Minutes

Steering Committee

January 25, 2007
Teleconference
Hosted by Library and Archives Canada

Minutes

Present

Bill Maes (Chair), Dalhousie University Library
Magdalene Albert, Canadiana.org
Susan Haigh, Library and Archives Canada
Johanna Wellheiser (Vice-chair), Toronto Public Library
Mary Westell, University of Calgary Library

Secretariat

Michelle Landriault, Coordinator, CIDL

Absent

David Bindle, University of Saskatchewan Library
Gwen Ebbett, University of Windsor, Leddy Library
Ralph Manning, Library and Archives Canada (Secretariat)

Welcome

1:30 p.m. Meeting called to order.

1. Approval of Agenda

The agenda was approved.

2. Approval of Minutes

The minutes of December 19, 2006 were approved. (M. Westell, M. Albert)

2.1 Business arising:
CIDL representation on AlouetteCanada Technical Committee. There is no need for action on this point. See discussion of Item 4.1.

3. Secretariat Report

3.1 Finances:
The current balance of funds is sufficient for CIDL to pay disbursements and staff salary to March 9, 2007.

4. CIDL and AlouetteCanada

4.1 Digital Canada numérique
Bill Maes reported that the CIDL/AlouetteCanada Joint Subcommittee has drafted an interim governance structure for AlouetteCanada. He outlined the governance structure that was approved by the AlouetteCanada Steering Committee on January 16, 2007. The governance document will be released by AlouetteCanada at a later date.

The governance structure will allow for two (2) CIDL members to be on the Executive Board. The CIDL members are to represent one academic institution and one public institution.

Current CIDL members, who are non-CARL members, will be invited to join AlouetteCanada at the same membership rate as current CIDL rates. These CIDL rates will remain in effect for two years.

It was moved by Magdalene Albert, and seconded by Susan Haigh that CIDL accept the AlouetteCanada governance document.

Unanimous.

4.2 Dissolution of CIDL
After months of consideration and thoughtful discussion it was proposed that CIDL wind-up its operations as of March 31, 2007.

It was moved by Magdalene Albert and seconded by Johanna Wellheiser that the CIDL Steering Committee recommends the dissolution of CIDL effective March 31, 2007; and that the Steering Committee endorses AlouetteCanada as the logical successor of CIDL through which to achieve its dreams of Digital Canada numérique.

Unanimous.

A letter to announce the transition will be sent to CIDL members, in addition to a number of organizations and individuals who have participated with CIDL during its 10-year history.

Action: Bill Maes, Secretariat

5. Other Business

There was no other business.

Next Meeting

The next Steering Committee meeting will be called by Chair B. Maes

The meeting adjourned at 2:45 p.m.