Chapter CP 12 - Documents

Section 1 - Documents

Related Topics

• Name and change of name
• Date of birth and change in date of birth
• Establishing applicant’s identity

1.1 This section is about

documents to be provided with applications.

1.2 Authorities

1.3 Acceptable documents

Documents used to establish permanent residence are:

• IMM 1000
• passport
• information from immigration records
• in the case of Thurlow applications, documentary evidence as described in chapter on Residence

Documents used to establish parentage (relationship of child to parent) are:

• birth certificate showing name(s) of parent(s)
• adoption order
• parent’(s)’ passport showing name of child
• IMM 1000 listing parent(s) for children who entered Canada as refugees

Documents used to establish citizenship are:

• certificate of Canadian citizenship or naturalization
• certificate of Registration of birth abroad
• Canadian provincial birth certificate
• existing citizenship records

Documents used to establish date of birth are:

• certificate of Canadian citizenship or naturalization
• certificate of Registration of birth abroad
• Canadian provincial birth certificate
• birth certificate issued by foreign government
• IMM 1000
• existing citizenship records
• existing immigration records

See Establishing applicant’s identify, date of birth for other acceptable documents.

Documents used to establish place of birth are:

• birth certificate
• IMM 1000
• adoption order
• passport
• existing citizenship records
• existing immigration records

1.4 Photocopies for 5(1), 5(2)(a) and replacement proof applications

Regular photocopies are acceptable for all documents that are required for grant application under section 5(1) or 5(2)(a), and applications for replacement certificates under section 3 (replacement proofs).

1.5 Documents for minors under 14

Section 5(2)(a) applications for minors under 14 will not be seen at local office during the process. Applications for minors under 5(2)(a) where parent is already a citizen may not be seen at local office. Local offices and CPC-Sydney may ask to see the originals in random audits.

1.6 When originals are mandatory

Accept only originals or certified copies for:

• first time proof applications
• renunciation applications
• retention applications where registration is done at same time (no previous application for registration)
• resumption applications where no previous record of citizenship exists

During random audits and Quality Assurance Program exercises, original documentation is required.

1.7 Originals may be requested anytime

Original documents may be requested by CPC-Sydney, local offices, Case Management Branch or the Registrar for any type of citizenship application during the processing of an application.