FEES

• 7. (1) Subject to subsection 11(6) of the Act, a person who makes a request for access to a record shall pay

  • (a) an application fee of $5 at the time the request is made;

  • (b) where applicable, a fee for reproduction of the record or part thereof to be calculated in the following manner:

    • (i) for photocopying a page with dimensions of not more than 21.5 cm by 35.5 cm, $0.20 per page,

    • (ii) for microfiche duplication, non-silver, $0.40 per fiche,

    • (iii) for 16 mm microfilm duplication, non-silver, $12 per 30.5 m roll,

    • (iv) for 35 mm microfilm duplication, non-silver, $14 per 30.5 m roll,

    • (v) for microform to paper duplication, $0.25 per page, and

    • (vi) for magnetic tape-to-tape duplication, $25 per 731.5 m reel; and

  • (c) where the record or part thereof is produced in an alternative format, a fee, not to exceed the amount that would be charged for the record under paragraph (b),

    • (i) of $.05 per page of braille, on paper with dimensions of not more than 21.5 cm by 35.5 cm,

    • (ii) of $.05 per page of large print, on paper with dimensions of not more than 21.5 cm by 35.5 cm,

    • (iii) of $2.50 per audiocassette, or

    • (iv) of $2 per microcomputer diskette.

• (2) Where the record requested pursuant to subsection (1) is a non-computerized record, the head of the government institution may, in addition to the fee prescribed by paragraph (1)(a), require payment in the amount of $2.50 per person per quarter hour for every hour in excess of five hours that is spent by any person on search and preparation.

• (3) Where the record requested pursuant to subsection (1) is produced from a machine readable record, the head of the government institution may, in addition to any other fees, require payment for the cost of production and programming calculated in the following manner:

  • (a) $16.50 per minute for the cost of the central processor and all locally attached devices; and

  • (b) $5 per person per quarter hour for time spent on programming a computer.

ACCESS

• 8. (1) Where a person is given access to a record or part thereof under the control of a government institution, the head of the institution may require that the person be given an opportunity to examine the record or part thereof, rather than a copy of the record or part thereof if,

  • (a) the record or part thereof is so lengthy that reproduction of the record or part thereof would unreasonably interfere with the operations of the institution; or

  • (b) the record or part thereof is in a form that does not readily lend itself to reproduction.

• (1.1) Where a person is given access to a record or part thereof under the control of a government institution, the head of the institution shall provide the person with an opportunity to examine the record or part thereof, rather than with a copy of the record or part thereof, where providing a copy to that person is prohibited by or under another Act of Parliament.

• (2) Where a person is given access to a record under the control of a government institution, the head of the institution may require that the person be given a copy of the record, rather than an opportunity to examine it if,

  • (a) the record forms a disclosable part of a record for which disclosure may otherwise be refused under the Act and from which it cannot reasonably be severed for examination; or

  • (b) the record is in a form that does not readily lend itself to examination.

• (3) Where access to a record under the control of a government institution is given in the form of an opportunity to examine the record, the head of the government institution shall

  • (a) provide reasonable facilities for the examination; and

  • (b) set a time for the examination that is convenient both for the institution and the person.

• (4) The head of a government institution shall not give a person who requests access to any record access thereto until that person has paid any fee or other amount or part thereof required to be paid under the Act and these Regulations in respect of that request.