Minutes

Steering Committee

March 14, 2006
Teleconference
Hosted by Library and Archives Canada

Minutes

Present

Bill Maes (Chair), Dalhousie University Library
Magdalene Albert, canadiana.org
Janet Catterall, University of Saskatchewan Library
Gwen Ebbett, University of Windsor, Leddy Library
Susan Haigh, Library and Archives Canada
Mary Westell, University of Calgary Library

Secretariat

Michelle Landriault, Coordinator, CIDL

CIDL Metadata Working Group

Chris Petter, University of Victoria Library

Absent

Johanna Wellheiser, Toronto Public Library
Ralph Manning, Library and Archives Canada (Secretariat)

Welcome

11:15 a.m. Meeting called to order.

1. Approval of Agenda

The agenda was approved. (G. Ebbett, M. Albert)

2. Approval of Minutes

The minutes of January 27, 2006 were approved. (G. Ebbett, M. Albert)

2.1 Business arising:

a) Metadata Working Group 2005: Metadata Survey Report
C. Petter reported that the Metadata Working Group will prepare its Metadata Survey (2005) report on current Canadian practices in metadata standards for April 2006. A preliminary review of the responses indicates support for the principles of Digital Canada numérique. Digitization practitioners want the opportunity to develop and share tools; and they call for education on metadata and structure such as application profiles. Petter stated that the survey response shows that within the digitization community in Canada there is a strong will to bring ideas together and to pull together.

Action: C. Petter

b) Inventory of Canadian Digital Initiatives:
CIDL Coordinator M. Landriault reported that Library and Archives Canada (Applications Management) and Dalhousie University Library have initiated discussion to plan improvements to the Inventory reporting and information harvesting systems. The Coordinator will continue to oversee the ongoing work.

Action: Secretariat

3. Secretariat Report

3.1 CIDL Membership:

M. Landriault reported that membership renewals for 2006 are underway.

Action: Secretariat

3.2 Finances:

The current balance of funds is sufficient for CIDL to pay staff salary and disbursements for fiscal year 2005-2006.

3.3 CIDL News #13

CIDL News #12 was issued in February, 2006. News #13 is in planning.

Action: Secretariat

3.4 Digital Canada numérique Web Forum

The goal is to launch the Web Forum in spring 2006.

Action: Secretariat

4. Digital Canada numérique (DCN)

The Steering Committee discussed the current draft of Digital Canada numérique, and the intent of DCN to be inclusive of Canadian memory organizations. The document will be posted to CIDL members, and the CIDL Website, for comments.

Action: B. Maes, J. Wellheiser, Secretariat

5. Library and Archives Canada Symposium 2006:

Canadian Digital Information Strategy (CDIS)
S. Haigh reported that Library and Archives Canada will host a thematic session in Calgary April 6, 2006 entitled: "Toward a Content Strategy (1): Digitization on a National Scale," as part of the LAC preparation for a national CDIS symposium in Fall 2006. It was agreed that CIDL will contribute financially for past Chair Brian Bell to attend April.

Action: Secretariat

6. Open Canada Digitization Initiative: Alouette Canada

Discussion of OCDI, an initiative of the Canadian Association of Research Libraries, is now known as Alouette Canada. S. Haigh will request that C. Petter be invited on behalf of CIDL to attend the Alouette Technical Committee meetings scheduled for Calgary April 4-5, 2006. CIDL will contribute financially to support his attendance.

Action: S. Haigh, Secretariat

Next Meeting

The next Steering Committee meeting will be called by Chair B. Maes

The meeting adjourned at 12:30 p.m.