Pay Centre processing times
| Service Standards | Documents Required by Departments and Agencies | Timelines for Sending Documents to the Pay Centre in Order to Meet the Service Standards |
|---|---|---|
Hiring The salary payment for the work completed during the first pay period will be made at the end of the following pay period. |
Hiring
|
Hiring The first day of work |
Termination of Employment – Indeterminate Positions
|
Termination of Employment – Indeterminate Positions 1, 2 and 3
3 (in addition to above documents) Leave application (GC-178), if applicable 4 Severance pay annex completed by the employee |
Termination of Employment – Indeterminate Positions 1, 2 and 3 At least 20 business days prior to the termination date 4 As soon as possible after receiving the document sent to the Pay Centre |
Termination of Employment - Casual and Term Positions
|
Termination of Employment - Casual and Term Positions 1, 2 and 3 No document required (one document to be reviewed by the Pay Centre) |
Termination of Employment - Casual and Term Positions N/A |
Extensions – Casual, Term, Student and Acting Positions Steps will be taken to prevent a break in pay between consecutive contract periods. *As long as employee is in the same position, same department, with no break in service |
Extensions – Casual, Term, Student and Acting Positions Contract extension letter |
Extensions – Casual, Term, Student and Acting Positions 2 weeks prior to the contract end date |
Leave Without Pay, Leave with Income Averaging, Pre-Retirement Transition and Self-Funded Leave
|
Leave Without Pay, Leave with Income Averaging, Pre-Retirement Transition and Self-Funded Leave 1
*These forms must be completed by the employee and approved by the manager 2 Message from the manager through trusted source confirming that the employee has been re-taken on strength on the day the employee returned to work |
Leave Without Pay, Leave with Income Averaging, Pre-Retirement Transition and Self-Funded Leave 1 At least 20 business days prior to the salary reduction date 2 Re-taken on strength date |
|
1 and 3 Required documents listed in the roles and responsibilities document. 2 N/A |
1 and 3 As soon as possible 2 N/A |
| Service Standards Based on the Various Collective Agreements - The employer strives to make the payment | Documents Required by Departments and Agencies |
Timelines for Sending Documents to the Pay Centre in Order to Meet the Service Standards |
|---|---|---|
In the month following the month during which the employee worked the overtime
|
||
No more than 6 weeks following the end of the pay period for which the employee is requesting payment
|
No more than 10 business days following the end of the pay period during which the overtime was worked. |
|
No more than 6 weeks following the end of the pay period during which the overtime report was submitted
|
Electronic overtime report completed by the employee and approved by the manager. Only employees or managers who do not have access to a computer or the Compensation Web Applications (CWAs) may submit a paper copy. |
|
No more than 2 months following the end of the pay period in which the overtime was worked ✓ FI group |
No more than 15 business days following the end of the pay period during which the overtime was worked. |
|
Within 8 weeks of the overtime report being submitted ✓ FS group |
No more than 15 business days following the end of the pay period during which the employee submitted the request. |
|
Two pay periods after the one during which the Pay Centre receives the required document
There are no provisions regarding payments for these groups |
As soon as possible |