.

Early adoption of accounting standards which may differ from the Government's accounting policies, must be disclosed on this CC Form with a description of the impact on the financial statement components along with the associated amounts.

Details of the restatement of opening balance recorded on form CC‑4 should be provided.

18.4.8 Form CC‑8—Reconciliation between International Financial Reporting Standards and Public Sector Accounting Standards

Consolidated Crown corporations and other entities that have adopted IFRS as their basis of accounting are to complete form CC‑8 on a quarterly basis. On this form, the reconciliation between accounting policies from IFRS to PSAS must be described and the impact on the financial statements must be presented by financial statement item with the corresponding amount, as listed on the assets, liabilities, equity, revenues, expenses and contingent liabilities forms.

18.4.9 Form CC‑10 ¹—Insurance programs

This form is applicable to Canada Deposit Insurance Corporation, Canada Mortgage and Housing Corporation, Export Development Canada, Farm Credit Canada and other Crown corporations or reporting entities operating insurance programs with third parties.

General requirements:

1. a separate form CC‑10 for each insurance program administered
2. amounts reported should be on a comparative basis, current period with those of the previous period
3. any restatement and reclassification of the previous period's amounts as well as any major changes from one quarter to another must be explained in reasonable detail

Specific requirements:

1. amount of insurance in force as at the reporting date
2. the opening balances of the fund as at April 1 for the current and previous period
3. total revenues credited to the fund for the period April 1 to the end of the quarter being reported, classified under premiums and fees, investment income, appropriations and other revenues and the total revenues for the period
4. total expenses debited to the fund for the period April 1 to the end of the quarter being reported, classified under loss on claims paid or provided for, the interest paid on corporate borrowings, administrative expense, funds returned to the Government and other expenses and the total expenses for the period
5. the profit (loss) for the period
6. the closing balance of the fund at the reporting date which should agree to the relative totals reported in the corporate fund general ledger and balance to the total of (A) plus or minus (D) shown on form CC‑10. For Export Development Canada, only the revenues and expenses are reported on the form CC‑10 with appropriate notes relative to the provision maintained by the corporation
7. amount of net claims paid and accrued during the year at the reporting date. This amount represents the difference between claims paid and amounts received from sales of related assets or other recoveries. For the period ended March 31 of a fiscal year, this amount must cover the 12 month period from April 1 to March 31
   
   For quarterly reports, the amount reported must be the amount of the net claims paid from April 1 to the end of the quarter being reported. Amounts reported for the previous year must be reported on the same basis and any restatement of the previous year's amounts must be explained. If recoveries are higher than claims paid, a negative amount (surplus) must be shown. Indicate a surplus by a minus sign "-" preceding the amount reported.
   
   If there are no claims and no recoveries due to the inactivity in the fund, the abbreviation for not applicable "N/A" must be used.
   
   

   Note
   The reporting of net claims is to be cumulative in all reports - e.g., the report for December 31 will cover net claims for the nine months April to December, and is not to be restricted to the months of October, November and December.

8. average of annual net claims paid over the most recent 60 months (five years). For reports submitted for periods ending March 31 of a fiscal year, this amount must be for the 60 month period, from April 1 to March 31 of the current and previous four fiscal years
   
   For quarterly reports, the amount to be reported must be for the 60 month period ending with the quarter being reported - e.g. from October 1, 2010 to September 30, 2015 for the current fiscal year and similarly for the five previous fiscal years ending on September 30 of the previous fiscal year. Amounts reported for the previous fiscal year and quarters must be on the same basis and any restatement of the previous fiscal year's amounts must be explained. If the recoveries are higher than the average claims paid in the 60 month period, negative amounts (surplus) must be shown.
   
   If there are no claims and no recoveries due to the inactivity in the fund, the abbreviation for not applicable "N/A" must be used
9. when an actuarial valuation is undertaken on the adequacy of the fund or allowance, the result must be disclosed by way of a note
10. factors or events that had a material effect on the operation or financial position of the insurance fund or allowance, which occurred during the period being reported. A concise description of such events and factors should be prepared, as this information may be used as footnotes to the Government's Summary of Insurance Programs of agent Crown corporations

18.4.10 Form CC‑12—List of Crown corporations and other reporting entities

In order to facilitate the completion of CC Forms, a list of Crown corporations and other reporting entities has been included for an easier access. The same list can be found in Appendix A of this chapter.

18.4.11 Annual report

All Crown corporations and other reporting entities are required to submit a copy of their audited financial statements to Treasury Board, as per section 150 of the Financial Administration Act.

For parent Crown corporations, where if wholly-owned subsidiaries are non-consolidated, a copy of the audited financial statements of the parent Crown corporation and of each wholly-owned subsidiary is required.

Address for submissions

18.4.12 Frequency of reporting

Crown corporations and other reporting entities with projected annual revenues of less than $10,000,000 are only required to submit their CC Forms for the March 31 preliminary and final submissions. The projected annual revenues must be for the Government fiscal year (i.e., April 1 to March 31). When applicable, a letter of confirmation to this effect, duly signed by the officer referred to in section 18.2, must be forwarded to the Receiver General on or before July 31. Please note that this date also coincides with the June 30 submission reporting due date.

As of March 31 and for each subsequent calendar quarter, each Crown corporation and other reporting entity is required to submit CC Forms according to the following summary.

The submissions are due as follows:

The purpose of the March 31 (final amounts) report is for publication in the Public Accounts of Canada. If there are no changes to the preliminary amounts, a final submission is not required and an email will suffice.

Submission of accurate, complete and timely information by all organizations that are part of the Government reporting entity is essential to the timely preparation of the Public Accounts of Canada. It is imperative that this information be submitted on time.

18.4.13 Submission of forms

A Transmittal Memorandum is included to summarize the forms being submitted and requires the signature of the Chief Executive Officer (CEO) or Chief Financial Officer (CFO) to certify the information provided and the basis of accounting used for the preparation of the CC Forms.

The memorandum covers the requirements of this chapter of the Receiver General Manual for reporting the results and financial position of Crown corporations and other reporting entities and reporting of insurance programs administered by Crown corporations and other reporting entities.

Crown corporations and other reporting entities must submit a copy of their forms in an Excel (.xls) format by the due dates (refer to subsection 18.4.12) by email to:
TPSGC.CPCControle-PACControl.PWGSC@tpsgc-pwgsc.gc.ca. A scanned copy of the Transmittal Memorandum signed by the CEO or the CFO should also be attached to the CC Forms when submitted.

CC Forms in an Excel (.xls) format are available upon request by sending an email to:
TPSGC.CPCControle-PACControl.PWGSC@tpsgc-pwgsc.gc.ca.