Minutes

Steering Committee

January 27, 2006
Teleconference
Hosted by Library and Archives Canada

Minutes

Present

Magdalene Albert, canadiana.org
Brian Bell (Chair), HALINET
Janet Catterall, University of Saskatchewan Library
Gwen Ebbett, University of Windsor, Leddy Library
Susan Haigh, Library and Archives Canada
Bill Maes, Dalhousie University Library
David McKnight, McGill University Library
Johanna Wellheiser, Toronto Public Library

Absent

Chris Petter, University of Victoria Library
Mary Westell, University of Calgary

Secretariat

Ralph Manning, Library and Archives Canada
Michelle Landriault, Coordinator, CIDL

Welcome

Brian Bell welcomed the new members of the incoming Steering Committee: Magdalene Albert (canadiana.org), Janet Catterall (University of Saskatchewan Library) and Gwen Ebbett (University of Windsor, Leddy Library). Bell thanked the outgoing members: David McKnight (McGill University) and Chris Petter (University of Victoria) together with the Secretariat for their efforts and support during his tenure as Chair 2004-2006

1:30 p.m. Meeting called to order.

1. Approval of Agenda

The agenda was approved. (D. McKnight; M. Albert)

2. Approval of Minutes

The minutes of December 1-2, 2005 were approved. (B. Maes, J. Wellheiser)

2.1 Business arising:

a) Steering Committee 2006 - 2007:
The Steering Committee for 2006 and 2007 was elected by acclamation. The elected members and their representatives are:
Canadiana.org (Magdalene Albert)
Dalhousie University Library (Bill Maes)
Toronto Public Library (Johanna Wellheiser)
University of Calgary Library (Mary Westell)
University of Saskatchewan Library (Janet Catterall)
University of Windsor, Leddy Library (Gwen Ebbett)

Library and Archives Canada will be represented by Susan Haigh.

Nominations for Chair were called.
Bill Maes was nominated. (J. Wellheiser, B. Bell)
B. Maes was elected Chair by acclamation.

Nominations for Vice-Chair were called.
Johanna Wellheiser was nominated. (M. Albert, D. McKnight)
J. Wellheiser was elected Vice-Chair by acclamation.

Chair B. Maes expressed the Steering Committee's sincere gratitude to outgoing Chair B. Bell, and members D. McKnight and C. Petter, for an excellent two-year term.

b) Metadata Working Group 2005:
D. McKnight reported that the Metadata Working Group will prepare its Metadata Survey report on current Canadian practices in metadata standards for mid-March.

Action: D. McKnight

c) Inventory of Canadian Digital Initiatives:
CIDL Coordinator M. Landriault reported that discussions are underway with LAC to improve the Inventory by introducing into the submission forms the creation of MARC-like records and the use of controlled vocabulary to improve the reporting and information harvesting mechanisms of the Inventory B. Maes confirmed that the Dalhousie University Library is willing to be a partner. The CIDL Coordinator will bring together LAC and DAL to discuss standards and methods.

Action: B. Maes, Secretariat

d) Open Canada Digitization Initiative: Alouette Canada
Discussion of OCDI, an initiative of the Canadian Association of Research Libraries. B. Maes will approach OCDI to suggest that CIDL be represented at OCDI.

Action: B. Maes

3. Secretariat Report

3.1 CIDL Membership:

R. Manning reported that membership renewals for 2006 are underway.

Action: Secretariat

3.2 Finances:

The current balance of funds is sufficient for CIDL to pay staff salary and disbursements for fiscal year 2005-2006.

3.3 CIDL News #12

CIDL News #12 will be issued in February.

Action: Secretariat

3.4 Digital Canada numérique Web Forum

The goal is to launch the Web Forum in spring 2006.

Action: Secretariat

4. Digital Canada numérique (DCN)

The Steering Committee discussed the current draft of DCN by J. Wellheiser. B. Maes will write a brief mission statement for circulation to the Steering Committee. J. Wellheiser and B. Maes will bring the document back to the Steering Committee at the end of February.

Action: B. Maes, J. Wellheiser, Secretariat

5. Library and Archives Canada Symposium 2006:

Canadian Digital Information Strategy
S. Haigh reported that Library and Archives Canada will host a symposium to develop a Canadian digital information strategy in Fall 2006 (originally planned for March 2006). In preparation for the symposium, LAC will hold several advance thematic workshops across Canada in collaboration with the broad digitization community.

B. Bell will continue as a member of the LAC symposium organizing committee.

Action: B. Bell

6. Other Business

a) D. McKnight reported on meetings led by Bibliothèque et Archives nationales du Québec concerning the development of an inventory of digital efforts in Québec.

b) D. McKnight announced that he is leaving McGill University Library for a position at the University of Philadelphia. The Steering Committee expressed its best wishes.

Next Meeting

The next Steering Committee meeting will be called by Chair B. Maes

The meeting adjourned at 3:00 p.m.