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MinutesSteering CommitteeDecember 1-2, 2005 MinutesPresent Brian Bell (Chair), HALINET Absent Chris Petter, University of Victoria Library Secretariat Ralph Manning, Library and Archives Canada Welcome Brian Bell welcomed the Steering Committee and thanked Mary Westell, University of Calgary, for hosting the session and providing a tour of the University Library and Information Resources Department. December 1, 2005 7:00 p.m. Meeting called to order. 1. Approval of Agenda The agenda was approved. (D. McKnight; B. Maes) 2. Approval of Minutes The minutes of March 7, 2005 teleconference were approved. (D. McKnight; B. Bell) 2.1 Business arising:
Action: Secretariat
Action: D. McKnight
3. Secretariat Report 3.1 CIDL Membership: R. Manning reported on the administrative status of CIDL. For 2005 CIDL has 55 members: 31 Full, 24 Associate. OCLC Canada and Next Library Inc. are official CIDL Sponsors for 2005. Discussion of membership fees was held. There will be no membership fee increases for 2006. Billing for 2006 will commence in January, 2006. Action: Secretariat 3.2 Finances: The current balance of funds is sufficient for CIDL to pay staff salary and disbursements for fiscal year 2005-2006. 3.3 Steering Committee Election The term for the current Steering Committee ends in January 2006. Discussion of the nomination and election process was held. HALINET (Chair Brian Bell) and University of Victoria (Chris Petter) have completed their second consecutive terms and are not eligible. The election process will begin in December to be completed in time for a joint Steering Committee meeting at the end of January 2006. Action: Secretariat 3.4 CIDL Bursaries & Sponsorship: For 2005, CIDL awarded members two travel bursaries: Nancy Stuart (University of Victoria) attended the 2005 Summer Seminar Series of the Electronic Text Centre, University of New Brunswick; Marie-Hélène Vezina (Université de Montréal) attended Access 2005 in Edmonton. CIDL provided a $500 sponsorship to the Library and Archives Canada Metadata Forum 2005; and CIDL Coordinator Michelle Landriault worked on preparations for the Forum. CIDL will offer members two travel bursaries in 2006. Action: Secretariat 3.5 Digital Canada numérique Web Forum The Digital Canada numérique Web Forum is in final development and will provide CIDL members with a discussion and tool sharing forum in English and in French in 2006. Action: Secretariat 9:30 p.m. Meeting adjourned until December 2, 2005. December 2, 2005 4. Digital Canada numérique
Action: Steering Committee, Secretariat 5. Inventory of Canadian Digital Initiatives: Discussion about the Inventory identified the project as a valuable resource and analytical tool in the national digitization landscape. B. Bell presented the CIDL analysis on digitization efforts in Canada, "Who is doing what and where," at the CARL Fall General Meeting. The report, based on project entries in the Inventory, was well received. Discussion about improving the Inventory suggested that there is an opportunity to explore within the Inventory the creation of MARC-like records and the use of controlled vocabulary. B. Maes offered to bring the project to the Dalhousie University Library for consideration. The CIDL Coordinator will investigate with Applications Management and Web Services at Library and Archives Canada. Action: B. Maes, Secretariat 6. Library and Archives Canada Summit 2006: Canadian Digital Information Strategy S. Haigh reported on LAC plans to hold a national summit in March, 2006 to explore roles and responsibilities in the development of a national digital information strategy in collaboration with the broad digitization community. The summit follows exploratory sessions hosted by LAC in October, 2005. There are preliminary plans to conduct the summit under three subsets that encompass, but are not limited to:
B. Bell accepted an invitation to be a member of the LAC Summit organizing committee. The CIDL Steering Committee will be invited to participate in the Summit. Action: Steering Committee; B. Bell 7. CARL: Open Canada Digitization Initiative The Steering Committee discussed the Open Canada Digitization Initiative drafted by CARL. It was unanimously decided to issue the following statement to the OCDI Steering Committee, and to the CIDL membership. The Canadian Initiative on Digital Libraries, a cross-sectoral organization that includes membership from a variety of types of libraries and is open to other like-minded memory organizations, endorses the Open Canada Digitization Initiative (OCDI) initiated by CARL and supports the general principles of the draft vision and declaration documents.
(CARL Communiqué: Through its 2006 workplan, CIDL will continue to represent its membership in advocating for a national digital strategy; and advance the development of its Digital Canada numérique initiative. As further contribution to setting a national digital strategy, the CIDL 2006 workplan includes, but is not limited to, the following:
As progress is made in 2006, CIDL will assess its future role. Action: Steering Committee; 8. Other Business No other business was discussed. Next Meeting The next Steering Committee meeting will be a joint meeting of the outgoing and incoming committees at a teleconference at the end of January 2006. The meeting adjourned at 3:00 p.m. |