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Annex B - Statistical Report on the Privacy Act- 2011-2012
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Name of institution: Canada Border Services Agency
Reporting period: 2011-04-01 to 2012-03-31
Part 1 – Requests under the Privacy Act
|
Number of Requests |
Received during reporting period |
6674 |
Outstanding from previous reporting period |
306 |
Total |
6980 |
|
Number of Requests |
Closed during reporting period |
6330 |
Carried over to next reporting period |
650 |
Part 2 – Requests closed during the reporting period
2.1 Disposition and completion time
Disposition of requests |
Completion Time |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
1447 |
1507 |
88 |
3 |
1 |
0 |
0 |
3046 |
Disclosed in part |
897 |
1162 |
335 |
96 |
25 |
21 |
17 |
2553 |
All exempted |
1 |
0 |
1 |
0 |
0 |
0 |
0 |
2 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
208 |
193 |
14 |
3 |
0 |
3 |
0 |
421 |
Request transferred |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
262 |
32 |
7 |
1 |
0 |
2 |
4 |
308 |
Total |
2815 |
2894 |
445 |
103 |
26 |
26 |
21 |
6330 |
2.2 Exemptions
Section |
Number of requests |
18(2) |
0 |
19(1)(a) |
296 |
19(1)(b) |
55 |
19(1)(c) |
25 |
19(1)(d) |
60 |
19(1)(e) |
1 |
19(1)(f) |
0 |
20 |
0 |
21 |
456 |
22(1)(a)(i) |
39 |
22(1)(a)(ii) |
17 |
22(1)(a)(iii) |
6 |
22(1)(b) |
1578 |
Section |
Number of requests |
22(1)(c) |
23 |
22(2) |
0 |
22.1 |
0 |
22.2 |
0 |
22.3 |
0 |
23(a) |
0 |
23(b) |
1 |
24(a) |
0 |
24(b) |
0 |
25 |
3 |
26 |
1148 |
27 |
48 |
28 |
0 |
2.3 Exclusions
Section |
Number of requests |
69(1)(a) |
0 |
69(1)(b) |
0 |
69.1 |
0 |
70(1)(a) |
0 |
70(1)(b) |
0 |
Section |
Number of requests |
70(1)(c) |
0 |
70(1)(d) |
0 |
70(1)(e) |
0 |
70(1)(f) |
0 |
70.1 |
0 |
2.4 Format of information released
Disposition |
Paper |
Electronic |
Other formats |
All disclosed |
3008 |
38 |
0 |
Disclosed in part |
2119 |
434 |
0 |
Total |
5127 |
472 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests |
Number of pages processed |
Number of pages disclosed |
Number of requests |
All disclosed |
12720 |
11995 |
3046 |
Disclosed in part |
346557 |
259256 |
2553 |
All exempted |
24 |
0 |
2 |
All excluded |
0 |
0 |
0 |
Request abandoned |
9195 |
0 |
308 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition |
Less than 100 pages processed |
101-500 pages processed |
501-1000 pages processed |
1001-5000 pages processed |
More than 5000 pages processed |
Requests |
Pages disclosed |
Requests |
Pages disclosed |
Requests |
Pages disclosed |
Requests |
Pages disclosed |
Requests |
Pages disclosed |
All disclosed |
3036 |
10010 |
9 |
1428 |
1 |
557 |
0 |
0 |
0 |
0 |
Disclosed in part |
1933 |
16374 |
462 |
95511 |
98 |
50878 |
56 |
62843 |
4 |
33650 |
All exempted |
2 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Abandoned |
300 |
0 |
4 |
0 |
0 |
0 |
4 |
0 |
0 |
0 |
Total |
5271 |
26384 |
475 |
96939 |
99 |
51435 |
60 |
62843 |
4 |
33650 |
2.5.3 Other complexities
Disposition |
Consultation required |
Legal advice sought |
Interwoven Information |
Other |
Total |
All disclosed |
4 |
0 |
26 |
0 |
30 |
Disclosed in part |
349 |
14 |
1098 |
1 |
1462 |
All exempted |
0 |
0 |
1 |
0 |
1 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Abandoned |
10 |
0 |
0 |
0 |
10 |
Total |
363 |
14 |
1125 |
1 |
1503 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline |
Principal Reason |
Workload |
External consultation |
Internal consultation |
Other |
149 |
95 |
11 |
7 |
36 |
2.6.2 Number of days past deadline
Number of days past deadline |
Number of requests past deadline where no extension was taken |
Number of requests past deadline where an extension was taken |
Total |
1 to 15 days |
32 |
12 |
44 |
16 to 30 days |
11 |
6 |
17 |
31 to 60 days |
8 |
7 |
15 |
61 to 120 days |
5 |
20 |
25 |
121 to 180 days |
2 |
12 |
14 |
181 to 365 days |
4 |
11 |
15 |
More than 365 days |
2 |
17 |
19 |
Total |
64 |
85 |
149 |
2.7 Requests for translation
Translation Requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
Part 3 – Disclosures under subsection 8(2)
Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Total |
167 |
20 |
187 |
Part 4 – Requests for correction of personal information and notations
|
Number |
Requests for correction received |
7 |
Requests for correction accepted |
2 |
Requests for correction refused |
3 |
Notations attached |
2 |
Part 5 – Extensions
5.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken |
15(a)(i) Interference with operations |
15(a)(ii) Consultation |
15(b) Translation or conversion |
Section 70 |
Other |
All disclosed |
4 |
0 |
3 |
0 |
Disclosed in part |
90 |
0 |
280 |
0 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
Request abandoned |
3 |
0 |
6 |
0 |
Total |
97 |
0 |
289 |
0 |
5.2 Length of extensions
Length of extensions |
15(a)(i) Interference with operations |
15(a)(ii) Consultation |
15(b) Translation purposes |
Section 70 |
Other |
1 to 15 days |
3 |
0 |
1 |
0 |
16 to 30 days |
94 |
0 |
288 |
0 |
Total |
97 |
0 |
289 |
0 |
Part 6 – Consultations received from other institutions and organizations
6.1 Consultations received from other government institutions and organizations
Consultations |
Other government institutions |
Number of pages to review |
Other organizations |
Number of pages to review |
Received during reporting period |
120 |
1640 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
120 |
1640 |
0 |
0 |
Consultations |
Other government institutions |
Number of pages to review |
Other organizations |
Number of pages to review |
Closed during the reporting period |
113 |
1639 |
0 |
0 |
Pending at the end of the reporting period |
7 |
1 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other government institutions
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
Disclose entirely |
28 |
8 |
1 |
1 |
0 |
0 |
0 |
38 |
Disclose in part |
42 |
25 |
6 |
0 |
0 |
0 |
0 |
73 |
Exempt entirely |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
Exclude entirely |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
72 |
33 |
7 |
1 |
0 |
0 |
0 |
113 |
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 7 – Completion time of consultations on Cabinet confidences
Number of days |
Number of responses received |
Number of responses received past deadline |
1 to 15 |
0 |
0 |
16 to 30 |
0 |
0 |
31 to 60 |
0 |
0 |
61 to 120 |
0 |
0 |
121 to 180 |
0 |
0 |
181 to 365 |
0 |
0 |
More than 365 |
0 |
0 |
Total |
0 |
0 |
Part 8 – Resources related to the Privacy Act
8.1 Costs
Expenditures |
Amount |
Salaries |
$1,801,877 |
Overtime |
$39,855 |
Goods and Services
- Contracts for privacy impact assessments - $0
- Professional services contracts - $438,738
- Other - $531,912
|
$970,650 |
Total |
$2,812,382 |
8.2 Human Resources
Resources |
Dedicated full-time |
Dedicated part-time |
Total |
Full-time employees |
0 |
38 |
38 |
Part-time and casual employees |
0 |
3 |
3 |
Regional staff |
0 |
0 |
0 |
Consultants and agency personnel |
0 |
3 |
3 |
Students |
0 |
0 |
0 |
Total |
0 |
44 |
44 |