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Minutes
Steering Committee, Special Meeting
March 10, 2003
Library & Archives of Canada
395 Wellington Street
Ottawa, ON K1A 0N4
CANADA
Minutes
Steering Committee Members Present
Magdalene Albert, Executive Director, Canadian Institute for Historical Microreproductions
Brian Bell (Vice-Chair), Director, Virtual Library Services & Tech, HALINET
Claude Bonnelly (Chair), Directeur Université Laval Bibliothèque
Suzanne Bureau, Director, Information Resources Management, CISTI
Lynn Copeland, University Librarian, W.A.C. Bennett Library, Simon Fraser University
Chris Petter, Head, Special Collections, McPherson Library, University of Victoria (by teleconference call)
Leigh Swain, Representative National Librarian, Library & Archives of Canada
Karen Turko, Director of Special Projects, University of Toronto
Secretariat Present
Ralph Manning, Heritage Officer, Library & Archives of Canada
Susan Haigh, Program Manager, Digital Library of Canada Task Force, Library & Archives of Canada
Michelle Landriault, Coordinator, CIDL/ICBN
Guests
Bernard Dumouchel, Director General, Canada Institute for Scientific & Technical Information (Morning Session)
Daniel Boivin, Director, OCLC (Morning Session)
Frits Pannekoek, Director, Information Resources, University of Calgary Our Roots/Nos racines project
Jackie Bell, Project Manager, Our Roots/Nos racines project
Jocelyn Godolphin, Consultant
Call to order
Claude Bonnelly called the meeting to order on March 10, 2003 at 9:10 a.m.
Approval of Agenda
Guests were introduced, and the agenda for the special meeting was entered as:
- Discussion of relations with OCLC (Daniel Boivin, Bernard Dumouchel)
- Future structure of CIDL/ICBN within a national digitization strategy (Jocelyn Godolphin, Consultant), Progress Report
- Discussion of Our Roots/Nos racines Year 3 funding (Frits Pannekoek, Jackie Bell)
- Adjournment. Our Roots/Nos racines meeting with Rene Bouchard PCH at 4 p.m. (Claude Bonnelly, Frits Pannekoek, Ralph Manning, Jackie Bell)
1. Presentation made by Daniel Boivin, Director, OCLC with assistance from Bernard Dumouchel, Chair, OCLC Advisory Council Canada. (PowerPoint)
Items covered:
- Partnership benefits to groups & initiatives in Canada
- Outreach projects: joint conferences & workshop series
- Sources on grant writing & fundraising in Canada
- Discussion groups and Working groups
- Microfilming & Digitization (OCLC hybrid approach)
- OCLC Olive Software and OCLC Access Suite applications
Discussion:
- OCLC requires a Digitization & Preservation presence in Canada (cannot duplicate $$ level of equipment and service that exists in US office): "OCLC Canada" approach
- "OCLC Canada" needs to incorporate
- Need to build capacity in Canada; Creation of OCLC digital foundries in Canada, e.g., Our Roots
- OCLC Archiving via WorldCat: Canadian materials on US server; keep Canadian cultural heritage & business in Canada
- Affordability & Sustainability & Access: Netherlands Model: build national capacity to empower smaller regions: Canada has six regions: UofT international player; UCalgary regional player
- Structure of investments by Canadian government discourages use of foreign suppliers; granting formula is roadblock; capital funds easier to obtain than operating funds
- OCLC sole distributor of Olive Software; World rights; OCLC training; License costs; Threshold for number of images per license; Linux environment; Born-digital document management
- CIDL purchase OCLC products & organize workshops
2. CIDL/ICBN Consultant Joceyln Godolphin presented draft Workplan, Position Paper & Questionnaire for discussion.
Issues raised by Committee:
- CIDL mandate to articulate a national vision
- CIDL organization -- project driven and/or issue driven
- CIDL as spokesperson on behalf of all types of libraries
- Increased membership as all libraries have digital issues
- Library & Archives of Canada role with CIDL? Partners?
- How can Library & Archives of Canada funnel issues through CIDL?
- During time of convergence, use CIDL as bridge for digitization issues?
- CIDL as catalyst to cause discourse & solutions; place to build capacity
- CIDL for library groupings with large digitization projects; or, CIDL as broader organization that can lobby
- If CIDL to provide corpus of Canadian content in broadest terms to Canadians then must enter issues of copyright and be more wide-ranging: use Denmark model (presented at Open Meeting, November 2002)
- CIDL categories: Products with toolkit, training & support; Lobbying federal and large stakeholders for Canadian content & copyright; Take on projects: not just coordinate and facilitate
- CIDL vision must be balanced with concrete achievements
- CIDL relations with other library organizations (CARL, CALUPL…)
- Poll CIDL members on issue of how to support national agenda
3. Our Roots / Nos racines third year funding from PCH: discussion led by Frits Pannekoek. Our Roots not short-listed but placed on waiting list. CIDL and Université Laval sent letters of support to PCH. Other project supporters sent letters.
- PCH raised questions of Our Roots future sustainability while project in second year of three-year strategy
- PCH not providing stable funding for retrospective digital projects
4. Next Meeting: There will be a teleconference once the consultant's report is submitted in the first week of April. Ralph Manning to contact Claude Bonnelly.
The meeting was adjourned at 3:30 p.m.
CIDL - Our Roots delegation met with Mr. Rene Bouchard, PCH.
Frits Pannekoek, Claude Bonnelly, Ralph Manning, Jackie Bell
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