Exporters

Export Reporting

Proof of Report

A proof of report (POR) demonstrates that goods have been reported to the Government of Canada, or in the case of summary reporting will be reported to the Government of Canada.

A POR is also used to meet the requirements of the Export Memorandum of Understanding (MOU) for carrier reporting. The MOU participant lists the exporter's POR on the cargo control document.

Considerations

The POR varies with each method of reporting:

1. Canadian Automated Export Declaration
   The POR is 23 digits long (e.g. 12X543SC123420070500546) and includes the following:
   1. the licence number, which is composed of two numeric, one alphabetical and three numeric digits (e.g. 12X543);
   2. the authorization ID, which is composed of two alphabetical and four numeric digits (e.g. SC1234); and
   3. the form ID, which is composed of the year, month and five-digit sequential transaction number (e.g. 20070500546).
2. G7 Electronic Data Interchange (EDI) Export Reporting
   The POR is 17 digits long (e.g.  RC1234 20070512345) and includes the following:
   1. the authorization ID, which is composed of two alphabetical and four numeric digits (e.g.  RC1234); and
   2. the form ID, which is composed of the year, month and five-digit sequential transaction number (e.g. 20070512345).
3. Form B13A, Export Declaration
   The CBSA-issued stamp, which may be manual or automated, provides proof that the export declaration was presented to the CBSA and that the goods were reported within the time frames stated in the Reporting of Exported Goods Regulations. The stamp consists of the year/month/day, time, port code and a unique six‑digit reference number (e.g. 2007/05/17 13:00  497  123456).
4. Summary reporting
   The POR is the summary reporting ID number (e.g. SUM1234). This ID is unique to the exporter and does not change with each shipment.
5. In-transit cargo
   The POR is the cargo control number that controlled the movement of the goods through Canada to the place of exit.

   Note: The U.S. Customs and Border Protection's Automated Export System (AES) report number is not a cargo control number.

Goods exempt from reporting

If the goods are exempt from being reported by the exporter, the exporter is required to indicate to the MOU participant that No Declaration is Required (NDR). The MOU participant may request more information, in which case the exporter must provide the MOU participant with sufficient detail as to why an export declaration is not required or the applicable NDR, e.g. commercial goods having a value of less than CAN$2,000 or NDR2.