2009-2010 - Annual Report to Parliament - Privacy Act

Table of Contents

Introduction

The Privacy Act gives Canadian citizens and people present in Canada the right to have access to information about them that is held by the federal government. It also protects against unauthorized disclosure of that personal information. In addition, it strictly controls how the government will collect, use, store, disclose, and dispose of any personal information.

About the Organization

The Economic Action Plan introduced in Budget 2009 provided $1 billion over five years for a new Southern Ontario development agency to support restructuring, community and business development, innovation and commercialization initiatives, and other measures to promote economic diversification in Southern Ontario. The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) was formally established on August 13, 2009.

The Agency is charged with delivering federal government economic development programs tailored to the specific priorities of workers, businesses and communities in Southern Ontario. The mandate of FedDev Ontario is to help support excellence by making the Southern Ontario economy and its communities more competitive, innovative and diversified.

FedDev Ontario is headquartered in Kitchener and has offices in Stratford, Peterborough, Toronto and Ottawa. According to the 2006 Census, this area has a population of over 11 million, representing approximately 93% of Ontario's total population and 36% of the total population of Canada.

FedDev Ontario is part of the Industry portfolio. Its President oversees the Agency operations and resources, and reports to the Honourable Gary Goodyear, Minister of State (Science and Technology) (Federal Economic Development Agency for Southern Ontario).

Structure of Access to Information and Privacy Office

Responsibility for processing requests received under the Privacy Act rests with the Access to Information and Privacy (ATIP) Coordinator who reports to the Corporate Secretary of the Agency. The ATIP Office is located in Ottawa. The ATIP Coordinator oversees the implementation of the Privacy Act within FedDev Ontario, and ensures compliance with the legislation. One junior officer is also part of the ATIP Office. You will find in Annex A the organizational chart of the ATIP Office.

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Delegation Of Authority

For the period August 13, 2009 to March 31, 2010, the signing authority for the administration of the Privacy Act remained with the President of FedDev Ontario. A delegation order is being prepared for the next reporting period.

Statistics

There was no formal Privacy request received by FedDev Ontario during the reporting period.

The statistical report on Privacy Act requests is attached as Annex B.

Institutional Policies and Procedures

As this was the first year of operation for FedDev Ontario, the Agency is using the policies and procedures put in place by Industry Canada and follows Treasury Board guidelines. Specific tools will be developed and implemented during the next reporting period.

Education and Training

The ATIP Coordinator has provided informal training / briefings sessions to Agency staff in order to coach them in performing activities related to the Privacy Act. This training also addressed specific questions from employees and management with the Agency. The ATIP coordinator has initiated the development of training tools which will be implemented in the next reporting period.

Complaints and Investigations

As FedDev Ontario has not yet received a Privacy request, there were no complaints received concerning the administration of the Privacy Act, and no difficulties have been encountered in the administration of the Privacy Act during the reporting period.

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Privacy Impact Assessment

During this reporting period, FedDev Ontario did not initiate any Privacy Impact Assessments and, therefore, no assessments were forwarded to the Office of the Privacy Commissioner.

Disclosure Pursuant to Paragraph 8(2)(m)

There were no disclosures pursuant to paragraph 8(2)(m) for the August 13, 2009 to March 31, 2010 period.

Annex A – Structure of Access to Information and Privacy Office

Graphic of Access to Information and Privacy Office's Organizational chart. Text version provided below.
  • Corporate Secretary, Marian Tomlinson, AS 07
    • Access to Information and Privacy Coordinator, Josée Riopel, PM 05
      • Access to Information and Privacy Officer, Vacant, PM 03
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Annex B – Statistical Report

Institution:
Federal Economic Development Agency for Southern Ontario
Reporting period:
April 1, 2009 to March 31, 2010

I. Requests under the Privacy Act

Received during reporting period
0
Outstanding from previous period
0
Total
0
Completed during reporting period
0
Carried forward
0

II. Dispositon of request completed

1.
All disclosed
0
2.
Disclosed in part
0
3.
Nothing disclosed (excluded)
0
4.
Nothing disclosed (exempt)
0
5.
Unable to process
0
6.
Abandoned by applicant
0
7.
Transferred
0
 
Total
0

III. Exemptions invoked

S.
Art. 18(2)
0
S.
Art. 19(1)(a)
0
b)
0
c)
0
d)
0
S.
Art. 20
0
S.
Art. 21
0
S.
Art. 22(1)(a)
0
b)
0
c)
0
S.
Art. 22(2)
0
S.
Art. 23 a)
0
b)
0
S.
Art. 24
0
S.
Art. 25
0
S.
Art. 26
0
S.
Art. 27
0
S.
Art. 28
0

IV. Exclusions cited

S.
Art. 69(1)(a)
0
b)
0
S.
Art. 70(1)(a)
0
b)
0
c)
0
d)
0
e)
0
f)
0

V. Completion time

30 days or under
0
31 to 60 days
0
61 to 120 days
0
121 days or over
0

VI. Extensions

 
30 days or under
31 days or over
Interference with operations
0
0
Consultation
0
0
Translation
0
0
Total
0
0

VII. Translations

Translations requested
0
Translations prepared
English to French
0
Translations prepared
French to English
0

VIII. Method of access

Copies given
0
Examination
0
Copies and examination
0

XI. Corrections and notation

Corrections requested
0
Corrections made
0
Notation attached
0

X. Costs

Financial (all reasons)
Salary
$ 0.00
Administration (O and M)
$ 0.00
Total
$ 0.00
Person year utilization (all reasons)
Person year (decimal format)
0

Appendix B – Supplemental Reporting Requirements Privacy Act

Treasury Board Secretariat is monitoring compliance with the Privacy Impact Assessment (PIA) Policy (which came into effect on May 2, 2002) through a variety of means. Institutions are therefore required to report the following information for this reporting period.

Indicate the number of:

Preliminary Privacy Impact Assessments initiated:
0
Preliminary Privacy Impact Assessments completed:
0
Privacy Impact Assessments initiated:
0
Privacy Impact Assessments completed:
0
Privacy Impact Assessments forwarded to the Office of the Privacy Commissioner (OPC):
0

If your institution did not undertake any of the activities noted above during the reporting period, this must be stated explicitly.

Appendix C – Discrepancies

No discrepancies to report

Federal Economic Development Agency for Southern Ontario
August 13, 2009 to March 31, 2010

This publication is available upon request in accessible formats.

Contact:
Access to Information and Privacy Coordinator
Federal Economic Development Agency for Southern Ontario
155 Queen Street, 14th Floor
Ottawa, Ontario
K1A 0H5
Telephone: 613-954-2880
Fax: 613-952-9026
Email: Josee.Riopel@feddevontario.gc.ca

Permission to Reproduce
The information in this publication may be reproduced, in part or in whole and by any means, without charge or further permission from the Federal Economic Development Agency for Southern Ontario (FedDev Ontario), provided that due diligence is exercised in ensuring the accuracy of the information reproduced; that FedDev Ontario is identified as the source institution; and that the reproduction is not represented as an official version of the information reproduced, nor as having been made in affiliation with, or with the endorsement of, FedDev Ontario.

For permission to reproduce the information in this publication for commercial redistribution, please email: copyright.droitdauteur@pwgsc.gc.ca

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Iu93-1/2-2010E-PDF
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Print Cat. No.:
Iu93-1/2-2010
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