Terms and Conditions of Fixed-Term Agreements of Agents

Table of Contents

• Preface
  
  
• Quick Reference Guide
  
  
• Part One: Terms and Conditions
  
  
  • 1.1 Principle
  • 1.2 Where no Provisions
  • 1.3 Terminology
  • 1.4 Application of Terms and Conditions
  • 1.5 FPS Deskbook
  • 1.6 Personal Conduct
  • 1.7 Authority to verify compliance
  • 1.8 Employment Equity Requirements
  • 1.9 Sanctions
    
    
• Part Two: Conflict of Interest
  
  
  • 2.1 Principle
  • 2.2 Prohibited work
  • 2.3 Deemed Conflicts
  • 2.4 Conflict, Real or Apparent - Duty to notify
  • 2.5 Allegation of a Conflict of Interest – Duty to Notify
    
    
• Part Three: Fixed-Term Agreement
  
  
  • 3.1 Status and Authority of an Agent
  • 3.2 Tenure of Fixed-Term Agreement
    • 3.2.1 Written Communications
  • 3.3 Effective Date of Fixed-Term Agreement
  • 3.4 Acceptance of Fixed-Term Agreement
  • 3.5 Additional Resources within an Agent Firm
  • 3.6 Practice Profile
  • 3.7 Termination of Agent Firm Fixed-Term Agreement
    • 3.7.1 Termination for Convenience
    • 3.7.2 Termination for Default
    • 3.7.3 Agent Firm Resignation
  • 3.8 Individual Agent Resignation
  • 3.9 Political Activity
  • 3.10 Proof of Agent Status
    
    
• Part Four: Requirements
  
  
  • 4.1 Conditions of Agreement
    • 4.1.1 Security Clearance Requirements
    • 4.1.2 Human Resources Requirements
  • 4.2 Insurance
  • 4.3 Standard Technology Requirements
  • 4.4 Reference Materials
  • 4.5 Training Materials
  • 4.6 Training
    
    
• Part Five: The Working Relationship
  
  
  • 5.1 Point of Contact with the PPSC
  • 5.2 Roles and Responsibilities of the Agent Supervisor
  • 5.3 Approval of the Agent Supervisor
  • 5.4 Communication with the PPSC
  • 5.5 Correspondence with the PPSC
  • 5.6 Role and Responsibilities of the Contact Agent
    
    
• Part Six: File Management
  
  
  • 6.1 Authority to Act – Agent Firms
    • 6.1.1 Agent Firms
    • 6.1.2 Responsibility for Reporting
    • 6.1.3 Criminal Code charges only
    • 6.1.4 Legal Advice
    • 6.1.5 Training to Enforcement Agencies
  • 6.2 Change of Venue
  • 6.3 Travel Outside Designated Judicial District
  • 6.4 Waivers of Charges
  • 6.5 File Transfers
  • 6.6 Reporting and Consulting Requirements
    • 6.6.1 Notifying Enforcement Agencies of Appointment
    • 6.6.2 General Duty to Report and Consult
    • 6.6.3 Significant Legal Issues
    • 6.6.4 Reporting of Fines
  • 6.7 Approval of Legal Opinions or Court Documents
  • 6.8 Appeals
  • 6.9 Confidentiality
    • 6.9.1 Duty not to Disclose
    • 6.9.2 Canada Evidence Act Certificates
  • 6.10 Official Languages
    • 6.10.1 Language of Proceedings
    • 6.10.2 Communication with Parties and the Public
  • 6.11 Gender Equality Analysi
  • 6.12 Supervision and Assignment of Files
  • 6.13 Additional Court Counsel
  • 6.14 Articling Students, Students-at-law, and Paralegals
  • 6.15 Access to Information Matters
    • 6.15.1 Legal Opinions
    • 6.15.2 Processing requests filed under the Access to Information Act and the Privacy Act
      
      
• Part Seven: Information Management
  
  
  • 7.1 General
  • 7.2 Security Requirements
  • 7.3 File Closure
  • 7.4 Retaining, Archiving and Returning Records
    
    
• Part Eight: Media Relations
  
  
  • 8.1 Media Inquiries
  • 8.2 Duty to Report to Agent Supervisor
  • 8.3 Inquiries Related to Appeals
  • 8.4 Initiating Media Contact
    
    
• Part Nine: Performance Review
  
  
  • 9.1 Performance Evaluation Criteria
  • 9.2 Audit of Records
    
    
• Part Ten: Billing
  
  
  • 10.1 Agent Remuneration
  • 10.2 Articling Student, Students-at-law, and Paralegal Remuneration
  • 10.3 Billable Legal Services
  • 10.4 Approvals
  • 10.5 Daily Limit on Billable Hours
  • 10.6 Legal Research and Case Preparation
  • 10.7 Billable Transit Time
  • 10.8 Disbursements
    • 10.8.1 Supporting Information
    • 10.8.2 Long Distance Telephone Charges
    • 10.8.3 Facsimiles
    • 10.8.4 Photocopying (including color)
    • 10.8.5 Transcript Charges
    • 10.8.6 Taxis and Parking
    • 10.8.7 Travel Claims
  • 10.9 Witness Costs
    
    • 10.9.1 RCMP-Initiated Investigations
    • 10.9.2 Police Officer Witness
    • 10.9.3 Police Officer Witness - Exception
    • 10.9.4 Expert Witness Cost
    • 10.9.5 Escort Costs
  • 10.10 Submission of Accounts
    • 10.10.1 General
    • 10.10.2 Case and Billing Numbers
    • 10.10.3 “Docket Court” Case Number
    • 10.10.4 “General” Case Number
    • 10.10.5 Transferring a File
    • 10.10.6 Statement of Account Form
    • 10.10.7 Endorsement of Statement of Account
    • 10.10.8 Routing of Accounts
    • 10.10.9 Payment and Recovery
  • 10.11 Verification of Accounts
  • 10.12 Goods and Services Tax (GST) and Harmonization Sales Tax (HST)
  • 10.13 Inquiries
    
    
• Part Eleven: Legal Assistance and Indemnification for Agents
  
  
  • 11.1 Legal Assistance and Indemnification
  • 11.2 Application
  • 11.3 Principles Applicable to Legal Assistance and Indemnification
    • 11.3.1 Initial presumption
    • 11.3.2 Eligibility
    • 11.3.3 Three Basic Eligibility criteria
    • 11.3.4 Legal assistance
    • 11.3.5 Indemnification
      • 11.3.5.1 Pre-Approval of monetary settlement
      • 11.3.5.2 No claim for recovery
    • 11.3.6 Exceptional Circumstances
    • 11.3.7 Parliamentary proceedings, commissions of inquiry, inquests or other similar proceedings
    • 11.3.8 Retroactive approval
    • 11.3.9 Ineligible requests
    • 11.3.10 Termination and recovery of legal assistance
    • 11.3.11 Reconsideration
    • 11.3.12 Private Counsel
      
      
• Part Twelve: iCase
  
  
  • 12.1 Criteria
  • 12.2 Hardware Requirements
  • 12.3 iCase Training
  • 12.4 Billing for Administrative Work in iCase
  • 12.5 Storing specific information in iCase
  • 12.6 Billing/ Billing Forms
    
    • 12.6.1 Billing Drug Accounts
    • 12.6.2 Billing Non-Drug Accounts
  • 12.7 File for Timekeeping of under one hour
  • 12.8 Closing Files
    
    
• Schedules

• Schedule A: Workplace Equity Policy For Agents
• Schedule B: Agents’ Reporting Requirements
• Schedule C: Guide to the Preparation and Review of Accounts
• Schedule D: Statement of Account form
• Schedule E: Details of Work Performed form
• Schedule F: File Assignment Report form
• Schedule G: Legal Assistance and Indemnification Process
• Authorization for Legal Assistance and Indemnification Form