Minutes

Steering Committee

March 7, 2005
Teleconference
Hosted by Library and Archives Canada

Minutes

Present

Brian Bell (Chair), HALINET
David McKnight, McGill University Library
Chris Petter, University of Victoria Library
Leigh Swain, Library and Archives Canada
Johanna Wellheiser, Toronto Public Library

Absent

Bill Maes, Dalhousie University Library
Frits Pannekoek (Vice-Chair), University of Calgary Library

Secretariat

Ralph Manning, Library and Archives Canada
Michelle Landriault, Coordinator, CIDL

Welcome

Brian Bell welcomed the Steering Committee to the teleconference

1:45 p.m. Meeting called to order.

1. Approval of Agenda

The agenda was approved.

2. Approval of Minutes

The minutes of September 17, 2004 meeting were approved.

2.1 Business arising:

a) Steering Committee Membership: Vice-Chair Frits Pannekoek (University of Calgary Library) will become the president of Athabaska University in 2005. Elected member University of Calgary Library must be contacted to confirm whether it will remain on the Steering Committee, and if so who will be its representative.

Action: Secretariat

b) By-law Revision: By-law #11: Secretariat
By-law #11states National and International Programs of the Library and Archives Canada provides the CIDL Secretariat. This must be changed to reflect administrative developments at Library and Archives Canada. R. Manning will discuss the item with new LAC Strategic Office. Once changes to By-law #11 are made, the revised By-laws will be published for membership approval.

Action: Secretariat

c) Metadata Working Group
Metadata Working Group 2004: D. McKnight reported that membership in the MWG2004 included: Alan Burk (Electronic Text Centre, University of New Brunswick), Mark Jordan (Simon Fraser University), Walter Lewis (Oakville Public Library) and Chris Petter. A critique of the Canadian Culture Online Funding Program technical standards was well-received. Pierre Dulude, Senior Cultural Content Standards Officer for CCO indicated an interest in working together on metadata standards in the future.

Metadata Working Group 2005: D. McKnight reported that membership in the MWG2005 includes Guy Teasdale (Université Laval), Deane Zeeman (Library and Archives Canada), Chris Petter, and Mark Jordan. A survey of on-line metadata use activities and workflow activities will be initially conducted amongst CIDL members, and then move out to include other cultural and academic institutions. Work includes drafting, implementing and analyzing the survey.

Action: D. McKnight, Chris Petter, MWG 2005

3. Secretariat Report

3.1 R. Manning reported on the administrative status of CIDL. For 2004-2005 CIDL has 55 members: 30 Full, 24 Associate, plus Library and Archives Canada with in-kind services. OCLC Canada and IBM Consulting Canada are official CIDL Sponsors for 2004-2005. There was discussion of increasing the membership and sponsorship numbers. Steering Committee members will approach organizations they work with to discuss sponsorship.

There will be no membership fee increases for 2005-2006. Billing for 2005-2006 will begin shortly.

Action: Secretariat

3.2 The current balance of funds is sufficient for CIDL to pay staff salary for 2004-2005, including retroactivity for a salary increase commensurate with the increase in public service salaries.

Action: Secretariat

3.3 For 2005, CIDL will hold competitions for three bursaries: a travel bursary of up to $500 for a CIDL member to attend the 2005 Summer Seminar Series of the Electronic Text Centre, University of New Brunswick www.lib.unb.ca/Texts/SGML_course/2005/; a travel bursary of up to $500 for a CIDL member to attend the University of Victoria 2005 Joint Conference of the Association for Computers and the Humanities and the Association for Literary and Linguistic Computing http://web.uvic.ca/hrd/achallc2005/; a travel bursary of up to $500 for a CIDL member to attend the Access 2005 in Edmonton http://access2005.library.ualberta.ca/. CIDL will provide a $500 sponsorship to the Library and Archives Canada Metadata Forum 2005. CIDL members will be notified via the ListServ.

Action: Secretariat

3.4 Discussion of canadiana.org whose application for CCO funding for the final year of its Canada in the Making (government documents) project was refused. CIDL will send a letter in support of Canada in the Making to the Honourable Minister of Canadian Heritage Liza Frulla.

Action: B. Bell

4. CIDL Open Meeting 2004: Digital Canada document & outcomes

a) Chair B. Bell reported on presentations he has made about Digital Canada at the Access 2004 Halifax http://library.acadiau.ca/access2004/speakers/bell.html#digital, and the 2005 Ontario Library Association. He has been invited to present at the 2005 Saskatchewan Library Conference. He will provide his presentation to other Steering Committee members who are encouraged to find speaking opportunities.

Action: B. Bell

b) Work will continue on a report about Digital Canada for publication in the CIDL newsletter.

Action: B. Bell, Secretariat

c) CIDL Name Change: The Web domain name "Digital Canada numérique" was reserved for one year.

Action: Secretariat

d) The CIDL Web Forum is in development and will provide forums in English and in French.

Action: Secretariat

5. Library and Archives Canada: consultation document

In 2004 CIDL answered an intivitation to respond to the consultation document of Library and Archives Canada: "Creating a New Kind of Knowledge Institution: Directions for Library and Archives Canada." LAC will post a summary document based on the 2004 consultations. Discussion on the importance of ongoing consultation between CIDL and LAC Strategic Office. Chair B. Bell will make contact to arrange a meeting with LAC Strategic Office.

Action: B. Bell

7. Other Business

No other business was discussed.

Next Meeting

The next Steering Committee meeting will be a teleconference at the call of the Chair.

The meeting adjourned at 3:00 p.m.